Silliman University Rules and Regulations

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Academic Regulations

The faculty and staff of each college/institute/school shall meet at least once every two months, with the dean or director as the presiding officer. Copies of the minutes, which shall include the date of meeting, roll call, and official actions, with copies of accepted reports, should be sent by the dean or director to the Vice President for Academic Affairs for the latter to present all approved recommendations to the Deans Conference, Academic Council, or the University President as may be necessary.

The primary duties and responsibilities of the Faculty include the following: improving instruction within the college, formulating policies of the college, maintaining college standards, fostering good relationships with students, co-teachers, staff and superiors, and being responsible for all matters relating to excellence in teaching and the welfare of the college. The faculty may organize special committees as it deems appropriate for addressing problems in the college and following up recommendations presented at faculty meetings.

Code of Conduct and Discipline

Policy Statement

Silliman University is the second home of Silliman students. In order to develop the character, competence and faith of its students, a proper norm of conduct and discipline is designed to inculcate these.

Silliman students are hereby expected, in the exercise of their rights and in the performance of their obligations, whether inside or outside the campus, to respect and act in accordance with the principles, traditions and ideals of a Christian University and the laws of the Philippines. They must abide by the rules of conduct and discipline formulated by the University. This Code of Conduct and Discipline applies to all students, deemed officially enrolled upon submission of appropriate admission and transfer credentials, and initial payment of school fees, and also to all who have not been issued transfer credentials by SU, nor separated from academic relations with the University. At all times, bona fide Silliman students are expected to conduct themselves in an appropriate decorum and appearance in accordance with the Policies and Procedures promulgated by the University.

Students’ Rights and Responsibilities

Students and student organizations enjoy the right to freely examine and discuss all issues of interest and to express their views and opinions publicly or privately within the bounds of law.
It is the responsibility of all students to obey all duly approved university policies, rules and regulations, and those of their respective colleges/ departments as well as local and national laws. Violations may result in a variety of sanctions.
It is expected that all students will strive to foster academic excellence and integrity both inside and outside the classrooms.
All students may participate in curricular and extra-curricular activities without being discriminated against on the basis of race, creed, national origin, religion, gender, age, disability, marital status, or sexual orientation.
Students may pursue educational, recreational, social, and cultural activities in an atmosphere that challenges and promotes their intellectual and personal growth and development.
Students have the right to seek personal, emotional, social, and academic counselling and guidance.
Students have the right to a university environment that is characterized by safety and order.
Students have the right to privacy subject to limitations set by law. Students have the right to access their own scholastic, personal, and college records. Students have the right to examine, request for corrections of records which are inaccurate in the presence of a faculty or staff member. Unless allowed by law, the University will not permit access to, or the release of student records, or personally identifiable information contained therein, other than public information, without the written consent of the student.
Students have the right to assume responsibility or liability for their conduct and/or behavior. Responsibility and liability rest with the students’ inherent attributes as mature individuals and as members of the academic community.
Students have the right to inquire and discuss matters related to their study and their performance with their teachers. They have the right to be evaluated solely on the basis of their academic performance, not on the opinions or conduct in matters unrelated to academic standards. They have the right to be protected through established procedures against unfair academic evaluation.
The university shall handle disciplinary cases in a fair and most expeditious manner in accordance with the established procedure.
The authority to impose disciplinary measures involving suspension of more than 10% of the total academic days of the school year, dismissal, and expulsion upon the recommendation of the University Disciplinary Board (UDB) lies on the President of Silliman University.

Students subjected to disciplinary hearings have the following rights:

the right to be informed officially of the charges and his/her rights;
the right to notice of the time, date and place of hearing;
the right to present witnesses and evidence;
the right to have an adviser;
the right to know the names and titles of the members of the University Disciplinary Board (UDB);
the right to know names of the complainant and other respondents if any, and to confront witnesses that testify against them.

Violations of Academic Rules and Standards

Cheating, which may take, but are not limited, to the followings forms:
1. Looking at another’s answers/works during examination;
2. Showing or disclosing answers during examination period;
3. Using notes, notebooks, or textbooks, audio or visual recording, or other materials which are not explicitly authorized by the professor for students use during the examination.
Plagiarism which is the act of taking ideas, writing the works from another and passing them off as one’s own, or using the work of another without giving due credit to the source.
Other forms of intellectual dishonesty such as knowingly furnishing false information, distorting or omitting data that would provide the necessary and required information to the Registrar, the instructor/teacher, university and college offices for any academic-related purposes.
Violations of academic conduct also relate to stolen tests, falsified records, vandalism of library, laboratory, and instructional materials, and breach of computer security.

Violations of University Policies and Regulations

Disciplinary sanctions are imposed for violations of university policies and regulations committed by students or student groups within the outside the campus, adversely affecting the reputation of the University or the status of the student in school, which include, but are not limited to, the following:

Minor Offenses

The possession and drinking of liquor and alcoholic beverages inside the campus.
Intoxication within the university.
All forms of smoking within the university such as but not limited to the following: cigarettes, e-cigarettes, vape.
Malicious dissemination of false reports, threats of fire, explosion or other emergency.
Failure to comply with the lawful directions of the university officials including law enforcement or security officers, acting in good faith and in the performance of their duties.
Unjustifiable or deliberate interference or disruption of the academic functions and university activities which tend to create disorder, breach of peace, or serious disturbance.

The following are considered offenses/violations under this provision:

Disruption of regular classes, research, administration, disciplinary procedures and other institutional activities inside the classrooms or offices without the permission of those concerned.
Disruption of co- and extra-curricular activities which include convocations, symposia, fora, and other cultural presentations or shows.
Demonstrations or rallies accompanied by force, violence, and/or coercion.

Display or distribution of materials deemed offensve to public morals within the University.

Major Offenses

In case of second and subsequent violations of the same minor offense shall be considered a major offense.
Malicious damage, misuse, or theft of university or personal property.
Vandalism to university and property belonging to other persons.
Possession or use of firearms or deadly weapons, and dangerous chemicals of any kind or description.
Unauthorized possession of fireworks, explosives or other highly combustible, or radioactive materials.
Unauthorized entry to or use of any university building, office or private property within the campus.
Disregard and/or willful violation of established policies, rules, and regulations of the University.
Unauthorized solicitation, extraction, or collection of money, cheques, and other instruments with monetary equivalent in connection with matters pertaining to the University.
The sale, use, or possession of prohibited substances such as shabu, marijuana, and other illegal or regulated drugs or drug paraphernalia in violation of law or ordinance.
Violations of academic integrity such as, but not limited to:
1. Plagiarism
2. Forgery
3. Falsification
4. Fraudulent alteration, unauthorized access to, disclosure of, or use of any university document, record, or identification papers, including but not limited to, identification cards, electronic software, data, and records.
5. Misrepresentation of any kind, including lending/borrowing of student ID’s.
Assault, physical, electronic, or verbal abuse, intimidation, threats, harassment, coercion or other conduct that threaten or endanger the health, safety, and/or taint the moral and/or professional standing of any person.
Hazing or any practice by a group or individual that is contrary to the Anti-Hazing Law (Republic Act 11053 or the Anti-Hazing Act of 2018). The consent of those hazed shall not be considered a defense.
Acts of immorality, including but not limited to:
1. Acts deemed offensive to public morals such as indecent or obscene conduct or behavior
2. Any act that is sexual in content, including but not limited to voyeurism, obscene phone calls or texting and other forms of Social Media messaging
3. Prostitution and solicitation of sexual favors
4. Exhibitionism resulting to public scandal
Sexually related crimes such as rape, acts of lasciviousness, seduction, corruption of minors, and statutory rape.
Sexual harassment as defined under the Anti-Sexual Harassment Law (Republic Act No.7877)
Gender-based sexual harassment as defined under the Safe Spaces Act (Republic Act. No. 11313)
Any other act committed by students or student groups within or outside the campus, which in the judgment of the duly constituted bodies of the university adversely affect the reputation of the university or the status and/or safety of its students.

Disciplinary Procedure and Due Process

Any member of Silliman University and the community or the university itself may file a complaint or charge against a student.
The complaint or charge must be submitted in writing to the following offices:
1. Dean of Students
2. Dean or Director of College/School/Institute
3. Department Chairperson
4. Student Grievance Center
5. Dormitory Manager; and
6. Student Government
All complaints and grievances received from the abovementioned offices must be submitted to the College Dean/Director concerned for initial processing and evaluation.
In cases where it involves minor offenses, academic violations, or the penalty is not suspension of more than 10% of the total academic days of the school year, dismissal, or expulsion, the aforementioned offices will submit the complaint or charge to the Office of the College or School Dean or Director where the student/s belongs for appropriate disciplinary action which includes but not limited to possible settlement or dispute/conflict resolution. The Office of Student Services must be furnished written information on all resolutions for record purposes.
Processing of disciplinary cases at the college or school level:
1. The Dean or Director will compose and appoint a College or School Disciplinary Committee (CSDC) of not less than five (5) but not more than seven (7) members of the faculty, including the College, School or Institute Governor or President.
2. The college/school disciplinary committee (CSDC) shall be composed, in the minimum, of:
  - CSDC disciplinary officer (appointed by the director/dean to serve for at least 3 years)
  - Chairperson of the department OR class level adviser where respondent belongs
  - School/college council governor
  - Appointed member of the faculty from the academic unit where respondent belongs
  - Appointed faculty from the academic unit where the complainant belongs
Upon receipt of the charge against a student, the Dean or Director or his/ her authorized representative shall inform the student concerned of the nature of the complaint against him or her and the possible penalties. The student charged shall answer the complaint in writing, within (3) academic days from the time he/she receives the written notice of the complaint. Failure to answer may cause a declaration of default against the student in, which case the complaint shall be decided by the Dean or Director or his/her representative on the basis of the evidence presented by the complainant.
Within five (5) academic days upon receipt of the answer, the Dean or Director or his/her representative shall summon the complainant and the respondent to appear before him/her. The purpose of the meeting is to determine if reasonable grounds exist to support the charge, whether the case can be elevated to the University Disciplinary Board, and/or if the charge can be disposed of administratively by agreement of the parties and the Dean or Director. For restoration of the relationship, the Dean or Director may suggest to both parties to undergo voluntary conflict resolution at the Justice and Peace Center.
If reasonable grounds exist, the College or School Disciplinary Committee shall be convened to hear the case the soonest possible time. The hearing shall be conducted in accordance with the following procedure:
1. Parties will be given notice of hearing at least three (3) calendar academic days prior to the hearing date.
2. The parties have the opportunity of either having a hearing on the charges or waiving the right to a hearing and accepting the penalty to be imposed.
3. The parties have the opportunity to present evidence and witnesses.
4. Notice of findings and sanctions imposed.
Within seven (7) calendar days from the day the hearing is completed, the College, School or Institute Disciplinary Committee shall submit its decision to the Dean or the Director for recommendation. The Dean or Director shall then submit the recommendation within seven (7) calendar days to the Vice-President for Academic Affairs (VPAA) for approval. The VPAA will review the decision and render the same which affirms, denies, or modifies the recommendation within seven (7) calendar days. The decision of the VPAA is final.
If the nature of the violation requires a penalty of suspension of more than 10% of the total academic days of the school year, dismissal, or expulsion, as may be recommended by the College Dean or Director, the case shall be elevated to the University Disciplinary Board. The complaint or the charge is submitted to the Office of the Dean of Students and the following procedure shall be followed:
1. Upon receipt of the charge against a student, the Dean of Students or his/her authorized representative shall inform the student concerned of the nature of the complaint against him or her and the possible resulting penalties. The student charged shall answer the complaint in writing, within seven (7) calendar days from the time he/she receives the written notice of the complaint. Failure to answer may cause a declaration of default against the student in which case the complaint shall be decided by the Dean of Students or his/her representative on the basis of the evidence presented by the complaint.
2. Within seven (7) calendar days upon receipt of the answer, the Dean of Students or his/her representative shall summon the complainant and the respondent to appear before him/her. The purpose of the meeting is to determine if reasonable grounds exist to support the charge and/or if the charge can be disposed of administratively by agreement of the parties and the Dean of Students. For restoration of the relationship, the Dean of Students may suggest to both parties for voluntary conflict resolution at the Justice and Peace Center.
3. If violation will result in suspension, dismissal, or expulsion, the case shall be heard by the University Disciplinary Board.
4. Pending the proceedings before the University Disciplinary Board, the graduation of the student from Silliman University shall be held in abeyance.
5. While it generally acknowledged that disciplinary proceedings in institutions of higher learning need not observe the same requirements of due process in courts of law, Silliman University ensures that the rudimentary requirements of due process under Sec. 105 of the Manual of Regulations for Private Higher Education (MORPHE) are observed in all disciplinary cases. Consistent with the MORPHE, the requirements for due process in disciplinary proceedings in the tertiary level of Silliman University are as follows:
  - Notice within a reasonable period of time, of the nature and cause of the complainant or charge and of the possible penalties to the respondent student. If the student is a minor, the parent or guardian shall be furnished with a copy of the show cause letter,
  - The opportunity to answer the complaint or charge within at least seven (7) calendar days from receipt of the notice;
  - The opportunity of either having a hearing on the charges or waiving the right to a hearing and accepting the penalty to be imposed;
  - Notice of the time, place and date of hearing at least three (3) academic days in advance;
  - In all stages of the proceedings, the student shall have the right to the assistance of a counsel of his/her own choice.
  - The opportunity to present evidence and witnesses in his/her behalf;
  - Notice of findings and sanctions imposed;
  - The opportunity to appeal.
If the student is found culpable for the offenses charged, the punishment imposed should be commensurate with the nature and gravity of the offense.
The University Disciplinary Board shall determine, on the basis of the clear and strong evidence presented, whether the student is responsible for the complaint charged. In imposing sanctions, the Board may take into account the student’s disciplinary record. If the penalty does not involve exclusion or expulsion, the decision shall be rendered and submitted to the Vice-President for Academic Affairs for review within twenty (20) calendar days after the hearing is completed. If the penalty involves exclusion or expulsion, the decision shall be rendered and submitted to the University President for review within twenty (20) calendar days after the hearing is completed.
Except for cases where the penalty involves exclusion or expulsion, decisions of the UDB shall be automatically reviewed and decided by the Vice-President for Academic Affairs within twenty (20) calendar days from receipt of the decision. The decision of the Vice-President for Academic Affairs may be appealed to the University President within a period of seven (7) days from receipt by the student.
In cases where the penalty involves exclusion or expulsion, the decision of the UDB shall be automatically reviewed by the University President and decided within twenty (20) calendar days from receipt of the decision. The decision of President on the matter is final unless reversed by the Commission on Higher Education.
In case of exclusion or expulsion, the decision of the University President shall be reviewed by the Commission on Higher Education in accordance with law;
In cases that have been appealed from the Vice-President for Academic Affairs, the University President shall review the same and render a ruling within twenty (20) calendar days from receipt of the decision. The ruling of the President on the matter is final.
Only the following grounds can be made as a basis for an appeal or review: a) severity of the penalty, b) procedural error, c) new evidence.
The student may appeal the decision of the Vice-President for Academic Affairs on the basis of the aforementioned grounds in writing to the University President.
The University President may uphold or modify the decision of the UDB or the Vice President for Academic Affairs, or grant a rehearing of the issues raised in the appeal.

