The core value of institutional advancement is to create a “friend-raising culture” that embodies the principles and ideals of Silliman University as a Christian institution of higher learning. It is our belief that by establishing a “friend-raising culture,” where we encourage friends, patrons, alumni and other individuals who are in some way connected to Silliman and who would wish to share their blessings to the University through its diverse programs, we can maximize the potential of improving the University’s programs and facilities in a positive sense.  In this way also, we can create and build lasting relationships with our students, staff, faculty, alumni, community, and other constituencies by dissuading from the usual culture of simply just raising funds in the forms of cash or property. Consequently, such relationships will provide an environment that will nurture faith and advocacy to the mission, vision, and goals of the University.

Principles

The following institutional advancement principles outline the University’s framework and guidelines of all activities or engagement undertaken by private individuals, alumni, corporations, foundations, government, and non-government groups or organizations.

  • The University recognizes the importance of good relations with its students, staff, faculty, community, and other constituencies and considers them as invaluable assets.The University understands its sectarian identity as a Christian institution and its guiding principles of “Via, Veritas, Vita” as the foundation of all advancement programs.
  • The University aims to pursue advancement opportunities that are consistent with its mission, vision, and goals.
  • The University understands that there are possible financial gains in some advancement opportunities and therefore require a high sense of accountability and transparency.
  • The University upholds all ethical considerations in all its relations and activities with alumni and friends. All sectors are thus enjoined to be guided by the ethical responsibilities in their activities in seeking support or assistance for the University and its educational or co-curricular programs.
  • The University recognizes its inherent ability to refuse any offer of support that would put at risk the financial, legal or moral integrity of the University or adversely impact the University's standing and reputation in the community.
  • The University aspires to maintain high standards of stewardships with all advancement partners and friends.The following institutional advancement principles outline the University’s framework and guidelines of all activities or engagement undertaken by private individuals, alumni, corporations, foundations, government, and non-government groups or organizations.

    Mission

    The Institutional Advancement Program of the University seeks to promote and build understanding, lasting relationships, and inspired philanthropic support and other opportunities that will strengthen the vision, mission, and goals (VMGs) of the University as a leading Christian institution of learning.

    Protocol

    1. All sectors are encouraged to support the institutional advancement culture of the University. Any advancement opportunity must be reported to and coordinated by Office of the Vice President for Development (OVPD), operating within the Office of the President for documentation, recording, and acknowledgement.
    2. Students, student groups, staff, faculty, and alumni that do not have the information or capacity to engage external entities are encouraged to seek assistance from the OVPD so that it can be facilitated properly.
    3. University-approved advancement campaigns must be coordinated properly to authorized offices.
       
      • Tree of Life Campaign (TOL) – Office of the Vice President for Development
        3rd Floor, Leopoldo Ruiz Hall, Silliman University
        Tel. No. 422-6002 local 224
        Email: vpd@su.edu.ph                                                                        
      • United Board for Christian Higher Education in Asia
        Attn.: Trudy Loo
        475 Riverside Drive, Suite 1221 
        New York, NY 10115
      • Development and Alumni Support - SU Alumni Affairs
        1st Floor, Alumni Hall, Silliman University
        Tel. No. 422-6002 local 230
      • Office of the Vice President for Development
        3rd Floor, Leopoldo Ruiz Hall, Silliman University
        Tel. No. 422-6002 local 224
        Email: vpd@su.edu.ph
    4. Any institutional advancement-related activities undertaken by the students, faculty, staff, departments, colleges, and alumni using the name of the University must have a completed Support-Raising Form from the Office of the Vice President for Development located at 3rd Floor, Leopoldo Ruiz Hall. The application for support-raising must be submitted at least twenty (20) school days before the activity. 
    5. Opportunities for institutional advancement are open to all sectors in the University. There are activities that need financial support from other sectors outside the academic community through solicitations and sponsorships. In this regard, students, faculty, staff, departments, colleges, and alumni using the name and resources of the University must comply the following requirements:

      Students and Student Groups or Organizations
       
      • Students and student groups or organizations are required to secure a support-raising permit from the Office of Student Affairs (OSA). 
      • Endorsements from the Dean of Students and the Vice President for Development are mandatory prior to the approval of the activity. 
      • Final approval of the activity shall be made by the Vice-President for Academic Affairs (VPAA).
      • Upon approval, the Vice President for Development shall accordingly inform the Office of Information and Publication, Office of the Alumni Affairs, Vice President for Finance and Administration and the University President.
      Academic units’ support-raising activities must be endorsed by their respective Department Chair and College Dean.
       
      • The VPAA shall recommend the activity for approval to the University President. 
      • Final approval of the activity shall be made by the University President.
      • Upon approval, the Vice President for Development shall accordingly inform the Office of Information and Publication, Office of the Alumni Affairs, Vice President for Finance and Administration and the Vice President for Academic Affairs.
      Other Units and Groups
       
      • Units and other groups that use or intend to use the name or identity of the University for any support-raising activity must be endorsed by the sponsoring office, school or, college.
      • The VPAA shall recommend the activity for approval to the University President. Activities involving alumni shall be coordinated and endorsed by the Alumni Chapter and SU Alumni Affairs and the Office of the Vice President for Development.
      • Final approval of the activity shall be made by the University President.
      • Upon approval, the Vice President for Development shall accordingly inform the Office of Information and Publication, Office of the Alumni Affairs, Vice President for Finance and Administration and the Vice President for Academic Affairs.
    6. Advancement activities of students and student groups or organizations, and academic units involving cash must be deposited in no more than three (3) school days to Utzurrum Business and Finance (BF) Center so that an official receipt can be issued. All requests related to the activity must be made and arranged with the Utzurrum BF Center as well as the liquidation of expenses.
    7. Advancement activities which include donations, gifts, solicitations, and sponsorship either in cash or in kind must be approved by the University President (BOT Action No. 1993-015, February 13, 1993).
    8. For major support-raising campaigns, gifts, donations, and sponsorships the following are required from the applicant or sponsoring group or unit prior to the approval of the activity:
      • The name of the group, unit, department or college and the names of the individuals involved or associated with the activity.
      • The name or names of the prospective donor/s or sponsor/s.
      • The background information, draft proposal, and other related materials.
      • Outlines of the possible benefits, sponsorship and marketing proposals, and other information related to the activity.
      • Recognition criteria and requirements so that appropriate arrangement shall be done in existing University Offices and Committees.
      • Specific schedules and timetable of the activity.
    9. All advancement campaign, gifts, donations, and sponsorships must be received or accepted by the University President (BOT Action No. 1988-048, August 26, 1988 and BOT Action no. 2008-055, July 5, 2008) on behalf of the University and the Board of Trustees (BOT), and duly recorded and receipted by the VPFA. They shall also be recorded by the IAO and Alumni Affairs Office.
    10. All advancement campaign, gifts, donations in any form must be deposited or received by the University and reported to the Institutional Advancement Office for proper recording (including the facilitation of the issuance of receipts from the BF Office), and recognition or acknowledgement.
    11. Stewardship is an important component in any donor-beneficiary relationship. All sectors are encouraged to regularly update the IAO so that donor stewardship and management are maintained in a highest possible standard.

      Contact

      Office of the Vice President for Development
      3rd Floor, Leopoldo Ruiz Hall, Silliman University
      Tel. No. 422-6002 local 224
      Email: vpd@su.edu.ph