Student Manual

Student Services

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The University, through the Office of Student Services, exercises general supervision over all student activities outside the instructional and academic areas to ensure that students undergo a holistic college experience that facilitates the attainment of their full potential.

Students are encouraged to participate in various activities that provide opportunities for spiritual, cultural, athletic, and social growth. The activities are carefully selected and scheduled to provide adequate time for study in order to ensure good academic performance. Furthermore, students are urged to take active interests and involvement in university and community affairs, particularly, participation in the various committees and divisions created by the University for such purpose.

Student Welfare Services

Guidance and Counseling Services

The guidance and counseling program at Silliman University complements the instructional program and is geared towards fulfilling the academic, psychosocial or personal needs of students. This unit of the OSS adopts the centralized set-up but a counselor is assigned and holds office in each of the University’s academic unit. The GTD Head who holds office at the Guidance Center coordinates and supervises all activities.

Counselling

Considered the heart of the guidance program, individual and group counselling sessions are conducted to assist individuals arrive at self-understanding, make informed decisions and achieve wholesome adjustment.

Testing

Administered to either individuals or groups, psychological tests allow objective and realistic view of individuals. The following types of standardized instruments are available:

1. General Intelligence or Scholastic Tests
2. Aptitude Tests
3. Personality Tests

Individual Inventory

Record of all pertinent information about students is kept in a cumulative folder. It is intended to enhance the understanding of individual students and to improve the quality of decisions made by parents, teachers, counselors and administrators.

Information

Every type of information students need in evaluating their environmental opportunities are provided. Information may be occupational, educational, or personal-social in nature.

Research and Evaluation

The guidance team conducts systematic evaluations of guidance activities. The findings are used to improve and upgrade guidance services.

Special Programs

1. Personality Enhancement Program (PEP) PEP is a unified college program designed for all freshmen. It conducts various activities to help students adapt more easily to college life and their new environment. PEP also makes use of inter-circle activities that allow interaction among students from other circles/groups.
2. Human Resource Training The Guidance Team offers HRTs in such areas as human relationship skills, values, leadership, career development, conflict resolution as well as various human intervention strategies, academic-related training/ seminars, enrichment training, and the like.
3. Peer Outreach Program In order to harness the tendency of people to talk about private and/ or personal concerns with peers and friends, corps of individuals who are willing to help their peers are organized and trained to equip them with competencies needed to effectively assist others.
4. Job Basic Entry Skills Seminar (JBESS) Graduating students undergo a whole day activity and college-based follow up activities to learn competencies needed as they prepare for the world of work. Occupational opportunities are provided as well.

Academic Probation Program

Probationary students are followed up and assisted in identifying factors that cause poor academic performance. They are also helped to develop attitudes and skills needed to cope with academic requirements. Tutors or mentors are provided when needed.

Other Services

1. Community Outreach Counselors establish linkages with government, non-government organizations and socio-civic clubs to render relevant services.
2. Consultation and Referral Parents, faculty, staff and other professionals may confer with counselors on issues affecting mental health of students and other individuals. Counselors confer as well with other professionals to facilitate the assistance needed by students.

Health Services

Hospital Plan

A bonafide student of the University automatically becomes a member of the Hospital Plan. Benefits and privileges under the Hospital Plan are administered by the University. Medical needs of students are served by the Silliman University Medical Center Foundation Incorporated (SUMCFI), a major hospital located on campus. Benefits under the Hospital Plan are valid only when rendered at the SUMC. To avail of the Hospital Plan benefits, a student must present a validated student identification card to the SUMC.

The benefits under the Hospital Plan are as follows:

1. Free annual physical examination (salaried doctor’s services only)
2. Free hospital ward accommodation for a period of 30 days
3. Medical and surgical professional services including consultations (salaried doctor’s services only) Out-Patient= 100% discount on consultation (salaried doctor) In-Patient= 50% discount on professional medical services (salaried doctor)
4. Free minor dispensary treatments (except supplies)
5. Fifty percent (50%) discount for x-ray, laboratory services, dental treatment: (except CT Scan, Endoscopy/ Colonoscopy, and its supplies)

Exclusions under the Hospital Plan are as follows:

1. Minor and major charges.
2. Dispensary consultations outside of office hours, except in cases of emergency.
3. Accommodation for private rooms except when a member of the plan pays for the difference between the private rooms and the allowable accommodation.
4. Psychiatric illness, cosmetic surgery or treatment, optometric services.
5. Normal obstetrical deliveries.
6. Medicines and supplies.
7. Medico-legal cases.
8. Suicide or intentionally self-inflicted injuries.
9. Hospital confinement for executive check-up, drug addiction or alcoholism and sexually transmitted diseases. For those covered by PhilHealth, benefits will be applied first and exhausted before the Hospital Plan benefits are applied.

Silliman University Clinic

Guidelines regarding consultation procedures of the following:

Enrollment for New, Returning, Transferee and Continuing Students

1. New, Returning and Transferee. At the start of the school year, all new, returning and transferred students will be required to have Chest x-ray, Complete Blood Count and Urinalysis, a completely filled-in Physical Examination Form, a Medical Certificate from any physician and Dental Certificate. An additional ECG-12 leads will be required for all 40-y.o. incoming student.
2. Continuing Student. All continuing students will be required to have an updated Chest-x-ray at the start of the new school year.

Additional requirement for students enrolling in the following medical courses:

1. Bachelor of Science in Physical Therapy. Hepatitis A Virus Antibody lgM Test, Hepatitis Surface B Antibody Test, and Hepatitis B Surface Antigen Test
2. Bachelor of Science in Medical Technology. Ishihara Test, Hepatitis B Surface Antigen Test, Hepatitis B Surface Antibody Test.
3. Bachelor of Science in Nursing. Hepatitis B Surface Antibody and Hepatitis B Surface Antigen Test (can be done anytime within the First Semester)

See Enrollment Flow Chart

3. Student Visa. Students applying for student visa must prepare the following laboratory and diagnostic results before going to DFA. Complete Blood Count (CBC), Urinalysis, Stool Exam, Serologic Test for Syphilis (VDRL), Malarial Smear and Chest X-ray.
4. Leave of Absence. Student requesting for medical certificate for Leave of Absence must present Medical Certificate from his/her Attending Physician indicating the actual diagnosis, medicines, interventions taken.
5. Field trips. Medical Certificate for field trips within and outside the province of Negros Oriental, must present latest CBC and Urinalysis prior to the consultation.
6. Athletes. Only athletes representing the University for official CHED/ DepEd sports activity will be attended to at the clinic. Students participating on personal events not sponsored by the school will be advised to seek their personal, private physician for medical certificate.
7. ROTC and Adapted P.E. Students applying for HQ Department, LTS, CWTS, and adapted physical education must comply with the following requirements (see attached table) and are still subject for screening and interview by the university physician for approval.