Composition and Proceedings of the University Disciplinary Board

The University Disciplinary Board shall be composed of the following:

Presiding Chairperson (from the Office of the General Counsel and appointed by the President);
Representative from the Office of Student Services
Two (2) Members from the Dean’s Conference, appointed by the Vice-President for Academic Affairs);
Chairperson of the department to where the student belongs;
Dormitory manager/adviser (if the student is a resident in the dormitory);
One student representative from the Student Government;
SUFA Representative (under existing Collective Bargaining Agreement).

The University Disciplinary Board shall conduct the following proceedings:

Conduct of the Hearing

The parties will be introduced by the presiding member of the UDB;
The presiding member shall state the charges against the student;
The student has the right to be accompanied by an adviser/counsel. The adviser/counsel will only advise the complainant or respondent during the hearing. The adviser/ counsel is not allowed to participate in the hearing unless invited to do so;
The student charged will plead responsible or not responsible;
The hearing will be closed to all who are not directly involved in the case;
Witnesses are subject to the cross-examination by the members of the UDB;
Witnesses are to be examined separatetly and will leave after testimony is taken;
Matters deemed confidential by the UDB should be accorded utmost confidentiality;
After hearing both parties, the UDB shall have the case submitted for decision;

Writing of Decision

The UDB shall have a closed session discussion on the merits of the case. Each member shall discuss his/her position in the case. Except for the decision, the discussion of the UDB on the merits of a case shall remain confidential.
The decision of the UDB in a case shall be arrived at by a majority vote of all members present constituting a quorum. A member shall be designated to write the decision. If the decision is not unanimous, the names of those who are not in favor shall be indicated therein.
Other than the decision, the UDB or any of its members shall not issue any other statement or pronouncement relating to the case;
The respondent and all other parties to the case shall be furnished a copy of the decision of the UDB.

Penalties/sanctions

Penalties shall be imposed for violations of the Code of Conduct. A penalty is a disciplinary measure imposed to instill in the student the understanding that any act of misbehavior, willful violation and/or defiance of lawful rules and regulations has no place in the University. It is expected that a student imposed with a penalty for violating the Code of Conduct shall thereafter demonstrate the fervor to better oneself, otherwise the ultimate penalty of expulsion shall be meted.

Penalties are intended to inculcate in the students the ideals of justice, to have a healthy respect for rules and authority, rectify unacceptable behavior, help strengthen the character of students, and protect the name and reputation of both the students and the University. The gravity of the offense committed and the circumstance attending its commission shall determine the nature of the disciplinary action or penalty to be imposed. The penalties imposed shall range from warning, parental admonition (counsel), suspension, exclusion to expulsion, depending upon the gravity of the offense committed. The penalties for minor offenses shall be given by the school/college level disciplinary committee, while the penalties for major offenses shall be decided by the University President after deliberation and recommendation by the University Disciplinary Board.

Penalties for Minor Offenses:

Written reprimand from the School/College level Dean/Director
Written apology from the offender
Mandatory school or community work
Restitution
Disciplinary Warning Status
Suspension of not more than 10% of the total number of class days of the semester

When the penalty imposed is short of dismissal, i.e., suspension and/ or reprimand, the student concerned will be placed on “Strict Disciplinary Probation Status (SDPS)” for not less than one semester but not more than one academic year The imposition of the appropriate disciplinary action shall be progressive in character, taking into consideration prior violations committed by the respondent as follows:

Warning due to minor offense
Admonition for a second violation of the same minor offense or an offense in the same category
Suspension of not more than 20% of the total number of class days of the semester for a third
violation.
Suspension of not more than 20% of the total number of class days of the semester for a fourth violation.
Exclusion or dropping from the roll of qualified students in the University for a fifth violation.

After due process, copies of the student’s sanctions/penalties may be filed in the student’s file at the Office of Student Services, the Office of Admissions and Registrar, and at the student’s school/college as appropriate. The following sanctions may be imposed for violations of university rules and regulations.

Warning

The student receives notice that he or she violated university rules and regulations and is warned that future violations by him/her shall be dealt with more severely.

Probation

Students on disciplinary probation are not in good standing with the university for a period of time. Certain restrictions may accompany the probation status, such as disallowing membership in student organizations or participation in non-academic activities for the duration of the probation status. A subsequent violation of the university’s rules and regulations, even if minor, may result in the suspension or expulsion of the student.

Loss of Privilege

Denial or loss of privilege including the use of University facilities for a specific period of time consistent with the violation committed.

Eviction

The sanction requires the students to be removed or evicted from the dormitory facilities and other University facilities. Application and fees inherent to the use of the facilities will not be refunded.

Restitution

The sanction requires the student to pay the university, persons or groups for damages incurred as a result of the violation. This may be imposed separately or with other sanctions.

Immediate Suspension

The College or School Dean/ Director has the right to suspend the student when upon the appraisal of the Dean of Students, the suspension is necessary to maintain order in the campus, interferes with the rights, health or safety of any person, and damages of the university properties. The student under immediate suspension shall be entitled to a hearing within three (3) academic days upon receipt of the notice of suspension. The College or School Discipline Committee or the University Disciplinary Board shall recommend to the Dean or Director or Dean of Students whether the suspension be lifted or the suspension be continued until the resolution of the case.

Educational Experience

The sanction is intended to create a constructive activity that is assigned to students as a redemptive sanction. It is designed to enhance a student’s ability to learn from the disciplinary experience and promote learning that will lead to responsible decision making in the future.

Suspension

The student is prohibited from attending classes or any event in the university and from being present in the campus during his or her period of suspension.

Exclusion (Dismissal) or Non – readmission

The student is dismissed from the university and is never re-admitted thereto. However, he or she may still secure a certificate of honourable dismissal from the university.

Expulsion

The student is dismissed dishonourably from the university and is never again admitted to the university.

Other Sanctions

Other sanctions may be imposed at the direction of the University Disciplinary Board (UDB) such as restricting the movement of dormitory residents found to have violated dormitory or university regulations or campus and community services. Those who are responsible for acts of vandalism may be required to clean or restore the vandalized property to its former condition. Redemptive options of campus and community services in which the parents and guardians shall be made a party in the process to determine the most appropriate sanctions.

Repeated or aggravated violations of university regulations may result in suspension or dismissal or other more severe disciplinary measures. Misconduct or violation of university rules by student organizations may include the revocation or denial of recognition or registration in addition to other appropriate sanctions which may likewise be imposed upon those committing misconduct or violations. Probation status, a subsequent violation of the university’s rules and regulations, even if minor, may result in the suspension, exclusion or expulsion of the student.

University Grievance Center

Scope and Limitation

The Student Grievance Center (SGC) serves as a receiving and facilitating center for complaints and grievances from students. It has neither recommendatory nor disciplinary authority, but it undertakes follow-ups on complaints and grievances referred to it.

The SGC screens and studies the complaints and determines whether they are valid or not before they are forwarded to the office concerned for appropriate action. If there is a possibility of mediation, the office may make representations with the office concerned in order to settle amicably the complaint or grievance. If the complaint is directed against the head of SGC, the student may directly report to the Dean of Students who shall then take the appropriate action.

Procedure for complaint Processing

A complaint is brought before the SGC either by the student complainant or through the SUSG, alleging misconduct or infraction, abuse of authority, poor instruction or service, or any valid cause for complaint against a fellow student, a member of the faculty, a staff, or the administration.

The head of the SGC studies the validity of the complaint.
If the complaint is valid, the head shall make representations with the office concerned and endorse the complaint to the said office for appropriate action.
Once the complaint is brought to the proper office, the head of the SGC makes a series of follow-ups to ensure that the action is done.
If no action is taken by the office concerned, the SGC head may bring up the matter to the higher office, this time, with an added complaint of inaction by the lower unit head concerned.
If the same inaction is present in said higher office, the SGC head brings up the matter to even higher offices with added complaints of inaction until the same reaches the University President.

ID Wearing Rule

The ID should be carried with you at all times. It identifies you as a member of the Silliman academic community. It is necessary for a student’s entry into the university, the utilization of campus services and facilities, such as the Student Center, and the enjoyment of student discounts.

ID Validation Rule

During the enrolment period, first year and new students should have their pictures taken at 2nd floor of Oriental Hall – SC ID Section. A temporary card is issued – and is valid until the ID is available. For continuing students, validation stickers are given at the Office of Student Services (OSS) upon submission of their enrolment printout and ID during their year-level enrolment. An additional service charge of twenty-five pesos (P25.00)/ day will be collected for validation made after the last day of enrolment.

Validated Student ID

All students are expected to wear appropriate attire and validated school identification cards upon entry and while inside the campus. A deadline is usually set for the last day of enrollment and validation of student ID. All students are enjoined to abide by this. A service charge shall be imposed for late ID validation.