Guidelines for ROTC Exemption and Adapted Physical Examinaton (P.E.)

Other diseases will be entertained if with proper papers - Allergic Rhinitis* Hyperventilation Syndrome

• There will be NO interview for ROTC- HQPD and/or ADAPTED P.E. REQUEST unless the following requirements are met.
• The medical certificate will be released after the verification of your disease.

PLEASE BE GUIDED ACCORDINGLY. THANK YOU!

SU Clinic Community Quarantine Measures Clinic Hours: Monday – Friday - 9:00 AM – 4:00 PM

1. Please present any identification card upon consultation.
2. Whenever possible, call in advance Telephone No.: 422-6002 loc 562
3. No Mask, No Entry
   • If using surgical mask, colored side facing outside
   • It should cover your mouth, nose and chin
   • Pinch the metal edge of the mask so that it presses gently on your nose bridge
   • Remove a used mask holding only the ear loops
   • To be effective, change your masks regularly or if soiled or wet
   • Wash your hands with soap and water after disposing the soiled mask properly into a bin
4. Patients will be required the SU COVID-19 Screening and Triage Tool.
5. No Touch Policy
   • Please avoid touching the door knob, knock first.
   • Push the door to open when called inside.
   • Please bring your ball pen.
   • Sanitize your hand with 70% alcohol.
6. Observe Social Distancing
   • Please occupy one seat apart or, stand one (1) meter apart
   • Only one (1) patient is allowed inside (if needed)
   • Only one (1) patient companion is allowed
7. Temperature Monitoring If possible, take temperature ahead or ask from the Triage Team for your temperature.
8. Observe proper cough and sneezing etiquette
   • Use tissue or cloth to cover nose and mouth when coughing or sneezing
   • Use surgical mask if patient is unable to cover own cough, or patient is moving through facility
   • If no physical barrier available, cover mouth and nose with bend of the elbow #StayHome #StaySafe A friendly reminder from your SU Clinic Family

Food Services

Aside from the main University Cafeteria, dining services are available at some dormitories, such as Edith Carson Hall, Doltz Hall, Larena Hall, Woodard Hall, Honors Dorm and Pulido Pad. These dining halls are under the supervision of the University Food Services. Questions, comments, or suggestions concerning food services may be brought to the attention of the Cafeteria Manager.

Student Housing and Residence Life Services

Going away to college can mean major lifestyle changes for students who are living away from home for the first time. Dormitory living can make the transition easier, combining the opportunity for freedom and fun with reassuring comfort and security.

Residence life at Silliman University provides a balance between the educational and social needs of students, such as lectures and discussions, athletics, spiritual, social and cultural programs, and other experiences. Silliman University operates regular and cooperative dormitories. These dormitories provide comfortable living conditions for approximately 800 students.

Vision

We envision a student campus housing that is safe, adequate, clean and responsive to the arising challenges and growing needs of student-residents for holistic integration into the Silliman community.

Mission

We strive to complement the university’s goal for Christian quality education through a wholesome, safe and conducive living condition for the student-residents’ total development manifested by desirable life skills and healthy lifestyles.

Objectives of Silliman University Dormitories

• To provide living conditions with facilities that is adequate, clean, healthful and comfortable at reasonable cost.
• To help student-residents learn useful and desirable lifestyle and study habits.
• To establish and develop human relations skills through respect for one another, cooperation, friendship and courtesy.
• To guide student-residents and to develop in them an intelligent attitude toward recreation and use of leisure time; to recognize leisure time as an opportunity to expand one’s experience.
• To train student-residents in self-management skills and democratic living through various organizations and worthwhile community activities that will ultimately contribute to the good of the society in general.
• To offer opportunities for spiritual growth and training of Christian character and the counseling program.
• To encourage student-residents to accept increasing responsibility for their own lives and the full consequences of their decisions and actions.
• To assist the university in the development of a well-rounded personality for the individual student-resident-citizen who is being prepared to take their place as individuals and as members of their social group in a democracy.

Types of Dormitories

Regular Dormitories

There are ten regular dormitories on campus. Six of these dormitories are directly supervised by dormitory managers who are also full time staff of the university. Four regular dormitories with lesser capacity are managed by dormitory advisers. The regular dormitories are the following:

1. Women
   • Channon Hall
   • Edith Carson Hall
   • Larena Hall
   • Woodward Hall

Men

• Vernon Hall
• Doltz Hall

1. Coed
   • Woodward Apartment

• Pulido Pad
• Rolando V. Del Carmen Honor Hall

2. Transient Dormitory

A dormitory that accommodates foreign and local students on temporary accommodation/short-term special courses as well as alumni, friends and parents. No dining service. The transient dormitories are the following:

1. Occidental Hall
2. Davao Home

3. Cooperative Dormitories

The following are the cooperative dormitories on the main campus:

Women

• Azucena Cottage
• Sampaguita Cottage

1. Men
   • Ipil Cottage
   • Molave Cottage
   • Narra Cottage

There are two cooperative dormitories for women and three for men. These dormitories are designed to accommodate freshmen students. Each room accommodates six (6) residents. Two of them are big sisters (Big Sis) or big brothers (Big Brod). The Big Sisters (Big Sis) or Big Brothers (Big Brod) in every room carry an important role and great responsibility to her/his small sisters or brothers. He/she is a resident worthy of respect and a good example – God-fearing, disciplinarian, and a good listener. Simply put, a Big Sis or Big Brod provides a role model to her small sisters or brothers. Cooperative dormitories are managed by Dormitory Managers/ Advisers who are either full-time staff, faculty or staff or selected graduate students. The residents undertake some housekeeping tasks and assist in the meal planning and preparation of the food with the supervision of the Dormitory Adviser. Every resident is required to pay two months’ advance for their fixed board upon acceptance of his/her dormitory application. This will cover the first month and the last month within the semester. Succeeding payment schedule is posted to guide students and parents in settling their accounts. Unlike the regular dormitories, cooperative dormitories have their respective cook who make marketing for food preparation every day. It means that the marketing needs of the dormitory cook is dependent on the timely payments made by the residents to the Business and Finance from where the Dormitory Adviser requests for cash advances for the daily marketing expenses.

At the start of the school year, the Dormitory Adviser prepares the projected revenue and expenses. This shall be presented to the residents so they will be aware of where their money is going. At the end of every semester, the Dormitory Adviser will present the financial statement to the residents. A copy of which shall be posted at the conspicuous area within the dormitory.

Dormitory Officers

Each dormitory is encouraged to elect officers in order to plan, deliberate, decide and effect activities to enrich living experiences. The governing body for each dorm varies, but generally consists of a president, vice president, secretary, treasurer, chairpersons on religious, social, and sports, etc. Dormitory meetings, scheduled regularly throughout the school year, give residents a chance to become acquainted with one another, plan activities, discuss problems, and become acquainted with dormitory and campus activities.

A Dormitory Residents’ Council (DRC) is organized as the council of officers for all dormitory residents. They elect their set of officers and make plans and programs as well. Plans and programs shall be coordinated with the programs of the Dormitory Management Council (DMC). All inquiries regarding dormitory services should be addressed to the Student Housing and Residence Division, Office of Student Services, at the Second Floor, Oriental Hall.

Dormitory Big Brods and Big Sis Program

The dormitory management selects upper class residents, based on their performance, to guide the freshmen and new students-residents in their adjustment to dormitory and University life during their first year in the University. These upper class residents are selected for their leadership experience, training, scholarship and the desire to help students. They act as liaison between freshmen and the dormitory management and to the University in general. These upper class residents assist and work closely with the dormitory management in promoting pleasant living-learning atmosphere in the dormitory.

Dormitory Management Council (DMC)

The Dormitory Management Council (DMC) is composed of the Dormitory Managers and Dormitory Advisers and the Head of the Student Housing and Residence Division (SHRD). The Dean of Students sits as an ex-officio member of the Council.

The Council elects its own officers every start of the school year and decides on the frequency and place of its meetings. Among its functions are to define & review the policies and programs of student dormitory governments; review, appraise and advise on the implementation of dormitory rules and regulations; and interpret university regulations concerning dormitories. The Council coordinates its programs and activities and promotes cooperation and understanding between the management and residents of all dormitories.

Admission Policies

All High School and College Freshmen and sophomore (undergraduate) students who are not from the city are given priority in residence halls and cottages. Limited accommodation slots are available for college juniors and seniors. Admission, which is based primarily on good behavior, needs the final approval by the SHRD Head. Reservation for vacancies must be made prior to enrollment. All dormitory space reservation/application must be coursed through the Student Housing and Residence Division (SHRD) office.

1. New Applicants

New applicants must do the following:

1. Submit a duly accomplished Application for Dormitory Admission and Agreement form to the SHRD;
2. Be personally interviewed by the SHRD Head or his/her representative;
3. Observe the schedule of payments for board & lodging, and maintenance fee.

1. Present the official receipt of payment together with the “print out” marked officially enrolled then secure Dormitory Assignment Slip (DAS) from SHRD. A surcharge shall be imposed for non-submission of DAS after the prescribed date.
2. Php 1,000.00 – 15th day after the 1st day of classes
3. The parents/guardian or resident himself/herself must visit or contact the SHRD office, after they made the payment, to confirm their reservation.
4. The initial down payment of 25% including surety deposit shall be forfeited to the dormitory in case of failure to arrive or withdrawal from the dormitory at the start of classes.
5. Submit the accomplished parent-guardian form and the DAS to the Dormitory Manager/Adviser for room assignment.

NOTE: For room assignment, residents are encouraged to see or call the dormitory adviser on or before the start of classes.

2. Continuing Applicants

1. Any interested and qualified resident must submit a Renewal/ Clearance Form to the Dormitory Manager/Adviser before the end of every semester. A qualified resident is one endorsed by the Dormitory Manager/Adviser based on the assessment of dormitory performance.

1. The Application for Renewal shall be endorsed by the respective Dormitory Managers/Advisers to the SHRD Head for appropriate action.
2. Residents who are renewed shall pay the required 25% for lodging and 25% for board, or two months’ payment for food (for cooperative dormitories), at the Business and Finance Office.
3. Residents who are endorsed but are not yet fully paid of their accounts shall be considered on the waiting list for a certain period only.
4. Keep the official receipt of payment for verification purposes at the SHRD Office. Present the “print-out” marked officially enrolled and secure the DAS from the SHRD Office.
5. Submit a DAS to the dormitory adviser for room assignment. A fine is imposed for non-submission of DAS after the prescribed date.
6. A resident who wishes to transfer to another dormitory must submit a written request with notation/recommendation of the Dormitory Manager/Adviser of the dormitory last resided. Said application must be decided in a DMC meeting called for that purpose. The concerned resident must personally verify with the SHRD on the decision reached by the DMC regarding the said application.

Lodging/Fixed Board Policy

1. Lodging

1. Dormitory space application shall be acted upon only after the payment of the required dormitory down payment and a non-refundable/non-transferable dormitory application fee of P200.00 and a refundable surety deposit of P1, 000.00.
2. A resident is required to pay 25% down payment for lodging and 2 months for fixed board. The same is required for a continuing resident.
3. Lodging payment should be within the schedule of payments as determined by term.
   • If a student leaves the dorm before the first fifteen (15) days of classes, 25% of the semester lodging cost shall be charged.
   • If a student leaves the dorm after the 15th day of classes, the latter shall be charged for the entire semester lodging cost.
   • If a student moves in the dorm at the middle of the semester and withdraws, the counting of the first fifteen (15) days will start on the day he/she moves in the dorm.
   • During summer school, 50% of the payments will be charged for withdrawal within the first three days of classes; 100% of the payment shall be charged after this period.
   • In cases of payment refund, only residents who withdraw from the dormitory upon recommendation/endorsement of the Dormitory Management and other reasons approved by the VPAA, will be granted refund.
   • The Office of Student Services shall not endorse the University Clearance Form of the student if the charges are not fully paid.

2. Fixed Board

1. Fixed board is required to all dormitory residents, except at Pulido Hall, Woodward Apartment or a dormitory(ies) designated as such.
2. All residents shall eat their meals in their respective dining halls.
3. Residents should provide their own utensils such as spoons, forks, plates, etc.
4. Meal Schedule for cooperative dormitories depends upon the convenience or agreement of the residents.
5. For regular dormitories meal schedule are as follows or as agreed with the University Food Services:
   • Breakfast 6:15 am – 7:45 am
   • Lunch 11:00 am – 12:30 pm
   • Supper 5:30 pm – 7:00 pm
6. Appropriate attire during mealtime is expected and proper decorum shall be observed.
7. Observe table manners and courtesy towards kitchen staff.
8. Payment for meals shall be made directly at the Business and Finance (B&F) Office. The receipt must be kept and ready to be presented in case of clarification.
9. Food payment refunds are not allowed for students going home on weekends.
10. Refund for food paymernt may be allowed when a student shall be out of the dormitory for a period of at least five (5) consecutive days for any of the following reasons:
    • Field trips and other university related activities
      • Illness that may require confinement at home or in a hospital.
      • Emergency family concerns such a death of an immediate family member. A written certification by the Dormitory Manager/ Adviser is required and arrangement with the University Food Services should be made in advance if possible. In case of emergency, the Food Supervisor should be informed immediately.