Guidelines for Campus Access of Vehicles School Year 2020-2021

Purpose of Guidelines: This form is established by the University Public Assistance and Security Office (PASO) in coordination with the Buildings and Grounds (BG) Department and the Office of the General Counsel (OGC). This policy has been developed to promote and maintain an organized, accessible, and safe University campus. There are registration fees required in acquiring vehicle stickers and corresponding penalties.
Vehicle/Gate Sticker Registration: Students, parents/guardians, faculty and staff, administrators, alumni and others who desire to have vehicular access to University property shall apply and register his/her vehicle at the PASO. Aside from filling-up this Registration Form, the following documents shall be submitted:
1. Photocopy of Valid Certificate of Registration (CR) and the Official Receipt (OR) of the Vehicle/s in the name of the registrant; For newly purchased brand new or second-hand vehicles with CR/OR still awaiting release by the LTO, a certificate of purchase/ ownership from the car dealer or deed of sale from the vendor in the name of the registrant.
2. Valid Driver’s License of the registrant.
Sticker Registrattion Fee:
1. Vehicle Pass (with parking privileges)
  - Php 10,000.00 for 1 school year for four-wheeled vehicles
  - Php 1,000.00 for 1 school year for two-wheeled vehicles
  - For faculty and staff, first vehicle shall be exempt from the payment of fees; Php 10,000.00 and Php1,000.00 per additional four-wheeled and two-wheeled vehicles, respectively, per school year
2. Gate Pass (entry only; no parking privileges)
  - Php 1,000.00 per school year for four-wheeled vehicles
  - Php 1,000.00 per school year for two-wheeled vehicles Note: The Vehicle/Gate Pass allows access only to the main gates (regular hours) and other gates (one-way periods).
Approval and Sticker Processing: A vehicle will not be considered registered until this registration form is filled up. The vehicle must be brought to the parking area of PASO for sticker installation. Only authorized personnel from PASO can install the vehicle/gate pass sticker. All stickers are non-transferable and will expire at the end of the school year.
Campus Entry or/and Parking: Entry or/and parking inside the campus is a privilege granted by the University. Those availing of such privilege are to abide by the following:
1. The sticker must be displayed at the upper right of the passenger side for four-wheel vehicles and at the front part of two-wheel vehicles. Removal of the sticker or the display of the same in an unprescribed manner will result in termination of the privilege.
2. The Vehicle Sticker shall at all times remain mounted on the designated vehicle. No vehicle shall be allowed entry into and to park on University property without the appropriate Vehicle Sticker.
3. The vehicle owner shall ensure that his/her vehicle is operated by persons with valid driver’s license.
4. The vehicle owner/driver agrees to conform to all policies governing the operation of motor vehicles, traffic rules and courtesy, 25 km/ hr speed limit within the campus area, and noise and air pollution standards. Helmet requirement for entry policy of the University applies to motorcycle applicants, thus, no sticker shall be approved for drivers without helmet. Non-wearing of helmets while driving motorcycles on University property shall be grounds for cancellation or suspension of the privilege to enter and park on University property, and the removal of the Vehicle/Gate Pass sticker from the vehicle.
5. The vehicle owner/driver agrees that he/she will not bring onto the school grounds nor keep in his/her vehicle while it is on the campus items that are illegal or prohibited under school policy, including firearms, pornographic materials, illegal drugs, alcoholic drinks or beverages, explosives and other dangerous chemicals and materials.
6. The vehicle owner/driver understands that any violation of the conditions set forth by the University may result in the termination of this privilege, imposition of fines, disciplinary action by school authorities and/or legal action in court.
7. The vehicle owner/driver hereby acknowledges that public health, welfare and safety in the University are of paramount importance. Consequently, the vehicle owner hereby authorizes school authorities to determine the reasonable existence of public risk, to inspect and search the vehicle, including its contents, and to permit the removal of any unauthorized articles described above or those which may endanger the health, welfare, or safety of students or school personnel. Any such articles may be retained and used as evidence in disciplinary proceedings by school authorities or delivered by appropriate law enforcement officials at the sole discretion of the school authorities. Refusal of the vehicle owner to allow the University to do any of the foregoing shall be a ground to revoke the privilege.
8. Replacement of the lost or stolen or destroyed sticker will be at the vehicle owner’s expense. The cost for such replacement is the same as for a new sticker.
Parking Rules for Vehicle /Gate Pass Sticker Holders:
1. Vehicle Pass sticker holders are to park their vehicles at designated parking areas. The designated parking areas are color-coded and match the color of the sticker. The responsibility of finding a parking space rests with the vehicle owner/driver. Lack of space in designated parking lots is not a valid reason for violating parking regulations. Improperly parked vehicles are subject to campus citation, immobilizing and/or towing at the owner’s expense.
2. Campus parking is allowed from 6:00 a.m. to 8:00 p.m., Monday to Sunday.
3. Parking must be in accordance with posted signs and campus regulations. Regulations are enforced at all times by the Public Assistance and Security Office (PASO).
4. Parking Violations/Fines:
  - Parking Fines: All fines are payable to Silliman University within fifteen (15) calendar days after the date of violation. Payment shall be made at the Business and Finance Office.
  - Parking violation fines are Php200.00 for the first violation and an increment of Php50.00 for every succeeding violation. Example First Offense – Php200.00 Second Offense – Php250.00 Third Offense – Php300.00
  - Failure to pay fines within the 15 calendar days’ notice will result in additional fee (50%), being added to the original fine for violation.
  - Students with outstanding parking fines will have their balances automatically forwarded to the Student Accounts office for collection. Any additional late charges will be likewise assessed.
  - For non-students, failure to pay the prescribed fine shall cause the revocation and/or non-renewal of the Vehicle /Gate Pass.
  - Fraudulent use of a sticker will result in automatic termination of the privilege and disciplinary action.
  - Appeal for Parking Violations/Fines: Any person receiving traffic/ parking violation citation may appeal the same with the PASO within a non-extendible period of three (3) days from issuance of the citation. The appeal shall be in writing. Resolution of the Appeal shall be summary in nature. The decision of the appeal by the PASO is final and not subject to reconsideration.
5. Campus visitors will be issued a temporary pass and will be directed to OPEN PARKING or appropriate visitor parking areas.
6. Physically challenged individuals have specified parking areas.
7. Parking violations also apply to GATE PASS sticker holders.
Transfer of Ownership of Vehicle: In the Event ownership of the vehicle is transferred to another person, prior to doing the same, the registered owner shall bring the vehicle to the PASO so that the vehicle sticker will be removed and the records of the said office updated accordingly.
Liability: The vehicle owner and driver assumes full responsibility and liability for death or injury to persons caused by his/her vehicle traveling through University property. For vehicles parked on University property, the vehicle driver and/or the registered owner shall be responsible for securing the same. The University shall not be liable for the loss of or damage to the vehicle or for items stolen therefrom. The University shall also not be responsible for loss or damage caused to vehicles (and its contents) on University property arising from weather or other natural disaster-related causes or conditions. The foregoing shall also apply to non-vehicular modes of transportation.
Public Assistance and Security Office Officers and other Silliman officials and employees shall not be held liable for any damage, claim or loss occurring from the administration of this permit or the implementation of its guidelines.
Revocation of Gate Pass: The University, through the Public Assistance and Security Office (PASO), reserves the right to cancel the Vehicle/ Gate Pass sticker privilege and other rules and regulations. Should the registrant be a student of the University, he/she shall also be liable for disciplinary sanctions under pertinent provisions of the Student Manual.

Note: Silliman University is a walking campus. The issued sticker gives the registrant access to campus privilege. Parking space is subject to availability. For any comments or suggestions, please contact the Public Assistance and Safety Office. Landline (035) 422-6002 local 299 | E-mail: [email protected]

Requirements for Vehicle Registration

Accomplish this form and submit the following to the Public Assistance and Security Office (PASO) for review and approval:

Photocopy of Valid Certificate of Registration (CR) and the Official Receipt (OR) of the vehicle/s in the name of the applicant registrant. (For newly purchased brand new or 2nd hand vehicles awaiting release by the LTO of the CR/OR , submit a certificate of purchase/ownership from the car dealer or deed of sale from the vendor in the name of the applicant/registrant.)
Once approved, please bring the vehicle/s and park it in front of PASO to enable the assigned personnel to place/apply the Vehicle/Gate Pass sticker on the vehicle (upper right of the passenger side for four-wheel vehicle and front part of the motorcycles).
Sticker Registration Fee Gate Pass (entry only, no parking):
- Php 1,000.00 per school year for four-wheeled vehicles
- Php 1,000.00 per school year for two-wheeled vehicles

Note: The Vehicle/Gate Pass allows access only to the main gates (regular hours) and other gates (one-way periods).

Assumption of Liability, Undertaking & Grant of Authority to Search Vehicle

UPON FILLING-UP THIS FORM you acknowledge to have read the University Guidelines for Campus Access of Vehicles and affirm that you have read and fully understood the provisions and stipulations stated therein and undertake to fully and voluntarily comply with the same. You also assume full responsibility and liability for death or injury to persons caused by your vehicle traveling through University property and shall be responsible for securing the same if it is parked on University property. You hold the University free from any liability for the loss of or damage to the vehicle or for items stolen therefrom or arising from weather or other natural disaster-related causes or conditions. You further authorize school authorities to determine the reasonable existence of public risk, and to inspect and search the vehicle, including its contents and to permit the removal of any unauthorized or illegal articles of those which may endanger the health, welfare, or safety of students and school personnel. You understand and agree that such articles may be retained and used as evidence in disciplinary proceedings by school authorities or delivered to law enforcement officials at the sole discretion of the school authorities. You hold free from liability PASO, public safety officers, and other Silliman officials and employees for any damage, claim or loss occurring from the administration of this permit or the implementation of its guidelines.

Dress Code

Silliman University is known for its liberal values. For years, the University has been culturally diverse, welcoming students from many countries, regions, and all walks of life. Culture allows people to find their identities, thus, highlighting the uniqueness of every individual. Students can wear what they want to wear in school, which is a matter of personal choice and expression. The University recognizes the right of the student to wear their preferred clothing to school. However, students are expected to be properly attired in accordance with the dictates of good taste and decency in a university with a Christian orientation.

Some departments of the University can impose their own dress codes in preparation for the students’ professional career. But generally, to prevent students from resorting to extremes in manner of dressing, the following boundaries must be observed:

Clothing must be sufficient to cover undergarments and private areas.
Nudity is strictly prohibited.
Certain significant events require dress codes, such as formal meetings. Clothing must be appropriate with respect to the events.
No shorts and slippers are allowed in events held in the Silliman University Church and the Luce Auditorium.
The University is authorized to sanction students who fail to abide by these rules.

Safety and Security Services

Silliman University contracts the services of a private security agency to guard and protect the entire campus, including the properties and improvements therein, their immediate premises, as well as the members of the faculty, students, all personnel, and guests/visitors therein, and all the vehicles parked in the said premises, from assault, trespass, arson, theft, robbery, mischief, or other unlawful acts or negligence.

The AGENCY assigns and deploys security guards primarily to guard and protect all buildings, structures, improvements, and edifice within the UNIVERSITY and the premises within the immediate areas. In addition, they will guard and protect the parking areas and the cars parked therein; and all members of the faculty, staff, students, personnel, visitors and others persons inside the buildings of the UNIVERSITY and the premises within the immediate areas. All guards must be duly licensed and have complied with all the necessary required documents upon reporting to duty. The AGENCY is responsible for the supervision and control of its security guards and its other personnel in the UNIVERSITY, through the OIC Chief Security Officer, who may monitor and observe the actual delivery of security services by such security personnel of the AGENCY at their assigned posts, and recommend or request to the AGENCY measures or changes to ensure the efficiency of security services. Security operations equipment are likewise provided by the AGENCY such as transportation (motorcycle), communications (radio/cellphone), metal detectors and chassis mirror. Their security guards are likewise provided with complete uniform and paraphernalia. In case of bad weather, they are issued one (1) pair of rubber boots and plastic trench coat or raincoat. And for gate guards manning traffic for vehicles entering/exiting along the highway, they have reflector hand gloves and four (4) strap-on torso reflector jackets. The Standard Operating Procedure (SOP) for Security Guards prepared by the Public Assistance and Security Office (PASO) are being faithfully observed by both parties.

Role of the Security Guard

To protect Silliman community, property and information. They should provide security for the Silliman community specifically the Administrators, Faculty/Staff, students, visitors and guests, buildings and property through patrol of school buildings and building perimeters, including parking lots, to prevent unauthorized visitors or property damage and to provide for general building security.

Role of the Security Supervisors/Inspectors

To protect Silliman Community, property and information. They are responsible for everything that occurs within the limits of their post while they are on duty. They also are responsible for all equipment and property located within the limits of their post.

The security service contractor shall monitor and submit written reports in case there is a violation of university policies. Security guard shall report to Public Assistance and Security/Safety Office (PASO) immediately all violations committed by individual or group that occurs on or near his/her post inside the campus and in all buildings owned and operated by Silliman University, hazing or any practice by a group or individual that is contrary to the Anti-Hazing Law (Republic Act No. 8049), acts of immorality and any other acts committed on campus which adversely affect the reputation of the university or the status and/or safety of its students. They are required to submit reports to PASO for immediate action. Furthermore, the security service contractor shall enforce/implement the following:

THE NO IDENTIFICATION/NO STICKER – NO ENTRY POLICY
THE NO HELMET POLICY
THE NO SMOKING POLICY
THE NO TO-SINGLE USE PLASTIC POLICY
THE NO IDLING POLICY
THE GATE CONTROL POLICY

The AGENCY shall regularly assess the safety and security protocols of the UNIVERSITY and make recommendations on how to improve the same. The AGENCY shall also be liable for liquidated damages for failure to exercise due diligence in the performance and conduct of its security personnel and shall be a ground for the UNIVERSITY to pre-terminate the contract.