Rules and Regulations

All residents are expected at all times and in all occasions to conduct themselves in a proper and irreproachable manner in accordance with the high moral, ethical and Christian standards of the University.

1. General Statement

If a resident manifests a persistent lack of interest in his/her study or

by repeated failures, wastes of his/her own time and that of instructors, or if in the judgment of the university authorities, a student, by his/ her general conduct brings discredit upon the university rules and regulations, the administration reserves the right to dismiss said student (without stating the specific cause) or expel him/her, or take such other disciplinary measures as, in its judgment, the circumstances warrant.

Utmost effort will be exerted to challenge and stimulate the student to honest, conscientious effort, but the university may judiciously defer to undertake the problems of disciplining students who are not in sympathy with its purpose.

2. General Provisions

1. Academic excellence must at all times be the paramount consideration of all residents.
2. Submission of Dormitory Assignment Slip (DAS) to the Dormitory Management makes a student a bona fide resident.
3. Observance of dormitory rules and regulations is mandatory to all residents specifically the prohibitions on the following: smoking in all forms, drinking of alcoholic beverages, illegal drugs, pornography, firearms, deadly weapons, gambling, immorality, fistfight, etc.
4. Waiver (with original signature of parents) is required to leave the dormitory for non- University sanctioned activity and should be presented and received officially by the SHRD Office two (2) days before leaving the dormitory. A permit for school-sanctioned activity from the Student Organization and Activities Division (SOAD) shall be presented to the dormitory management together with the leave permit before leaving the dormitory to its intended activity.

1. Payment of board and lodging should be within the schedule of payments by term.
2. Cooperative dormitories are exclusive for incoming freshmen residents. Only those who are chosen as big sisters (big sis) or big brother (big brod) are allowed to continue to stay in a cooperative dormitory. A maximum of 2 big sis or big brod per room shall be allowed.
3. Continuing students who have complied with all residency renewal requirements are allowed to move into the dormitory few days before the start of classes every term with prior arrangement with the dormitory management and SHRD.
4. Students must leave the dormitory at the end of every term. If a student has to stay in the dormitory after the term, a written request by the student duly approved by the Head of the Student Housing and Residence Division is required. An additional transient fee shall be charged to the resident.
5. Any locker used by a dormitory resident must be vacated and cleaned before the termination of his/her stay/term. Failure to do so shall subject him/her to be charged the regular term rate, provided that at any time, the Dormitory Manager/Adviser may decide to forcibly remove, destroy, or otherwise dispose of such personal items it the resident fails to remove them within reasonable time despite notice and their continued presence would be prejudicial to the safety or convenience of other residents, the dormitory building itself, and/or its surrounds.
6. Students may be allowed to leave their things in the dormitory for a fee at a designated area only, if there is an available space for that purpose. Any losses shall not be charged against Silliman University or the dormitory management.
7. Recommendation from the Dormitory Manager/Adviser is required for an application of dormitory space for continuing residents.
8. Electrical appliances of residents shall be charged accordingly. Rates shall be determined by the Business & Finance Office thru the Buildings & Grounds Office.
9. During school days, all dormitories officially open at 5A.M and closes at curfew. During non-school days (eg. Semestral break, Christmas break, summer vacation) all dormitories are officially closed.
10. All articles not kept in their designated places may be “ bingconged ”.
    • bingcong – confiscation of things not in their proper places to be redeemed at a price in agreement with resident officers and the Adviser.
11. Residents are urged to settle their misunderstanding amicably and to refrain from fist-fighting or violence.
12. Residents should be responsible for their own possessions. All valuables must be kept in a properly secured cabinet/locker. Residents are advised to deposit their money in the banks or an ATM card is preferred. The dormitory management is not liable for any loss of residents’ belongings.
13. Dormitory residents are prohibited from bringing animals into dormitory premises, unless said animals are required for a legitimate academic course or an authorized extra-curricular activity, provided that in any instance, the dormitory management and SHRD Office permission had been acquired.
14. Any resident dishonorably removed from a dormitory will not be allowed to transfer to another dormitory. Any resident who had to leave a dormitory for other reasons and then decides to return will need deliberation by the Dormitory Management Council.
15. Since dormitory residents are already living on campus, they shall be disqualified from applying for parking privileges inside the campus, provided that they may be allowed to park their vehicles, if any, for an agreed time and day and if there are available parking space.
16. In accordance with pertinent laws and jurisprudence, the University in exercising its custodial responsibility through the dormitory management, reserves the right to conduct random and suspicion-less drug testing on dormitory residents. In the conduct of these drug tests, the dormitory management shall respect the right to privacy of the residents.

Student Scholarship and Aid Division (Ssad)

The University awards different scholarships, grants and other types of assistance to deserving students based on merit and/or need.

University Scholarships

Academic Honor Award

Academic Honor Awards are available to all promising students from Junior High School to college with high academic achievement.

Grants-in-aid

An aid is a form of financial assistance given to qualified students to help meet their financial requirements in the University. These are given to students who have been in Silliman for at least a semester. Consideration is given to students with a QPA of at least “2.0” or better, and who have made reasonable efforts to meet their financial needs through self-support. These are:

1. Aid to Athletes
2. Aid to Dance Troupe Members
3. Aid to Band Members
4. Aid to Campus Choristers Members
5. Aid to Children of UCCP Ministers For children of practicing pastors in a local UCCP church. Recipients receive Php10, 000.00 per semester credited towards the tuition. They are required to render at least 2 hours of volunteer work per week at the Silliman University Church, Chaplaincy Center or at a local UCCP church. A TQPA of not less than “2.5”, with no grade of “F” in any subject, is required to qualify (for the grant.)
6. Aid to Children of AFP Personnel and Veterans (PD 577)

Portal Scholarship

The Portal Scholarship is a tuition and work grant that assures graduation to students who maintain high academic standing. Recipients are incoming first year students belonging to the top 5 of their graduating class. It provides a tuition discount of 75%. Recipients are required to serve a minimum of 10 hours per week as a student assistant to supplement the assistance from the University. In addition to the grant, recipients are given priority in accommodation in the Cooperative Dorms, should the need arise, to help them maintain affordable living standards until they finish their degree. To qualify or the grant in the succeeding semesters, the student must maintain a TQPA of “2.75”. Recipients are enrolled in priority courses determined by the Scholarships and Aid Committee, excluded from this scholarship are students enrolled in Physical Therapy, Medical Technology, Nursing and Accountancy.

Expanded Work Student Grant

The Expanded Work Study Grant allows recipients to work their way through College following a six-year work study program. This enables the recipients to work hours a day towards the payment of their tuition, alongside a scholarship awarded by the University.

Fixed Grants

The Fixed Grant is for continuing students enrolled in any of the courses in the University. The award is based on the justification for request (financial) and the availability of un-programmed grants-in-aid fund. A Php10,000.00 per semester aid is credited toward the tuition fees of the recipients. Recipients of the fixed grant must render 100 work hours per semester and must have a minimum of TQPA of “2.5” with no grade below “2.0”, “F”, “W”’ or “INC”.

Foreign Student Exchange Program

The Foreign Student Exchange Program provides an opportunity for students to spend a maximum of one (1) year at a partner university abroad for related learning and cultural immersion.

Special Scholarships

1. Designated Scholarships These are scholarships that carry the name of the donors or individuals in whose honor the scholarships were named, and are awarded according to the stipulations agreed upon any the donor/s and the University.
2. Undesignated Scholarships These are scholarships that carry the name of the donors or individuals in whose honor the scholarships were named but are open to all students enrolled in any course in the University.

Work Grants

Qualified students who have the desire to maximize their productivity during their vacant periods within the campus are allowed to assist in various University offices and units, upon issuance of a work grant permit from the SSAD office. Wages from these work assignments are applied to their school accounts either during the current or next school term. Student assistants are eligible to work for a maximum of four (4) hours a day, provided they carry a minimum load of 15 units and maintain a QPA of at least 2.0. Students may withdraw excess wages after full payment of tuition and fees. Work grants are renewable every semester, including summer. A student assistant is an automatic member of the SU Student Assistants Association (SUSAA).

General Requirements, Policies and Guidelines of University Scholarships and Grants

As a general rule, scholarships are awarded to students who meet minimum criteria set by the University through the Scholarships Committee.

General Statements

1. A scholarship is a privilege and not a right. It carries with it certain responsibilities and dutieds.
2. Students applying for scholarships should not make applications for a particular or designated specific scholarship.
3. No student should come to Silliman University with the expectation of enjoying a scholarship, a work grant, or any financial assistance from the university unless s/he has been formally accepted and has received official notification of the award.
4. Awards are made only to full-time students (minimum load of 15 units) with demonstrated need and academic merit.
5. Scholarships are subject to availability of funds, thus, every year the university determines the number of scholarships and aid that it will make available to incoming freshmen and continuing scholars.
6. To maximize financial assistance to as many respondents as possible, awarding of a scholarship will be limited to one family member only, unless otherwise stipulated by the donor/s.
7. University scholars are chosen according to rank and the number of scholarships available for the year.
8. The education of the student is not the sole responsibility of the school. The student and his/her family are also expected to contribute (e.g. through earnings, assets, savings and even borrowing against future earnings) to the education costs incurred during the student’s study here in Silliman.

General Guidelines

1. Students who wish to apply for a scholarship grant must comply with the minimum requirements on the set deadline.
2. Continuing scholars need to re-apply during the prescribed period. Non-compliance means automatic dropping from the Roster of Scholars.
3. Once the Roster of Scholars is drawn up, late applicants who fulfill the minimum conditions shall no longer be considered.
4. Successful candidates are required to sign the Scholarship Agreement indicating their acceptance of the terms and conditions of the scholarship.
5. Transferees can apply for a scholarship provided they come from accredited schools (PAASCU, PACUCOA, ACSU-ACI, PASUC, etc.).
6. Continuing students applying for special scholarships and grants-in-aid with the exception of the Service Scholarships (Aid to Athletes, Band, Campus Choristers and Dance Troupe) must have demonstrated an earnest effort by being self-sufficient in addressing one’s educational need.
7. All incomplete grades must be completed on or before the following semester’s Midterm Week before any financial assistance can be considered.
8. All applications must be submitted on or before the designated deadline set by the SSAD office.
9. Recipients must maintain the stipulated TQPA of the scholarship grant and must not have a grade below 2.0, F, W, or NG in any subject enrolled in the semester.
10. No two or more Comprehensive and Substantial Scholarships are awarded except for Partial Scholarships and Service Scholarships.
11. Recipients of Special Scholarships may also apply for Academic Scholarships.
12. In the case of University Honor Scholars, the corresponding honor attached to it shall be conferred on the student through an Honor Certificate, in lieu of any monetary consideration.
13. With the exception of the Service Scholarships, all the other scholarships, financial aid, grants, or special privileges/benefits administered by the university observes the ‘No Cash Out’ policy.
14. Recipients of the Service Scholarships may receive the monetary benefit when school obligations are fully paid.
15. The special scholarship grant can be availed for eight (8) semesters for a 4-year course/program and ten (10) semesters for a 5-year course/ program which is subject to renewal/evaluation every semester. Shiftees can avail of Grants-in-Aid with the remaining semesters of the new program.
16. Children of faculty and staff members are not eligible for Special Scholarships and Grants-in-Aid except for Service Scholarship.

Criteria

1. Applicants must belong to the first 5 ranks of the graduating class. Applicant for Portal Scholarship must belong to the top 10 of the graduating class.
2. The family annual income of the applicant must not be more than Php350,000.00.
3. Applicant is willing to enroll in a priority course subscribed by the university for Portal Scholarship recipients.

APPLICATION REQUIREMENTS 1. New Applicants

1. Accomplished application form accompanied by a personal letter of application. On the blank space below, briefly write an essay about yourself, your goals in life and why you need this special scholarship and what it will mean to you if granted.

1. Photocopy of Form 138.
2. Scholarship Examination Result from the SU Testing Center.
3. Certification of honor/graduation rank from the High School Principal.
4. Latest income tax return or Certification as non-filer from the local BIR.
5. Recommendations from two (2) uninterested reliable persons from his/her community but not politicians and relatives, stating the economic condition of the family.
6. Certification from the District Conference stating that her/his parent/s are practicing pastor/s to a local church (state the name & location of the church) and the duration of the appointment. (for UCCP Pastor’s children)
7. Certification from the District Superintendent that will certify that the applicant is a son/daughter of an ordained minister of the United Methodist church (state the name & location of the church) and the duration of the appointment. (for United Methodist Ministers’ Children)

2. Continuing Applicants

1. Accomplished application form accompanied by a personal letter of application. On the blank space below, briefly write an essay about yourself, your goals in life and why you need this special scholarship and what it will mean to you if granted.
2. Certified TQPA of 2.5 or better from the College.
3. Latest income tax return or Certification as non-filer from the local BIR of both parents.
4. Endorsement from the College Dean.
5. Certification from the District Conference stating that her/his parent/s are practicing pastor/s to a local church (state the name & location of the church) and the duration of the appointment. (for UCCP Pastor’s children)