Silliman University Mandatory Random Drug Testing Guidelines

Introduction

Silliman University is committed to promoting a safe and healthy drug-free environment as well as preventing drug abuse among students and applicants. Accordingly, the University will not tolerate the presence of dangerous drugs or users and purveyors within its campuses and affiliated facilities as well as its immediate surroundings. In view of this declared policy, the University has included a mandatory random drug testing among the requirements for admission and retention of students. These guidelines are promulgated by the University pursuant to the Commission on Higher Education (CHED) Memorandum Order No. 64, Series of 2017, and the Comprehensive Dangerous Drugs Act of 2002, otherwise known as Republic Act (RA) No. 9165, directing that the students of tertiary schools shall undergo Mandatory drug testing. The law aims “to safeguard the integrity of its territory and the well-being of its citizenry particularly the youth, from the harmful effects of dangerous drugs on their physical and mental well-being, and to defend the same against acts or omissions detrimental to their development and preservation.”

All procedures undertaken shall take into account the ideals of fairness and rehabilitation and not isolation of the drug abusers. The University shall not violate the constitutional rights to due process, equal protection and self-incrimination. In addition to this, the University recognizes that it has a duty of care towards its students. It will, therefore, endeavor to provide health education and information about the dangers of illegal drug use and will refer those who need help to the appropriate support agencies.

Coverage

These guidelines shall apply to all departments, colleges, schools, institutes, offices, and units of Silliman University with reference to its students at all levels.

Purposes

To deter the use and abuse of illegal drugs among students and applicants;
To reinforce and safeguard the health and safety of students, staff and visitors;
To enable the University to manage drugs on school premises, and any incidents that occur, with confidence and consistency and in the best interest of those involved.
To facilitate the rehabilitation of drug users and dependents;
To strengthen the collaboration of efforts of identified agencies against the use of illegal drugs and in the rehabilitation of drug users and drug dependents.

Guiding Principles

Silliman University, with the assistance of Local Government Units (LGUs) and other agencies where the University is located, has the obligation to employ every reasonable means to provide a healthy and drug-free environment to its populace.
Academic freedom of institutions of higher learning shall be respected in the Implementation of random drug testing and all other pertinent provisions of RA 9165.
The implementation of drug abuse prevention and education programs in schools shall be intensified as an integral part of the over-all demand reduction efforts of the government.
The random drug testing shall be implemented as a collaborative undertaking of the government, the schools, the students and their parents. The whole process shall not in any manner be utilized to harass the students.
Random drug testing shall be implemented primarily for prevention and rehabilitation.
The drug-testing program shall guarantee and respect the personal privacy and dignity of the student.
The drug test results shall be treated with utmost confidentiality.
The test results shall not be used in any criminal proceedings.

Procedures in the Conduct of Random Drug Testing

Notification
1. The Silliman University administration shall explain these provisions and their procedures to the school community and include these in the student handbook.
2. All students and their parents shall be notified in writing on the process and manner by which the random drug testing shall be conducted. Such notification may be sent at any time during the school term. Failure to return the acknowledgement receipt shall not be a bar to the conduct of the drug testing.
3. All student-applicants shall sign and submit a “mandatory drug test consent form” upon enrollment.
Samples
1. The University shall be informed by the Supervising Agency on their inclusion in the random drug testing program based on randomly selected schools.
2. The whole student population of the school selected shall be included in the random sampling.
3. The number of samples should yield a statistical 95% confidence level for the whole student population.
Selection of Samples
1. The University Drug Testing Coordinator shall convene the Selection Board within five (5) days from the receipt of notice from the Supervising Agency stating that the University is included in the program.
2. On the day of the testing, the Selection Board shall conduct the random selection of those to be tested.
3. The Selection Board shall ensure the confidentiality and integrity of the random selection process.
4. The selection process shall be random through a lottery, which may be computerized, or in any other manner that shall be agreed upon by the Board.
5. The random selection of students and the drug testing shall be done on the same day.
6. The students selected for testing will immediately go for the test at the collection and testing facility selected by the University.
7. Prior to testing, the selected students shall be asked to reveal the prescription medicines, vitamins, food supplements that they had ingested within the past five (5) days. The Drug Testing Coordinator shall keep the listing and utilize this in the evaluation of the confirmatory drug test.
8. The laboratory shall follow the DOH prescribed guidelines in the collection of urine specimens. Universal precautions shall be observed at all times. DOH Prescribed Guidelines shall be posted in strategic places/visible areas of the University.
9. The monitor assigned to ensure the integrity of the collection process should be of the same sex as the student.
10. The drug testing shall be done in the University and conducted by a duly accredited drug-testing laboratory. The University, through its respective health personnel, shall assist the Drug Testing Laboratory in the conduct of the drug testing.
11. The Drug Testing Coordinator shall ensure the confidentiality and integrity of the random drug testing for the students, teachers, administration and personnel of the school.
Treatment of Random Drug Test Results
1. The results of the test shall be strictly confidential. Silliman University shall not publish or post results whether positive or negative.
2. Any person who violates the rules of confidentiality of the results and selection shall be liable under Section 72 of RA 9165 and such other appropriate laws.
3. The laboratory shall place the drug test result in sealed envelope and deliver the same via personal service to the Drug Testing Coordinator. The Drug Testing Coordinator shall then inform all the students tested individually of the test results.
4. In case the test results are positive, the Drug Testing Coordinator shall inform both the student and the parent concerned that a confirmatory test shall be conducted. The student shall be told to inform his/her parents of the scheduled conference with the Drug Testing Coordinator. The student shall be advised to refrain from revealing the test results to other persons.
5. During the scheduled conference, the Drug Testing Coordinator shall relay to the parents full information on the process that shall be undertaken for the confirmatory test. In the event that the parents do not appear on the scheduled conference, the student shall be informed of the schedule of the confirmatory test.
6. The confirmatory drug test shall be conducted in the same manner as the initial drug test.
7. The results of the confirmatory test shall be transmitted by the laboratory in a sealed envelope and handed directly to the Drug Testing Coordinator.
8. The Drug Testing Coordinator shall inform both the parents and the student of the results of the test. The Drug Testing Coordinator shall not delegate such tasks of informing the student and parent to any other person, nor shall the Drug Testing Coordinator reveal the results of the test to any person other than the student and parent.
First time positive confirmatory drug test result shall not be a ground for expulsion or any other disciplinary action against the student.
The Drug Testing Coordinator shall refer the student and his/her parent to government–owned DOH-accredited facility or DOH-accredited government physician to determine the student’s dependency level.
The student may opt for a private DOH-accredited facility or physician for this initial determination provided it is at his/her own expense.
In the event that it is determined that the student is a drug dependent, the University may impose the appropriate sanctions against the student as provided for in the University’s Student Handbook and the Manual of Regulations for Private Schools, provided that if the student is later on found to have been rehabilitated, the student shall then be allowed to re-enroll.
The student shall then undergo a three (3) month observation and counseling period under the supervision of the DOH-accredited facility or physician in consultation with the parent. Such process of observation and counseling shall be done in coordination with the Guidance Counselor of the University.
At the end of the three (3) months, it is hoped that with the counseling done, the student will be properly rehabilitated. If student shows no signs of improvement, recovery or fails the drug test the second time, the DOH -accredited facility or physician, may make a recommendation to the student, parent, and Drug Testing Coordinator to have the student referred to a DOH-accredited facility suited to the student’s level of dependency. If another drug testing is conducted for another period on the same student population, and the student is found positive the second time, the University shall proceed in accordance with Section 61, R.A. 9165.
The parent and the student may choose to enroll the student in a private rehabilitation center or program or opt to avail of the rehabilitation services of the government through a DOH-accredited facility. If the parents refuse to act, the University shall proceed in accordance to Sec. 61 of RA 9165 without prejudice to the Provision of Section 73, RA 9165.

Reportorial Requirements of Results of the Random Drug Testing

If the student is “confirmed negative” from dangerous drug use
1. The names of all who tested negative will be summarized in a result form.
2. The Summarized result form shall be transmitted to the Supervising Agency concerned.
3. The Supervising Agency shall forward the same to the concerned University’s Random Drug Testing Coordinator and/or teacher adviser/and/or guidance counselor.
4. The Random Drug Testing Coordinator and/or Guidance Counselor shall individually inform each student and parent concerned regarding the results.
If the student is “confirmed positive” from dangerous drug use
1. Positive confirmatory drug test result under this Regulation shall not be a ground for expulsion or any disciplinary action against the student and should not be reflected in any and all academic records. Under no circumstances shall the results be used to incriminate any student to further legal action which may result to administrative/ civil/criminal liabilities.
2. Likewise, consistent with the requirements of confidentiality, the results of drug tests conducted shall not be used as evidence in any court or tribunal, where the subject student stands to be accused of any crime or felony, and for any other purpose.
3. The student shall then undergo the prescribed intervention program under the supervision of the DOH-accredited facility or physician, or private practitioners, or social worker, in consultation with the parent. Such process of observation and counseling shall be done in coordination with the Drug Counselor of the University.
4. If student shows no signs of improvement, recovery or fails the drug test the second time, the DOH-accredited facility or physician, may make a recommendation to the student, parent, and Drug Testing Coordinator to have the student referred to a DOH accredited facility suited to the student’s level of dependency. If another drug testing is conducted for another period on the same student population, and the student is found positive the second time, the University shall proceed in accordance with Section 61, R.A. 9165.
5. If the parents refuse to act, the University shall proceed in accordance to Sec. 61 of RA 9165 without prejudice to the provision of Section 73, RA 9165.

Training of Guidance Counselors

Silliman University, in coordination with the Commission on Higher Education (CHED), the Philippine Drug Enforcement Agency (PDEA) and Dangerous Drugs Board (DDB), shall formulate and conduct the training program for Guidance Counselors for the purpose of enhancing their skills in handling drug abuse prevention programs and handling drug dependency cases. The school guidance counselors and other qualified medical personnel shall be encouraged to undergo DOH accreditation.

Enforcement of Compliance

Students who refuse to undergo random drug testing shall be dealt with in accordance with the rules and regulations of the University; provided that at no time shall refusal to undergo testing give rise to a presumption of drug use or dependency; provided, further, that the school may implement interventions on such refusal other than the offense of drug use or dependency.

Technology-assisted Flexible Learning At Silliman University

Silliman University envisions a leadership role in the responsible use of information and communication technology in the instruction, research, and community outreach towards “total human development for the well-being of the society and environment.” All students are expected to be responsible digital netizens.

Silliman University supports technology-assisted flexible learning through mySOUL, the official learning management system of Silliman University. mySOUL is an all-in-one web-based software application for classroom organization, management, tracking, and monitoring. It is capable of organizing offline (asynchronous) activities like assignments. Likewise, mySOUL is capable of conducting real-time (synchronous) activities like video conferencing. It is accessible at https://soul.su.edu.ph. It is capable of any form of learning modality—blended, fully online, and hy-flex delivery. The tutorial videos for students are accessible at https://tinyurl. com/SOULTutorialT.

Basic Guidelines of SU’s Technology-Assisted Learning

Students must have a desktop PC or laptop with a microphone and at least a 4 Mbps bandwith for class attendance and activities. Students are also advised to download the mobile app version of mySOUL, for update and notification proposes.
Students will need their SU Email Addresses to activate their mySOUL account. Contact the MIS Office for concerns related to your login details. You cannot use your mySiliman login details or Student ID for mySOUL. MySilliman is a portal to information and services of Siliman University. To know more about mySiliman, contact the MIS office.
Virtual classrooms (VC) will be based on the officially enrolled subject/ course of the current semester (for SHS, college, and graduate school) and the school year (for the rest of SBE). Before the first day of classes, students will be collectively registered in the official virtual classrooms (two days before first day of college classes and one week before the first day of classes for SHS and the rest of SBE). A VC will be inaccessible until 14 days after the final exam. Late enrollees and those who requested accommodation will be collectively encoded in the virtual classroom either a day (for college students) or two days (for SBE) after registration/ enrollment. Alternatively, a teacher can register/enroll late enrollees (accommodation) in his/her virtual classroom. Advising, and/drop, subject/course approval, sectioning, and other enrollment concerns must be coordinated with the college/department before any VC will be created. For all classroom management-related concerns, contact your teacher. You can do that by scrolling down the lower left corner in the virtual classroom, click on the name of the teacher, “Message” below the teacher’s name, and then send a message. With this, student-teacher communication becomes faster. The bubble chat at the lower right corner is for mySOUL concerns, not for teacher-related or class concerns, so your teacher cannot receive it.
Virtual classrooms guideline
1. Be prepared at all times. Exit or close other applications on computers prior to logging in to mySOUL.
2. All learning resources and activities are strictly for classroom purposes only. None of these materials should be screenshot, forwarded to friends, uploaded, or shared on social media or the internet.
3. Students are encouraged to help each other by replying to the posting in the open forum.
4. Send inquiries related to grades and class standing via private message or email to the teacher. The teacher will only respond during the class schedule.
5. Do not cyberbully.
6. Strictly observe the guidelines provided. Any violation shall be dealt with accordingly. References are found in the SU ODL Handbook.
Chat/Video Conference Guidelines
1. Use proper writing style. Avoid acronyms and SMS-like messages.
2. Be aware of strong language, all caps, red font, and exclamation points.
3. Find a quiet and appropriate place for learning, free from distraction (relatives, pets, parents, televisions).
4. Maintain eye contact during video conference sessions.
5. Refrain from multitasking, chewing gum, eating, or drinking in front of the camera.
6. Wear proper attire in attending video conference sessions. Wear hats, headgear, or other head paraphernalia when part of the activity.
7. Listen when someone is speaking.
8. Be polite, formal, proper, professional, and organized. Be respectful.
9. Give concise answers to questions on any topic.
10. Be courteous at all times.
11. Clear the room of playful pets or noisy siblings and relatives.
12. Minimize background noise by turning off the TV and radio.
13. Turn off smartphones when not needed in class. No multitasking during class!
14. Mute the microphone unless you are asked to speak. Mute yourself except when you have the floor.
15. Raise your hand virtually for permission to speak. You can also use emoticons if available. One person talks at a time.
16. Encourage each other with appropriate response emojis.
17. Avoid distracting backgrounds or actions. References are found in the SU ODL Handbook.
For concerns related to technology-assisted flexible learning, do any of the following:
1. Online FAQ. The Frequently Asked Questions (FAQs) can be found at https://tinyurl.com/SOUL-FAQ-S
2. Chat. For desktop/laptop users, the chat box is found in the lower right corner of your computer screen. For mobile users, go to https:// tinyurl.com/SOUL-mCHAT
3. Email. Send your email to [email protected]. Be courteous. All students are expected to follow basic email etiquette.
4. Call. Talk to our support email to [email protected] local 417 or our mobile number at 09552818224. Be courteous at all times, Officer hours: (8:00 – 12:00; 2:00 – 5:00 p.m. Mondays to Fridays)

Library Rules and Regulations for Students

The Robert B. and Metta J. Silliman Library caters mainly to the research and instructional needs of University faculty, staff and students. It is considered one of the most notable libraries in the country having been awarded Most Outstanding Library for 2007 by the Philippine Association of Academic and Research Librarians. , The library has received recognition from CHED Region VII as Best Presenter for the best practices and development plans on delivering virtual library services despite the COVID -19 pandemic. It has a floor area of 5,973 square meters.

The Library holdings consist of more than 200,000 volumes of books as well as journals on various subjects in both print and electronic formats. It has a collection of pamphlets, maps, clippings and other non-book resources. Special collections on environment, peace, women’s studies, American studies, population, socio-economic development issues and of the Bible in different languages and versions are also available. In keeping up with the development in information technology, the Library has expanded its services to include internet access and online activities through its Digital Library. Computers for the On-line Public Access Catalog (OPAC) are found in every floor of the Library. The Library houses the World Bank Knowledge for Development Center (KDC) which is a depository of all World Bank publications, reports, and other operational documents. It also contains non-World Bank publications on economic development. Aside from the KDC, two additional special features of the Library are the American Studies Resource Center (ASRC) which provides a rich source of information on American studies, and the Philippine-American Educational Foundation (PAEF) Satellite Advising Center which offers assistance to Filipinos who wish to explore post-secondary educational opportunities in the United States. The Library has been designated as a depository of population materials by the Population Commission in Region VII and the publications of the Philippine Institute for Development Studies.

Library Schedules

Regular Schedule for Physical Library

Monday – Thursday - 8:00 AM – 8:00 PM
Friday - 8:00 AM – 7:00 PM
Saturday - 8:00 AM – 12:00 NN 1:30 PM - 5:30 PM
Sunday -1:30 PM – 5:30 PM

Regular Schedule for Virtual Library

Monday – Friday - 8:30 AM – 5:00 PM
Saturday - 10:00 AM – 4:00 PM

Conduct

Entrance and Exit. Every student entering the Library is required to present his/her identification card to the Control Officer on duty at the entrance and to deposit his/her bags, large envelopes and folders, portfolios, etc. at the Courtesy Counter. Further, upon leaving the Library, every student is expected to present his or her things for inspection.
Proper Attire. Students entering the Library are expected to be properly attired in accordance with the dictates of good taste and decency.
Silence. Students should, at all times, observe maximum silence in the Library.
Order and Cleanliness. Students should push their chairs quietly against the tables after using and should use the trash cans in disposing of waste papers and others.
Eating and Smoking. Smoking and eating are not allowed in the Library.
Mutilation and Vandalism. No student is allowed to clip or otherwise mutilate any book, magazine or newspaper in the Library. Anyone found violating this rule shall be made to pay a sum equal to the full value of the material mutilated and shall forfeit all library privileges for two months. If the material clipped is returned, the said rule still applies. Likewise, anyone found writing on posters, notices, or making marks or carving on tables, chairs and walls shall be made to pay the total cost of the damage.
Stealing Library Property. Anybody caught stealing any library property will be reported to the University Disciplinary Board with a copy of the report to be given to the Dean of the College and the Department where the student belongs. The immediate penalty for this offense is suspension of all library privileges for the rest of the current semester for college students, and for the rest of current year for high school students and elementary school pupils.
Hiding Books. A student found or caught hiding or intentionally misplacing books from any section will be sent a written warning by the University Librarian. A copy will be furnished to the Office of Student Services, the College Dean, and the Department Chair during the first offense. For the succeeding offenses, his/her library privileges will be suspended for one month.
At the Control Section. No one is allowed to stand by at the Control Section desk. To give sufficient warning to the library users to be ready for closing time, the library buzzers are simultaneously sounded thrice at five-minute intervals at fifteen minutes before closing time.
On Identification Cards. Identification cards are non-transferable. Identification cards that are not validated for the current semester shall not be honored. A student caught allowing his/her ID to be used by another person may be subject to the following:
1. Both the owner and the borrower shall be charged a fine of Php200.00 and his/her borrowing privileges including the use of the Cyber Library facilities shall be suspended for one month. This is in the case of a Silliman student lending his/her card of another fellow student.
2. The owner shall be charged a fine of Php500.00 for the offense and his/her borrowing privileges including the use of the Cyber Library facilities shall be suspended for two (2) months, in the case of a Silliman student lending his/her ID card to a non-Silliman student.

Note: In both cases (a & b), the Office of Student Services, the College Dean and the Department Chair where the student belongs shall be properly informed.

Circulation, Fines and Losses

Graduate and undergraduate students are allowed

Circulation Books.

to check out ten (10) circulation books for two weeks at any given time, renewable for the same period.

If books and other library materials are

Overdue Materials Charges.

not returned on the specified due date, recall notices will be sent to effect return of said materials. In this case, fine shall be computed until such time the book is returned or declared lost. Schedule of rates for overdue fines is as follows:

Circulation Books – Students Php1.00 per day per book
Reserve Books – Students Php2.00 per book for the first hour and Php1.00 per book for the succeeding hours (a fraction is considered an hour.)

Lost Library Materials

Charges. When a book is lost, the borrower is charged the current list price of the book plus the fines up to the time the loss was reported, plus the processing fee to defray the expenses for ordering and processing. A replacement, however, is preferred provided the book is in equally good condition and is an exact copy of the one lost. At the same time, the borrower shall be charged the processing fee and the computed fines up to the time the loss shall be reported.
Refund. The payment for a book reported lost shall be refunded if said book is found or returned within six months, following these specified rates: 75% if book is returned within the first three months; 50% if returned within the last three months provided that the book is still in good condition.

Use of the Discussion Room

In order a group to be allowed to use the discussion room, it shall be composed of at least five students.
Requests for the use of the discussion room are to be made with the Circulation Section Librarian.
The use of the discussion room is limited to only one hour. However, the group may request for extension, provided that there is no standing request for the next hour.
The key to the discussion room is available at the Circulation Desk. Only the Circulation Section staff on duty is authorized to open the discussion room.
Eating and smoking are not allowed in the discussion room.

Use of Laptops and Cellular Phones

Students who will use laptops inside the Library may use the Discussion Room 2 and the area along the windows of the southern portion of the Circulation Stacks.
Laptop users who wish to use Discussion Room 2 shall log in at the Circulation Section.
Laptop users occupying the said room shall only be allowed for one hour use. They may be allowed to extend if there are no pending requests.
Single users may be allowed to use the general reading area, provided their laptops are battery-operated and that no other students will mill around.
The clientele of ASRC, KDC, Filipiniana, Reference, Periodicals, and Reserve/Graduate Collection, including those of the branch libraries can use their laptops in the respective designated areas of the said sections or branch libraries.
Personal cellular phones are to be set on silent mode when one is inside the library premises. Specific areas have been designated for cellular phone calls within the library building. Charging of personal cellular phones, using any of the library electrical outlets is strictly not allowed.

Use of the Knowledge for Development Center (Kdc) and the American Studies Resource Center (Asrc)

The resources and facilities of these two centers are not only open to Silliman students, alumni, faculty, and staff, but also to the general public free of charge.
Silliman students are required to present their identification cards every time they use the Center’s resources and facilities.
Every user is required to deposit his/her things, except valuables at the Courtesy Counter in the Control Section.
He/She is required to fill out a log-in form before using the KDC and ASRC resources and facilities.
All materials are for room use only.
Requests for photo-duplication of materials done by phone, e-mail, or postal mail, will be charged the photocopying and mailing costs, including a service fee Php100.00 which must be paid in advance.
Cyber Library policies shall apply to the respective internet facilities of ASRC and KDC. As provided for in the Cyber library policies, computers for internet access can be used for forty (40) minutes but may be extended for as long as there is no standing requests to use the same.
The internet facilities are strictly for research use only, hence chatting is not allowed and, will be available on a first-come first-serve basis.
KDC and ASRC service hours are as follows:
- Monday – Friday - 8:00AM – 12:00NN; 2:00PM – 6:00PM
- Saturday - 8:00AM – 12:00NN; 2:00PM – 5:00PM
- Sunday - 2:00PM – 5:00PM

Use of Cd-rom, Mini-multimedia Center, Cd-writing and Micro- Printing Facilities

CD-ROM/DVD-ROM Facility
1. Only bonafide students of Silliman University are allowed to use the CD-ROM/DVD-ROM facility.
2. Only one user will be permitted to use a computer unit at a time who will be allowed to use said facility for thirty (30) minutes, but maybe allowed to extend until printing is done.
3. For security reasons, using personal CD-ROM/DVVD-ROM is not allowed.
4. Printing should only be done directly from the CD-ROM/DVD-ROM format. A minimal cost is charge for printing.
5. Users caught changing computer settings will be subjected to disciplinary action which is generally suspension of library privileges for one month plus Php 500.00 penalty.
Multimedia Equipment and Resources
1. Request of students for the use of A-V equipment, such as television, VCD and VHS players, audio-cassette records and multimedia materials shall be class-related and necessitates a written note from the teacher concerned.
2. The user shall be limited to small group viewing/listening with a maximum of five persons at a time.
3. Personal video tapes/CD and DVDs maybe allowed to be shown/ played only for class-related purposes, but the viewer(s)/listener(s) should secure a note from the teacher concerned.
4. A micro printer is available to view library resources in microfiche and microfilm formats.
5. A minimal amount is charge for every copy printed.
6. The library offers CD-writing services. It charges a minimal fee for every CD burned or written, exclusive of the blank CD. However, writing or burning using Library CD-ROMS for personal purpose is generally not allowed.
Use of the Cyber Library
1. Only bonafide students, faculty and staff of Silliman University are allowed to use the facility. Alumni and university guests who want to avail of the facility need to get authorization from the University Librarian consistent with University Library rules.
2. In consonance with the Internet Code of Conduct and other polices of the University, use of the Internet must be in support of education and research.
3. The “No ID, No Use” policy shall be strictly implemented. Only current and duly validated IDs shall be honored.
4. To avail of the Internet services, a prospective user shall register at the designated log in station.
5. Students are allowed 40 minutes at a time to browse/surf the Internet for free. They may be allowed to go beyond 40 minutes if there are no other users waiting of if they are downloading a site/file, provided that they shall immediately vacate the workstation once they are through.
6. Use of the facility is on a first-come, first-served basis.
7. Faculty and staff members follow the same guidelines as that of the students except that their use has no time limit.
8. Alumni may be allowed to use the facility of the University Library provided they have an alumni ID and are willing to pay Php60/ hour of use or a fraction thereof. Otherwise, a special library fee of Php300.00 per semester plus Php200.00 shall be charged for the use of the Cyber Library. The same rules and guidelines for students, faculty and staff shall also apply to alumni.
9. Outsiders (not students, faculty, staff, nor alumni of Silliman) are allowed to use the Cyber Library facility during summer terms only.
10. Block time is allowed in seminar-related activities, however, this type of activity should be cleared at least one week before the actual use with the Cyber Library Supervisor and approved by the University Librarian. Seminar participants shall be charge Php60.00per hour per workstation as well as overtime pay of the staff.
11. Encoding projects, letters, assignments, reports and term papers are strictly not allowed.
12. Printing and downloading services are available only at the Supervisor’s terminal.
  - Printing charges are at Php3.00 per sheet for short and long size papers.
  - Disks are available at the Supervisor’s desk at minimal cost.
  - To prevent computer viruses from affecting the system, diskettes shall be thoroughly virus scanned by the Cyber Library Supervisor.
  - Charges and fees are subject to change following the results of periodic review and consultation with concerned parties.
13. Only one (1) person is allowed per computer/workstation.
14. Loud conversations are not allowed. Courtesy to the other users is required.
15. Eating or bringing food inside the Cyber Library is not allowed.
16. Misuse of the computer or software, stealing of computer peripherals and office supplies are strictly prohibited.
17. The Cyber Library administration reserved the right to restrict or terminate Internet access at any time to prevent unauthorized activity. It has also the right to monitor activity in any form that it sees fit in order to maintain the integrity of the system.
18. Consequences or violating these policies and procedures shall include, but not limited to:
  - Suspension of internet access
  - Revocation of internet access
  - School suspension
  - School expulsion
  - Legal action and prosecution by the authorities
Such other policies, guidelines, rules and procedures of the University Library and those of the University as a whole which are applicable to the Cyber Library’s policies and procedures.