3. Transferee

1. Accomplished application form. On a separate sheet of paper, briefly write an essay about yourself, your goals in life and why you need this special scholarship and what it will mean to you if granted.
2. Photocopy of Informative Copy of Record (TOR) with a TQPA of
   2. 5 or better.
3. Latest income tax return or Certification as non-filer from the local BIR of both parents.
4. Certificate from the school indicating the accrediting agencies of the school.
5. Certification from the District Conference stating that her/his parent/s are practicing pastor/s to a local church (state the name & location of the church) and the duration of the appointment. (for UCCP Pastor’s children)
6. Certification from the District Superintendent that will certify that the applicant is a son/daughter of an ordained minister of the United Methodist Church (state the name & location of the church) and the duration of the appointment. (for United Methodist Ministers’ Children)

Student Loans

The University has several Funds available for emergency short-term loans for college students to help defray their immediate school and personal expenses. The maximum amount per loan is Php2,000.00 with no interest. The loan may be availed of at least 3 times per semester and no subsequent release will be made if the student has not paid off the previous loan. Loans must be cleared by the end of the school year. For loans open to working students only, the student must have rendered at least 20 hours of service the previous month to avail of the loan.

International Student Programs and Services

Silliman University is home to around 300 international students every school year. They come from 50 countries in Asia, America, Africa and Europe, and provide a rich mix of cultures, social orientations and faith perspectives. Besides our foreign students who are pursuing regular degrees are those who join us for student exchange, Intensive English Orientation, and service-learning from countries like Japan, Thailand, Korea, India, German, and the United States.

International Student Center Services

INTERNATIONAL STUDENT ADMISSION PROCESS 1. Overseas Student Application

Guided by the instructions in the Silliman University website http://

su.edu.ph/page/181-International-Students-Guide, the student applicant while abroad:

1. Files the application online with honorable dismissal from previous school and from the Foreign Service office of the country of origin.
2. Silliman University acknowledges receipt of online application through the Adviser of International Students (AIS). Details about enrolment and the name of the student mentor from the program applied for will be included.
3. The Silliman University Registrar and Admissions Officer issues an Acceptance Letter and the AIS sends this to the student. A letter introducing the Dean of the College that will also offer the chosen program be sent.

2. Visa Application

Upon receipt of the S.U. Acceptance Letter, the student applies for student visa. If due to time constraint, student may apply for a tourist visa (9a) for 21 or 29 days at the Philippine Consulate or Embassy. When in the Philippines the student must then apply for conversion to his/her student visa at the Bureau of Immigration.

3. Filing of Student Visa

For the filing of Student Visa Conversion, Student Visa Extension, Special Study Permit, New ACR I-Card and ACR I-Card Renewal, the following requirements provided by the Bureau of Immigration must be produced:

1. Extension of Student Visa Requirements
   • Joint letter request addressed to the Commissioner from the applicant and the authorized representative of the petitioning school, stating that the applicant qualifies for the application with the school letterhead and dry seal;

• Duly accomplished CGAF (BI Form CGAF-003-Rev2).
• Photocopy of passport bio-page, visa implementation page and latest admission with the valid authorized stay;
• Copy of latest Transcript of Records (TOR) or Certificate of Grades for two (2) previous semesters;
• Honorable dismissal or certificate of transfer from previous school, in case of transfer;
• Commission on Higher Education (CHED) endorsement, in case of shifting of course and/or transfer of school;
• Photocopy of BI school accreditation ID of the registrar or the school representative;
• BI Clearance Certificate;
• Original or certified true copy of Bureau of Quarantine Medical Clearance, if applicant is a national of any of the countries listed under Annex “A” of Immigration Operations Order No. SBM-14-059-A who arrived in the Philippines on or after June 2014.

b. Special Study Permit (SSP)

• Letter request addressed to the commissioner from the representative of the petitioning school;
• Duly accomplished CGAF (BI Form CGAF-003-Rev2). If the applicant is minor, it shall be signed by the parent or the legal guardian;
• Photocopy of passport bio-page and latest admission with valid authorized stay;
• Certificate of Acceptance issued by the learning institution accredited by the Bureau of Immigration to accept foreign students, indicating the number of months (length of study) of the technical/vocational, special and/or primary or secondary level courses for applicants below 18 years of age;
• Photocopy of BI school accreditation ID of the registrar or school representative;
• National Bureau of Investigation (NBI) Clearance, in case of flying schools;
• BI Clearance Certificate.

4. Enrollment

The Dean of the College (in Silliman University) offering the chosen program will send a copy of the proposed class schedule to the applicant and the AIS.

NOTE: International Student Fee is collected every semester from International Students.

1. Dormitory Information Dormitory / Boarding House reservation (inside/outside campus) must be arranged by the student earlier options may be consider upon arrival.

5. Arrival

1. The student will send to AIS confirmation of flight information/ booking: from country of origin to Manila/Cebu – Dumaguete.
2. Mentor from the college; with AIS and Higala International: Students from around the world country representatives will be in the welcoming.
3. The new student will have a campus tour with campus ambassadors.
4. The student will be given the schedule of the University and HI:SAW Orientation; an orientation kit will also be provided.

Safety and Security Services

The SILLIMAN UNIVERSITY contracted the services of a private security agency to guard and protect the entire campus, including the properties and improvements therein, their immediate premises, as well as the members of the faculty, students, all personnel, and guests/visitors therein, and all the vehicles parked in the said premises, from assault, trespass, arson, robbery, mischief, or other unlawful acts or negligence.

The winning bidder CFORCE SECURITY SERVICES, INC. (AGENCY) whose contract was extended for another school year, with SEC Company Registration No. CS200926429 and Department of Labor and Employment (DOLE) Certificate of Registration No. CEO26880, will be providing the security services of the UNIVERSITY. The AGENCY will be the one to assign and deploy security guards which will primarily guard and protect all buildings, structures, improvements, and edifice within the UNIVERSITY and the premises within the immediate areas. In addition, parking areas and the cars parked therein and all members of the faculty, staff, students, personnel, visitors and other persons inside the buildings of the UNIVERSITY and the premises within the immediate areas. All guards are duly licensed which complied all the necessary required documents upon reporting to duty. The AGENCY are the ones responsible for the supervision and control of its security guards and other personnel wherein the UNIVERSITY, through the OIC Chief Security Officer, may monitor and observe the actual delivery of security services by such security personnel of the AGENCY at their assigned posts, and recommend or request to the AGENCY measures or changes to ensure the efficiency of security services. Security operations equipment are likewise provided by the AGENCY such as transportation (motorcycle), communications (radio/cellphone), metal detectors and chassis mirror. Their security guards are likewise provided with a complete uniform and paraphernalia’s. In case of bad weather, they are issued with one (1) pair rubber boots and plastic trench coat or raincoat. And for gate guards manning traffic for vehicles entering/ exiting along the highway, they have reflector hand gloves and four (4) strap-on torso reflector jackets. The Standard Operating Procedure (SOP) for Security Guards prepared by the Public Assistance and Security Office (PASO) are being faithfully observed by both parties.