Guidelines and Policy for Availing the Virtual Reference Services

General
1. Only bonafide students and active teaching faculty can avail of the virtual reference services of the library.
2. Only Law, Medical and Graduate students will be allowed to use the physical library. Proper protocol must be observed (wearing a mask, social distancing, hand washing, etc.; as guided by the Inter-Agency Task Force guidelines). Students below 21 years old will be served in our virtual library.
3. Memorandum and advisory released by the University must be given priority and must be implemented during emergency.
4. The physical library will be opened at 8:00-5:00 PM, while our virtual library will be available at 8:30 AM-8:00 PM.
5. A functional university email must be available.
6. Library customers are expected to observe proper netiquette at all times.

Online help desk

Chat & Short Messaging Services

The real-time answer depends on the type of queries lodged. The following are the nature of questions that can expect a real-time response:
1. A specific piece of information (examples: a fact, a date, spelling of a name), or verifying citations.
2. Suggestions for appropriate electronic or print resources to help find information for a project or research paper.
3. Help in constructing a research question and search strategy.
4. Assistance in the use of electronic resources and the systems through which they have access.
Sillimanians may send their query to our librarians through our MySOUL Virtual Library, Library webpage (www.sulibraryph.com) and Library Facebook page (Silliman University Library)

Email Service

If the student needs assistance with her/his research, she/he can send her queries through email.
Expect reply to your question during physical library office hours.
An official university email must be used for the transaction. Kindly visit MIS for the activation of your email account.

Electronic Document Delivery

When the resources needed is an electronic resource and is available in the databases, library customers can expect a real-time answer.
When the support required is an electronic format of the print materials available in the library. The following policies must be observed:
- Access to an electronic copy of print materials with five pages and below -- A notification of access will be sent through an email within the day of request. However, if the application was made an hour before the closing of the physical library, the delivery of the document will be done on the following day.
- Access to an electronic copy of print materials with more than six pages -- A notification of access will be sent on the next day of request through an email.

Circulation

Online circulation services Online circulation is web-based access to the patron account. Library customers can access their personal information and records on their book borrowed, overdue data, do the renewal, and put on hold materials conveniently.
On-site-circulation service Library customers can borrow physical books from the library. They can call, text, or chat with the librarians ahead about the title, author, and call number of the books they want to borrow. The librarian prepares the books and informs the library customers that the books are ready for pick up.
Drop Box service Borrowed books can be dropped at the library’s drop box at the outside lobby of the library.

Zero Waste Management Policy

Silliman University Environmental Policies

General Policies on Waste Prevention and Waste Management

Everyone shall practice pollution prevention (also known as waste reduction or source reduction) by:
1. Using reusable or biodegradable bags, reusable straws, reusable drinking bottles, and reusable or biodegradable containers when purchasing products, food items, and drinks.
  - Eliminate the use of single-use plastic bags and Styrofoam containers on campus, in keeping with City Ordinance 231;
  - Refrain from bringing single-use plastic cutlery, plastic straws and stirrers, plastic bags, and other single-use non-recyclable or non-biodegradable containers into the university;
  - Avoid products or food in non-recyclable or non-biodegradable packaging, such as sachets and plastic wrappers
  - Avoid water and drinks in plastic bottles whenever water dispensers, drink dispensers, and water fountains are available.
2. Littering, dumping of waste in canals or esteros , and open burning are prohibited.
3. Everyone is required to know the types of waste that belong in each marked bin. Everyone shall practice strict segregation at source by placing their wastes in the respective bins according to four basic classifications: biodegradable, recyclable, residual, and special (hazardous) waste.
4. Everyone shall maximize the reuse and recycling of materials to the greatest extent possible.
5. Everyone shall cooperate and support Buildings & Grounds, Cafeteria, Housing and Residences, and other units of the university in implementing waste prevention and management policies.

Green Procurement Policies

To encourage sustainable use of resources and reduce impacts on the environment and health, all administrative and academic units shall purchase recyclable and environmentally preferable products and services whenever practicable.
The University shall require contractors and consultants to use recycled and environmentally preferable products whenever possible.
When assessing and comparing products and services, the following guidelines shall apply:
1. Products and services that promote pollution prevention, waste reduction, and diversion – products that are easier to recycle and repair, products that facilitate disassembly for refurbishment and recycling, products that are packed in recycled or recyclable material, products that avoid waste during manufacturing, products that are used or remanufactured, products that have greater durability and longer life-span, products and services that minimize adverse environmental impacts.
2. Products and services that conserve resources – products with recycled content, designs that require material to manufacture, products that use less packaging, services that use recycled materials and less packaging, products and services that maximize water efficiency.
3. Products and services that conserve energy – products and services where consumption of fossil fuel during production, transport, usage and delivery is minimized; products and services where more renewable energy is used in production, transport, usage and delivery; products and services that facilitate energy efficiency and resource conservation
4. Products and services that protect human health and well-being – products with contents, ingredients, resulting wastes, or waste byproducts that are not persistent, bio accumulative and toxic (PBTs); have low greenhouse gas emissions; cause minimal or no habitat destruction and soil degradation; and maximize safety.
Importation of non-environmentally acceptable consumer products or package in non-environmentally acceptable materials is prohibited, in keeping with RA 9003.
Green procurement policies apply to products and services that include, but are not limited to paper and paper products, office supplies, computer and other electronic supplies, office furniture, vehicles, food and catering, promotional materials, banners, posters, and publications.

These policies apply to food sold on campus, food purchased outside campus and brought into the campus, as well as to food delivered into the campus.

Wrapping or serving food in compostable materials such as banana leaves, or in reusable glass, ceramic, metal or hard plastic containers is preferred. Plastic bags and single-use plastic containers are prohibited except on rare occasions where they are proven essential for food safety.
Reusable mugs or cups for hot drinks, glass for water or beverage, and paper cups should be used. Styrofoam cups and single-use plastic cups are prohibited.
Coffee should be served in pots instead of providing powdered coffee in sachets. Ketchup and other condiments should be served in bottles, bowls, or dispensers instead of in sachets. Food items in sachets are prohibited.
Plastic straws are prohibited; reusable straws could be provided if requested, and paper straws may be used if necessary.
Reusable cutlery and plates should be used. Single-use plastic spoons, forks, knives, and stirrers are prohibited. Non-recyclable mixed-material plates and containers should be avoided.
Dispensers for water and drinks should be made available instead of providing plastic bottles for water or drinks whenever possible. If plastic bottles are used, they should be recycled.
Recyclable materials should be taken back by the caterer or food vendor for recycling, or placed in the university’s recycling bins.
Leftover food shall be properly managed, such as by taking food home in reusable containers, feeding animals, or processing in composting, vermi-composting, or bio digestion facilities, with the help of the College of Agriculture.

The University shall strive to make events and festivals ultimately as models of Zero Waste.
Organizers and participants shall be required to adopt good practices and comply with increasingly stringent policies in subsequent years so as to meet Zero Waste targets.
Students, faculty, and staff shall be informed of waste prevention and management practices before events and festivals, including the Hibalag Festival.
Buildings & Grounds, the Student Government, or other responsible units shall ensure that sufficient bins for segregating leftover food and other biodegradable waste, recyclable materials, and residual waste are made available during events and festivals. The bins shall be clearly labelled and marked, and concessionaires, food vendors, booth operators, and event organizers shall be instructed on the locations and proper use of the bins.
Concessionaires, food vendors, booth operators, and event organizers shall segregate recyclable materials and show proof that prior arrangements had been made with junk shops or recyclers to take the recyclable materials. Alternatively, they can request Silliman University to take their recyclable materials at no cost.
Concessionaires, food vendors, booth operators, and event organizers shall segregate their leftover food and make arrangements to remove food waste once a day or more frequently to prevent smells and infestation. Furthermore, they have to show proof that the leftover food or food waste will be sent to local piggeries or composted. If these arrangements are made and implemented by Silliman University, the concessionaires, food vendors, booth operators, and event organizers shall be charged extra based on the number of sacks of food waste generated.
Concessionaires, food vendors, booth operators, and event organizers shall be asked to bring their residual wastes back or if they cannot do so, they shall be charged extra for waste disposal. Charges could be based on the number of sacks of residual waste generated.
Reusable or biodegradable bags with environmental messages shall be promoted and sold during events and festivals.
Expanded polystyrene (Styrofoam) cups, coolers, and containers as well as single-use plastic bags, plastic straws, plastic stirrers, and single-use plastic cutlery shall be prohibited.
Environmental monitors shall be trained and deployed during the event or festival to ensure cleanliness and compliance of concessionaires, food vendors, booth operators, and event organizers with environmental agreements.
More stringent policies could be applied including:
1. Use of reusable or biodegradable plates and containers
2. Use of dispensers for drinking water and beverages, and minimization of water and beverages in plastic bottles
3. Use of percolators, pots, kettles, and reusable cups for hot drinks such as coffee and tea
4. Provision and use of facilities for washing, with proper wastewater collection and disposal, in order to eliminate disposable cutlery and plates as well as eliminate the need for plastic gloves for serving food
5. Prohibition of banners, posters, signs and bunting made of plastic material, especially polyvinyl chloride (PVC) used in tarpaulins or “tarps”
6. Prohibition of balloons made of rubber, plastic, or polyester film (Mylar)
7. Minimization of awards and prizes made of non-durable plastic material.

The University shall maintain and enhance the greening of the campus, including meeting and exceeding where practicable any tree planting quotas required by DENR, DepEd and other agencies.
The types of trees shall be carefully selected to promote native trees that are in harmony with the surrounding environment and that are appropriate for specific site conditions (e.g., type of soil, size constraint, root space restriction, sun exposure, etc.) and desired functions (e.g., shade, enhanced biodiversity, clean air, improved microclimate, runoff control, beautification, valuable derived products, etc.). Tree placement should be determined by a site evaluation according to the desired functions.
Tree planting shall be supervised by Buildings & Grounds in coordination with the Campus Beautification Committee and with the support of campus organizations.
Planting could be done within the school grounds, in other Silliman property such as CENTROP, as well as in public lands, parks, and other areas covered under RA 10176.
Tree planting activities should include provisions for long-term nurturing and maintenance to ensure survival of the trees. Examples of such provisions include working with or funding host organizations or local communities to provide water, mulching, and organic fertilizers as needed.

Silliman University Environmental Guidelines and Best Practices

Buildings & Grounds

In order to implement segregation at source, all bins shall be designated for specific types of waste as follows:
1. All classroom, office, and library bins as well as bins inside dormitory rooms shall be for “PAPER ONLY”.
2. Hallway and outside bins shall be separately designated for “RECYCLABLES”, “BIODEGRADABLES” or “RESIDUAL WASTE” only. Groups of bins placed side by side for segregating recyclable, biodegradable, and residual waste shall be strategically located.
3. Toilet bins shall be designated for “RESIDUAL WASTE INCLUDING TISSUE PAPER” only (male toilets) or “RESIDUAL WASTE INCLUDING TISSUE PAPER AND SANITARY NAPKINS” only (female toilets).
4. Laboratory bins may be designated for “PAPER ONLY”, “RESIDUAL WASTE” or ‘SPECIAL/HAZARDOUS WASTE” as appropriate.
5. Each building or each academic unit (as the situation demands) shall have one bin for “SPECIAL/HAZARDOUS WASTE”.
6. An academic, administrative, or support unit may designate a bin to segregate a specific type of waste unique to the situation (such as a library that may wish to separate acetate sheets for internal reuse).
Each bin shall be labelled in English and Cebuano to indicate the specific type of waste for which the bin is designated. If space permits, pictorials may be used to illustrate examples of the types of waste that may be placed in the bin.
In the future, a uniform color-coding may be adopted. [A sample color coding is suggested by the recommendations in the draft DENR DAO on guidelines for mandatory solid waste segregation-at-source: Biodegradable – green, Recyclable – blue, Residual – black.] Alternatively, bins could also be transparent for easy identification of contents, with the label or some part of the bin painted with the recommended color code. Where necessary, bins could be lined with sacks or plastic bags that can be cleaned and used repeatedly. Color coding at the Marina Mission Clinic shall follow DOH guidelines: Infectious or Pathological– yellow, Biodegradable – green, Pharmaceutical wastes – yellow with black band, Recyclable or Residual can be black or colorless but recyclable bins should have the recycling symbol (Healthcare Waste Management Manual, DOH, 2015).
Janitors shall collect trash from inside buildings or offices at the end of the class period to avoid pest and rodent infestation.
Collection of waste shall be done using a waste truck and segregation shall be maintained during collection and transport.
Waste shall be transported to a Materials Recovery Facility (MRF). The MRF shall include a secondary sorting area to ensure proper segregation. Periodic measurements of the degree of segregation shall be made and recorded to ensure target levels of compliance are achieved. An appropriate number of people shall be assigned to the MRF.
The MRF shall include segregated storage areas for recyclables, biodegradable materials, special wastes, and residual wastes. Recyclable materials shall be stored until they are transported to junk shops, recyclers, or recycling facilities. Biodegradable (compostable) waste will be processed in composting, vermi-composting and/or biodigestion facilities, with the help of the College of Agriculture; some biodegradable waste, such as wood, may be donated. Residual waste shall be compacted at the MRF in the in-house compactor and taken to the City’s dumpsite or landfill. Measurements of the weights and volumes of recyclable, biodegradable, residual, and special wastes shall be made and recorded; measurements shall be shared with the Administration for the purpose of evaluating performance and working towards Zero Waste targets, and for reports submitted to DENR-EMB Region 7.
Leftover foods not brought home shall be fed to animals (e.g., given to piggeries or animal shelters), except for spoiled foods which shall be processed in composting, vermi-composting and/or biodigestion facilities.
Special / hazardous wastes (such as asbestos corrugated roof sheets, waste oils, fluorescent lamps, and batteries) shall be stored safety at or near the MRF until they are removed by an accredited hazardous waste transporter/treater approved by DENR/EMB.
Waste electrical & electronic equipment and broken mechanical equipment shall be segregated in a designated building or new warehouse to determine which can be repaired, dismantled for parts, or disposed of properly.
Glass bottles and ceramics which cannot be reused or recycled shall be ground in a grinder/shredder and added to sand for concrete construction.
Buildings & Grounds shall ensure that water fountains are in working order and properly maintained.

Academic Departments

All academic departments shall incorporate environmental protection including waste management in their curricula or as subject matter for teaching and discussion.
Faculty and staff meetings in all departments shall include discussion of waste prevention and waste management policies on campus and implement the policies in their areas of responsibility.
1. Departments shall work with Buildings & Grounds to ensure a sufficient number and ideal placement of bins, proper labelling and pictographs on bins, and timely collection.
2. Departments shall educate all faculty, staff, and students on strict segregation and proper management of biodegradable, recyclable, special, and residual wastes.
3. Departments shall monitor and ensure compliance with segregation and management policies.
Purchasing of products and procurement of services shall follow Green Procurement Policies in Section 2.
Departments should practice double-sided printing or copying to minimize paper consumption as much as possible. Papers that contain sensitive information should be shredded. Departments shall contact Buildings & Grounds for pick-up of shredded paper.
Students, faculty, staff, and their guests who bring packed lunches and eat inside offices shall be responsible for their food waste. Leftover foods should be brought home. Throwing leftover foods in trash bins not for biodegradable waste is strictly prohibited.
Students, faculty, and staff shall be encouraged to bring their own reusable mugs, cups, bags, and drinking water bottles.
Departments shall work with Food Services and any outside food vendors and caterers to ensure that the Food and Food Waste policies in Section 3 are observed whenever food is provided for meetings, seminars, conferences, and other events.
Departments shall ensure that kiosk operators and food vendors under their supervision comply with the Food and Food Waste policies in Section 3.
Departments shall contact Buildings & Grounds for the pick-up of reusable or repairable assets.

Administrative and Support Service Units

All administrative and support service units shall include discussion of waste prevention and management policies on campus and implement those policies in their areas of responsibility.
1. Units shall work with Buildings & Grounds to ensure a sufficient number and ideal placement of bins, proper labelling and pictographs on bins, and timely collection.
2. Units shall educate all personnel on strict segregation and proper management of biodegradable, recyclable, special, and residual wastes.
3. Units shall monitor and ensure compliance with segregation and management policies.
Purchasing of products and procurement of services shall follow Green Procurement Policies in Section 2.
Administrative and support service personnel who bring packed lunches and eat inside offices shall be responsible for their food waste. Leftover foods should be brought home. Throwing leftover foods in trash bins not for biodegradable waste is strictly prohibited.
Administrative and support service personnel shall be encouraged to bring their own reusable mugs, cups, bags, and drinking water bottles.
Administrative and support service personnel shall work with Food Services and any outside food vendors and caterers to ensure that the Food and Food Waste policies in Section 3 are observed whenever food is provided for meetings, seminars, conferences, and other events.
Administrative and support service personnel shall ensure that kiosk operators and food vendors under their supervision comply with the Food and Food Waste policies in Section 3.

Student Affairs

General policies regarding waste prevention and management shall be incorporated in rules and regulations regarding the conduct of students and included in the Student Manual.
Waste management guidelines shall be presented to students during meetings, assemblies, or convocations. A reminder of the basic guidelines regarding waste segregation and no littering should be mentioned at the start of on-campus events including theater, music, and athletics.
Students shall be encouraged to purchase or share costs of buying products (such as soap, shampoo, food condiments, etc.) in large containers to eliminate sachets and minimize waste.
Students shall be requested to cooperate and support the Cafeteria, Buildings & Grounds, their dorms, academic departments, and other units of the university in implementing waste prevention and management policies.
Environmental preservation, sustainability, and natural resource conservation shall be promoted where possible in personal enhancement programs and seminars/workshops on leadership and human development.

Student Government

The Student Government shall work with Buildings & Grounds and other units to affix pictographs on bins and to display informational posters in order to facilitate segregation.
The Student Government shall conduct information, education and communication (IEC) campaigns to promote waste prevention and proper management.
1. The Student Government shall work with student organizations to ensure awareness of and compliance with the university’s general policies on waste prevention and management.
2. The Student Government in collaboration with selected departments will launch a contest on environmental messaging and environmental artwork, and a design contest for trash bins.
3. The Student Government shall promote Zero Waste through posters, sale of reusable bags, artwork, music, street theater, and other cultural forms.
The Student Government, in cooperation with faculty and staff, shall organize teams to monitor compliance with waste prevention and management policies, and to conduct educational campaigns in areas of poor compliance.
The Student Government shall work with the Administration to document compliance for the purpose of evaluating performance and working towards Zero Waste targets.
The Student Government shall work with food vendors, concessionaires, and booth operators to gradually adopt the Waste Policies Related to Events and Festivals in Section 4 and work towards making the Hibalag Festival a Zero Waste event.

Student Housing and Residences

Student Housing and Residences shall ensure that general policies on waste prevention and management are followed in dorms and other student residences.
Meetings of dormitory management and officers shall include discussion of waste prevention and management policies on campus and implement those policies in their areas of responsibility.
1. Student Housing and Residences shall work with Buildings & Grounds to ensure a sufficient number and ideal placement of bins, proper labelling and pictographs on bins, and timely collection.
2. Student Housing and Residences shall educate all residents on strict segregation and proper management of biodegradable, recyclable, special, and residual wastes.
3. Dormitory officers shall monitor and ensure compliance with segregation and management policies, as well as policies regarding food and food waste.
Student Housing and Residences shall encourage residents to purchase or share costs of buying products (such as soap, shampoo, food condiments, etc.) in large containers to eliminate sachets and minimize waste. Residents will be encouraged to use reusable cloth bags, such as those available from the Food Services Department, for shopping and laundry.

Food Services

The Food Services Department shall practice proper food storage and stock inventory including:
1. Making sure freezers and refrigerators are working at the right temperatures and food storage areas are clean and tidy
2. Using the First In, First Out (FIFO) rule when storing food and stocks and displaying food for sale
3. Keeping detailed lists of food in all storage areas and the “use-by/ best-before” dates to prevent foods from going to waste
4. Conducting an inventory frequently to compare purchase and quantity of waste.
The Food Services Department shall practice proper food preparation and portion control, including
1. Using exact amounts of ingredients in preparing food
2. Segregating kitchen waste properly
3. Being cautious in serving portions of food without affecting quality
4. Identifying leftovers that can be stored and recycled
5. Offering discount prices to dishes which cannot be recycled the following day.
The Food Services Department shall eliminate plastics and practice recycling, specifically
1. Eliminating plastic cups and straws
2. Minimizing or eliminating the use and purchase of food products in plastic packaging
3. Reusing or recycling plastic bottles, cans, cardboard boxes, wooden pallets, and paper material
4. Recycling food waste and using composted waste as organic fertilizer.
The Food Services Department shall follow the following purchasing guidelines:
1. Reducing packaging by procuring in bulk rather than in small, ready-to-use sachets
2. Reducing purchases of products with excessive packaging, and avoiding Styrofoam packaging all together
3. Using juice and water dispensers instead of plastic bottles for refreshments.
The Food Services Department shall follow the following general guidelines:
1. Purchase only the amount of material needed to save money at the same time lessen the need to discard unused materials
2. Reuse all possible items including looking into the possibility of selling items which cannot be reused.
3. Recycle all possible items including processing and transforming wastes into new marketable products.
The Food Services Department shall promote and sell reusable bags and aprons made from food sacks.
The Food Services Department shall adopt other practices as outlined in the Policies on Food and Food Waste in Section 3 above.
The Food Services Department shall promote more awareness through consumer education and conduct employee training on proper waste management practices.

College of Agriculture

The College shall assist Food Services and Buildings & Grounds in the management of biodegradable waste.
Biodegradable waste shall be processed using composting, vermi-composting, or biodigestion to generate organic compost, vermicast, or natural gas. Compost and vermicast can be used by the College, by other units, or sold as fertilizer. Biogas can be used by the College, by other units, or sold as cooking gas or gas for heating.
Teaching and demonstrating advanced biodegradation methods and designs shall be encouraged in collaboration with other departments.

Elementary and High School Departments

In addition to “No Littering,” messages on waste reduction and segregation shall be emphasized.
The topics of environmental protection including waste management shall be incorporated in the curricula or as subject matter for teaching and discussion.
Teachers and staff shall include discussion of waste prevention and management policies on campus and implement those policies in their areas of responsibility.
1. The Elementary and High School Departments shall work with Buildings & Grounds to ensure a sufficient number and ideal placement of bins, proper labelling and pictographs on bins, and timely collection.
2. The Elementary and High School Departments shall educate all teachers, staff, and students on strict segregation and proper management of biodegradable, recyclable, special, and residual wastes.
3. The Elementary and High School Departments shall work with parents on adopting the policies related to food and food waste.
4. The Elementary and High School Departments shall monitor and ensure compliance with segregation and management policies.
Purchasing of products and procurement of services shall follow Green Procurement Policies in Section 2.
Students, teachers, and staff shall be encouraged to bring their own reusable mugs, cups, bags, and drinking water bottles.