Role of the Security Guard

To protect Silliman community, property and information. They should provide security for the Silliman community specifically the Administrators, Faculty/Staff, students, visitors and guests, buildings and property through patrol of school buildings and building perimeters, including parking lots, to prevent unauthorized visitors or property damage and to provide for general building security.

Role of the Security Supervisors/Inspectors

To protect Silliman Community, property and information. They are responsible for everything that occurs within the limits of their post while they are on duty. They are also responsible for all equipment and property located within the limits of their post.

The security service contractor shall monitor and submit written reports in case there is a violation of university policies. Security guards shall report to Public Assistance and Security/Safety Office (PASO) immediately all violations committed by individual or group that occurs on or near his/her post inside the campus and in all buildings owned and operated by Silliman University, hazing or any practice by a group or individual that is contrary to the Anti--Hazing Law (Republic Act No. 8049), acts of immorality and any other acts committed on campus which adversely affect the reputation of the university or the status and/or safety of its students. They are required to submit reports to PASO for immediate action.

Furthermore, the security service contractors shall enforce/implement the ff:

1. The No Identification/No Sticker – No Entry Policy
2. The Helmet Policy
3. The No Smoking Policy
4. The No To-Single Use Plastic Policy
5. The No Idling Policy
6. The Gate Control Policies

The AGENCY shall regularly assess the safety and security protocols

of the UNIVERSITY and make recommendations on how to improve the same. The AGENCY shall also be liable for liquidated damages for failure to exercise due diligence in the performance and conduct of its security personnel and shall be a ground for the UNIVERSITY to pre-terminate the contract.

Crisis Prevention and Response Policy and Protocol

Silliman University as an institution of higher learning is committed to ensuring health, safety, security, and welfare of persons as well as protection of property in the campus. The protocol is intended to establish framework and guidelines for immediate response to a declared emergency or crisis. For purposes of this protocol, an emergency or crisis is defined as: “an urgent and/or critical situation, temporary in nature, that threatens or causes harm to people or causes harm to individuals, the environment, university property or disrupts critical operations.”

Policy

In case of an emergency or a crisis, it is the policy of the University:

1. To authorize and initiate timely and appropriate response from the Crisis Prevention and Response Team (CPRT) with the assistance of the University Security and Information Office, Silliman University Medical Center Foundation, Inc., Dumaguete City, Philippine National Police, City Fire Department, and other colleges/departments/units.
2. To require all individuals in the university to fully cooperate/coordinate with the CPRT upon the activation of emergency and crisis response.
3. To establish and maintain a CPRT responsible to oversee the management of emergency or crisis procedures.
4. To designate a CPRT Chairperson to be responsible for the administration of emergency or crisis prevention and response.
5. To require all colleges and departments and other units/offices to prepare appropriate emergency and crisis response plan.
6. To authorize the CPRT to coordinate with the local authorities, such as the City Government of Dumaguete, Philippine National Police, City Fire Department, and other governmental and non-governmental agencies/organizations in the event of widespread emergency or disaster
7. To establish necessary mutual aid agreements or assistance with other emergency services, institutions, or organizations to ensure adequate resources to cope with emergency or crisis that may arise.
8. To establish a crisis Operation Control Center to coordinate the response to a major emergency or crisis.

Emergency and Crisis Response Protocol

1. Fire Emergency

Inside the building:

1. Do NOT panic
2. Activate a fire alarm or pull station
3. Call or text 299 (Security Office) or 0965 175 1949

1. Evacuate the building using the fire exit or building evacuation instructions
2. Do not lock the doors when leaving Outside the building
3. Call or text 299 (Security Office) or 0965 175 1949
4. Give caller name, address, and location of fire
5. Do NOT activate the building fire alarm system

2. Building Evacuation

When the building fire alarms sound:

1. Immediately evacuate using the fire exit or building emergency instructions
2. Assist the evacuation of individuals with special needs
3. Do not lock the doors when leaving
4. Walk to the nearest exit/stairwell
5. Proceed to the safest area outside the building
6. Call or text 299 (Security Office) or 0965 175 1949
7. Give caller name, address, location of fire

3. Bomb Threat

Important Information:

1. Schools are responsible for assessing bomb threats to determine credibility.
2. All bomb threats must be taken seriously until they are assessed.
3. The decision whether or not to evacuate rests with the university, unless a device is located. By Telephone Call
4. List down all the information By Written Note
5. Preserve the evidence
6. Place note in the plastic bag, if available
7. Immediately after the call is terminated call local 299 (Security Office) or dial 0 (PABX Operator)
8. Notify the department head or the administrator of the building, or office of the Dean
9. Meet and assist the University official and security personnel
10. As directed by the proper University authorities, help locate and identify suspicious item
11. Do not touch any suspicious item/s, package/s, or device/s
12. Evacuate the buildings as directed by the building evacuation plan
13. Do Not re-enter building until cleared by authorized personnel

4. Medical Emergency

1. Call or text 299 (Security Office) or 0965 175 1949
2. Provide the following information: Location of emergency, type of injury, if known; brief description of injured person.
3. Do NOT move or transport the injured if, possible
4. Give full attention to the victim/s
5. Ask person/s for an assistance to locate the nearest office in the vicinity.
6. Assist the transportation of the injured to the SU Medical Center

5. Fight/disturbance

1. Ensure the safety of students, faculty, and staff first
2. Notify the nearest office in the vicinity (administrator, or dean)
3. Call or text or 299 (Security Office) or 0965 175 1949
4. Don’t let a crowd incite participants. Disperse onlookers and keep others from congregating in the area.
5. When participants are separated, do not allow further visual or verbal contact.
6. Deal with event according to school’s discipline policy
7. For fights or disturbances that elevate to possible assault level, refer to Assault guidance
8. Meet and assist the University official or security personnel in the investigation

6. Assault

1. Ensure the safety of students, faculty, and staff first
2. Notify the nearest office in the vicinity
3. Call or text 299 (Security Office) or 0965 175 1949
4. Notify the security personnel if circumstances lead you to believe that criminal activity is involved. e.g., if a weapon is used, if there has been a sexual assault or there is physicial injury that causes substantial pain.
5. If victim requires medical attention, follow Medical Emergency procedures
6. Do not leave the victim alone
7. Meet and assist the University official or security personnel in the investigation