Information Dissemination

The Office of Information and Publications shall promote environmental protection, the conservation and enhancement of our natural resources, and sustainability through relevant articles and reflections.
Information regarding Silliman University’s environmental policies, guidelines, best practices, as well as Zero Waste targets and other environmental goals shall be disseminated to the Silliman community.
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Silliman University’s Implementing Rules and Regulations on the Anti-sexual Harassment Act of 1995

Sexual Harassment Policy

It is the policy of Silliman University to establish and maintain an environment in which the dignity and worth of all members of the institution are respected. The University affirms its commitment to provide a safe and comfortable learning and working environment for students, faculty and staff, free of sexual harassment and all forms of sexual intimidation and exploitation. Sexual harassment in any situation is reprehensible and will not be tolerated. It subverts the mission of the University and threatens the careers of students, faculty, and staff. Sexual harassment as defined herein constitutes grave misconduct, conduct prejudicial to the best interest of the service, or simple misconduct as the case may be, under the University Rules and Regulations. Individuals who violate this policy are subject to disciplinary action which includes dismissal, expulsion, or other appropriate sanctions.

Definition of Sexual Harassment

Administrators, faculty and staff members may be held liable for sexual harassment. Specifically, the act of sexual harassment is committed by an administrator, manager/director, supervisor, teacher, coach, trainer, or any other person who, having authority, influence or moral ascendancy over another in a work or training or education environment, demands, requests or otherwise requires any sexual favors from a subordinate or any student of the University. This is regardless of whether the demand, request or requirement for submission is accepted by the object of sexual harassment.

The sexual favor is made as condition in the hiring of said individual; or in granting said individual favorable compensation, terms, conditions, promotions or privileges, or the refusal to grant the sexual favor results in limiting, segregating or classifying the employee which in any way would discriminate, deprive or diminish employment opportunities or otherwise adversely affect said employee;
The above acts would impair the employee’s rights or privileges under existing labor laws, or
The above acts would result in an intimidating, hostile, or offensive environment for the employee.

In Education or Training Environment, Sexual Harassment Is Committed:

Against one who is under the care, custody, or supervision of the offender,
Against one whose education, training, apprenticeship, or tutorship is entrusted to the offender,
When the sexual favor is made a condition to the giving of a passing grade, the granting of honors and scholarships or the payment of a stipend, allowance or other benefits, privileges, or considerations; or
When the sexual advances result in intimidating an apprentice.

Any person who directs or induces another to commit any act of sexual harassment as herein defined, or who cooperates in the commission thereof by another without which it would have not been committed, shall also be held liable.

Examples of Sexual Harassment

The following are some examples of behavior that the courts have found to constitute either quid pro quo or hostile atmosphere sexual harassment. The list is not inclusive of all behaviors that may be considered acts of sexual harassment. Most sexual harassment may either take any or a combination of any two or all of the following forms:

VERBAL - Any continued or repeated abuse of a sexual nature despite victim’s

warning to the offender, including but not limited to:

sexual innuendos, comments and suggestive remarks about clothing, or a person’s body;
asking intimate questions on his/her sexual activities;
Touching oneself sexually or rating other students as to sexual activity in front of others;
spreading rumors about or rating other students as to sexual activity or performance;
suggestive or insulting sounds;
whistling in a suggestive manner,
staring or leering;
persistently telling smutty jokes (dirty jokes) to someone who has indicated he or she finds them offensive;
making obscene or offensive phone calls (text or voice)
sexual propositions, invitations, or other pressure for sex; and
implied or overt threats

PHYSICAL - unwelcome touch on the victim’s body that may include but not

limited to:

patting, pinching, feeling, or any other intentional inappropriate touching;
brushing against the body;
making obscene or offensive hand or body gestures;
attempted or actual kissing;
fondling; and
sexual intercourse.

WRITTEN OR VISUAL - continual use of the following objects or pictures

directed to a specific individual or when people cannot reasonably avoid seeing them when shown (list is not inclusive);

pictures of drawing of a sexual nature;
sexually derogatory pin-ups, posters, cartoons, magazines, or calendars;
messages, words, comments, rhymes, or other writing of a sexually derogatory or suggestive nature

Superior-Subordinate Relationship

Those who supervise or evaluate the work of others, both in academic and employment settings, must base their decisions or merits, and must deserve the trust of persons affected by these decisions. To be effective, they must be perceived to make their decision fairly and without favoritism. There are special risks in any sexual or romantic relationship between individuals in inherently unequal positions, such as teacher and student, supervisor and employee, or student resident and the individual who supervises the day-to-day living environment. Such relationships may have the effect of undermining the atmosphere of trust on which the educational process depends. Implicit in the idea of professionalism is the recognition by those in positions of authority that, in their relationship with students, there is always an element of power. It is incumbent upon those with authority not to abuse, or seem to abuse, the power with which they are entrusted.

Officers and other members of the teaching staff should be aware that any romantic involvement with their student under their direct supervision makes them liable for formal action against them even if the romantic involvement is initiated by the student. Even when both parties have consented to the development of such relationship, it is the officer or instructor who, by virtue of his/her special responsibility, will be held accountable for unprofessional conduct. Because graduate students or tutors may be less accustomed than faculty members to thinking of themselves as holding professional responsibilities, it would be wise for them to exercise personal care in their relationships with students whom they instruct or evaluate. In a personal relationship between an officer and a student for whom the officer has no current professional responsibility, the officer should exercise professional conduct and be sensitive to the constant possibility that he or she may unexpectedly be placed in a position of responsibility for the student’s instruction or evaluation. The University has no formal policy prohibiting consensual or sexual relationships among faculty, staff or students. However, relationships in which one party is in a position to review the work or influence the career of the other may provide grounds for complaint when such relationship gives undue access or advantage, restricts opportunities, or creates a hostile and unacceptable environment for others. Furthermore, circumstances may change, and conduct that was previously welcome may become unwelcome. Even when both parties have consented at the outset to a romantic involvement, this past consent does not remove grounds for a charge based upon subsequent unwelcome conduct. Thus, a faculty member who enters into a sexual relationship with a student (or a supervisor with an employee) must realize that, if a charge of sexual harassment is subsequently lodged or filed, it will be exceedingly difficult to prove immunity on grounds of mutual consent. These guidelines provide a variety of options, both formal and informal, for resolving sexual harassment complaints.

Definitions

As used in this policy, the following terms shall mean:

“Student” refers to one who is currently enrolled in the University.
“Faculty” or “faculty member” refers to one who teaches at Silliman University. This also includes librarians, guidance counselors, graduate students under Graduate Teaching Fellowship Program of the University and undergraduate students who have status as interns or student teachers.
“Staff” refers to a non-teaching employee of Silliman University.

With the duly constituted Committee on Decorum and Investigation of cases of sexual harassment, students, administrators, faculty and staff members are encouraged to discuss freely any problem related to cases constituting sexual harassment. The University Committee on Decorum shall designate employees and students who shall act as advocates for the complainants.

The composition of the University Committee on Decorum and Investigation is as follows:

Administration Representative from the Academic Units
Administration Representative from the General Staff
SUFA Representative
SUSA Representative
SG Representative

The University Committee on Decorum and Investigation shall be responsible in implementing the disciplinary action that its members have imposed upon the respondent, except for termination.

Investigation Procedures

Informal Procedure Investigation of the reported act of sexual harassment shall be facilitated by the chosen advocate of the complainant with the immediate head of the alleged harasser. The latter shall convene both the complainant and the respondent for a conference, the purpose of which is to clarify the commission of the offensive act of the respondent as perceived by the complainant. Except in cases where the respondent is accused of giving favor to student/subordinate in exchange of sexual favor such as grades or lighter academic/work requirement or accused of committing an act that engages sexual intercourse, sexual foreplay, rape and any sexual attack regardless of the place where the incident occurred, the conference shall be used as a venue in conciliating both parties after the respondent has been made aware of his/her unwanted act and has also been warned to refrain from committing the same act in the future. The warning has to be made in writing; copy furnished the HRD Office which shall keep the document in the 201 file of the respondent.
Formal Procedure Should the complainant file a formal charge against the respondent, a subscribed sworn complaint is required stating among others the following:
1. the full name and address of the complainant
2. the full name and address of the respondent
3. a specification of the charge or charges
4. a brief statement of the relevant and material facts

The complainant shall file the written complaint with the office of the respondent’s immediate superior with the assistance of his/her chosen advocate within one (1) year from which the act of harassment was committed. The concerned officer shall, upon receipt of the complaint, inform the respondent of the complaint and shall require the latter to submit a written explanation within 72 hours upon the respondent’s receipt thereof.

Where the complaint is not under oath, the complainant shall be summoned by the committee to swear to the truth of the allegations of the complaint. In support of the complaint, the complainant may submit any evidence she or he has, including affidavits of witnesses, if any, together with the complaint. The investigation shall be conducted by the Adjudication Committee that will be composed of the following:

Union representative to be appointed by the Union President (*SUFA representative if the respondent is a faculty member *SUSA representative if the respondent is a staff member)
Administration representative to be appointed by the President
Representative chosen by both Union and Administration

Functions of the Adjudication Committee

The Adjudication Committee
1. Shall notify the Committee on Decorum regarding the complaint once the investigation has commenced;
2. Shall determine the validity of the complaint based on the merits of the documents received from both parties and also based on the information gathered pertinent thereto;
3. Shall recommend to the University President the preventive suspension of the respondent when there is prima facie evidence against the latter;
4. Shall determine the appropriate sanction that will be meted out to the respondent in accordance with the penalties set in these guidelines;
5. Shall have jurisdiction and decide on cases involving simpler or disgraceful misconduct. A withdrawal of the complaint made or filed at any stage of the proceedings shall not preclude the Committee from proceeding with the investigation of the case. In instances where the Adjudication Committee finds the complaint not valid, the respondent shall be exonerated. Consequently, both the complainant and respondent shall be notified by the Committee regarding termination of the complaint.

Manner of Answering Complaint

The written, signed, and sworn reply of the respondent shall contain a specific admission or denial of the charge or charges and a statement of the relevant facts constituting his/her defense.

In support of the answer, the respondent shall submit any evidence he or she has, including affidavits of witnesses, if any, together with the answer. Unless otherwise directed by the Committee, failure of the respondent to file an answer or to appear in the investigation shall be construed as a waiver to present

Hearing of the Case

After all the pleadings have been submitted, the Adjudication Committee shall conduct a hearing not earlier than five (5) days nor later than ten (10) days from the date of receipt of the respondent’s answer or complainant’s reply if any, and shall terminate such hearing within thirty (30) days from the filing of the charges.

The Adjudication Committee shall prepare a report within (15) days after the conclusion of the investigation or hearing and shall submit the report and its recommendations to the University Committee on Decorum and Investigation. Should the decision not be acceptable to either party, an appeal can be submitted to the University Committee on Decorum and Investigation who shall review the merits of the case and the soundness of the decision of the Adjudication Committee. The appeal shall be submitted within 5 days upon the issuance of the decision.

Preventive Suspension

The president may suspend any subordinate officer or employee for not more than ninety (90) days pending an investigation, if the charge is for grave misconduct and if the presence of the respondent poses a threat to the life or property of the latter and of the University.

If the case against the officer or employee under preventive suspension is not finally decided within a period of ninety (90) days after date of suspension, respondent shall be automatically reinstated in the service; provided that the delay in the disposition of the case is not due to the fault, negligence, or petition of the respondent.

Penalties

Sexual harassment constitutes a ground for administrative disciplinary action under the offense of simple misconduct, disgraceful, and immoral conduct, conduct prejudicial to the best interest of the service, or grave misconduct.

The following penalties shall be meted out to the person who is guilty of the charge on sexual harassment, as each case may warrant:

Simple Misconduct – After the person has been warned at least three (3) times for committing minor offenses, the following penalties shall be imposed:
1. 1st offense – suspension for one (1) month
2. 2nd offense – dismissal
3. 3rd offense – dismissal
Conduct prejudicial to the best interest of the service or disgraceful and immoral conduct – the person gives favor as well as grades and lighter academic/work requirement to student/subordinate in exchange for sexual favor.
1. 1st offense – suspension for 6 months to 1 year
2. 2nd offense – dismissal
Grave Misconduct – commission of an act that engages in sexual intercourse, sexual foreplay, rape, sexual attack regardless of the place where the incident occurred.
1. 1st offense – 1 year suspension or dismissal Other than the imposition of appropriate penalty as defined above, the offender shall be required by the University Committee on Decorum and Investigation to submit a written apology to the aggrieved party after the decision has been rendered to declare the respondent guilty of the offense charged against him/her. In the case of suspension, subject personnel shall be required to undergo counseling and treatment during suspension period. Should the aggrieved party suffer due to the harassment, the offender shall be responsible for the restitution of said damages as determined by the University Committee on Decorum and Investigation.