7. Theft/robbery

1. Discovery of missing personal belongings
2. Call or text (University Hotline Number)
3. Call for help or assistance from the nearest office or building administrator
4. Meet and assist the University official or security personnel in the investigation

8. Snatching/hold Up

1. Do NOT attempt to resist or fight with the perpetrator/s
2. Call or text 299 or 0965 175 1949
3. Ask for help/assistance to the nearest office in the area or security outpost.
4. Meet and assist the University official or security personnel in the investigation

9. Hostage

Witness to a hostage situation:

1. If the hostage-taker is unaware of your presence, DO NOT INTERVENE!
2. Notify the nearest office in the vicinity. The university official, administrator, or the dean may wish to initiate lockdown procedures or evacuation
3. Call or text 299 (Security Office) or 0965 175 1949. Give dispatcher details of situation
4. Security personnel will take control of hostage scene, university official, administrator, or the dean coordinates with police or security personnel for safety and welfare of students, faculty, and staff. If taken hostage:
5. Cooperate with hostage-taker to the fullest extent possible
6. Try not to panic, Calm students if they are present
7. Treat the hostage-taker as normally as possible
8. Be respectful to the hostage-taker
9. Ask permission to speak; do not argue or make suggestions.

10. Shooting

If a person displays a firearm or begins shooting:

1. Move to or seek safe shelter. Go to lockdown procedures
2. Notify the nearest office in the vicinity
3. Call or text 299 (Security Office) or 0965 175 1949 If you hear gunshots:
4. If possible, determine where shooting is taking place
5. Seek safe shelter
6. If outside, stay as low to the ground as possible, and find any kind of cover
7. If inside, go to lockdown procedures
8. Notify the nearest office in the vicinity when it is safe to do so
9. University official or administrator or security personnel or the police may order lockdown procedures
10. Assess the situation as to:
    • Shooter’s location
    • Injuries
    • Potential for additional shooting
11. Call or text (Security Office) or 0965 175 1949 and give as much detail as possible about the situation.
12. Secure the vicinity, if appropriate
13. Help students, faculty, and staff find safe shelter
14. Care for the injured if it is safe to do so until emergency responders arrive. Do not add to the victim list by exposing yourself to danger

11. Sexual Assault/harassment/rape

1. Get to a safe place as soon as you can
2. Try to preserve all physical evidence
3. Do not wash, use the toilet, or change clothing if you can avoid it. If you do change clothes put all clothing you were wearing at the time of the attack in a paper, not plastic bag
4. Get medical attention as soon as possible to make sure you are physically well and to collect important evidence In the event you may later wish to take legal action.
5. Call or text 299 (Security Office) or 0965 175 1949
6. Call for help or assistance to the nearest office in the vicinity or security outposts
7. Talk with a counselor who will maintain confidentially, help explain your options, give you information, and provide emotional support
8. Contact someone you trust to be with you and support you
9. The Office of Student Services upon notification of the incident shall facilitate the investigation as well as the filing of complaint against the suspected individual/s.

12. Suicide

Early signs/suicide attempts/serious acts of self-harm

1. In the event that a person indicates alarming signs of suicide ideation, report to the nearest guidance counselor of your college for assistance.
2. In case of suicide attempt or serious act of self-harm, call or text 299 (Security Office) or notify any person of authority in the building or vicinity for medical emergency.
3. If the attempt is less serious or non-life threatening, the student shall be referred to the Student Guidance and Testing Division for appropriate counseling intervention as soon as possible. The Office of Student Services shall also notify the guardian or the family of the student. If the student fails to cooperate with the Student Guidance and Testing Division, the Office of Student Services shall notify the guardian or family of the student for consideration of involuntary withdrawal.
4. If the attempt is serious and life threatening, the Office of Student Services shall notify the family immediately and arrange for immediate trauma and counseling response.
5. Upon release and recovery of the student, the student shall be referred to the Student Guidance and Testing Division and arrange for mandatory counseling sessions. If the student fails to cooperate with the Student Guidance and Testing Division, the Office of Student Services shall notify the guardian or family of the student for consideration of involuntary withdrawal.
6. In cases of serous and repeated attempts, and when attempts to secure voluntary cooperation from the student have failed, the Office of Student Services in coordination with the Student Guidance and Testing Division, shall consider the suitability of continued enrolment. If an involuntary withdrawal is imposed, psychiatric and medical evaluations must be processed to support the decision. (The Office of Student Services reserves the right to choose an independent evaluation, the method, and the entity/person who will conduct the evaluation.)
   1. If the student withdraws voluntarily or involuntarily from the University as a result of a suicide attempt or other self-harm incident, the Office of Student Services will place the student’s future enrolment or registration on hold until it is determined by the Office of Student Services that the student (supported by psychiatric and medical evaluations as previously mentioned) is ready to return to the University.
   2. In the event of student suicide, the staff, person, or student who received the initial notification shall notify the University Security and the Office of Student Services, who will then immediately notify the police.
   3. The Office of Student Services shall assume responsibility of contacting the guardian and the parents or other emergency contacts.
   4. The Office of Student Services through the Student Guidance and Testing Division shall assess impact populations and dispatch counseling team to assist those who may be affected by the incident (i.e. roommates, fellow residents, classmates, friends, student groups or organizations).
   5. The Office of Student Services shall implement procedures regarding the death of a student by providing notices to administrative and academic units in coordination with the Vice-President for Academic Affairs. Information shall be provided to the Office of Information and Publications for the official University press statement.

Student Development

Student Life

Silliman University Student Government (SUSG)

The Student Government at Silliman serves to strengthen the bonds of fellowship among the students, promote their interest, and provide opportunities for training on good citizenship. To carry out these objectives, the Student Government functions under a constitution and a set of rules and regulations. The Office of Student Services (OSS), through the Student Organizations and Activities Division (SOAD), acts as the supervisory unit of the Student Government.

Under the present set-up, the Student Government is divided into three branches: the executive, the legislative and the judicial departments. The executive power is exercised by the president with the assistance of the Cabinet. The Cabinet is composed of the president, vice president and the respective heads of the Executive Committee who shall be appointed by the president. The legislative power of the Student Government is vested in the Student Assembly. It is composed of elected representatives of the different schools and colleges. The justice committee exercises judicial power. It is composed of the prime justice and six other justices who shall be appointed by the president upon recommendation of the Committee on Appointments. Election of the Student Government officers is held before the close of the academic year.

Political Campaigns for Student Government Elections

1. Student political rallies may be held after securing the necessary permit from the SOAD. Rallies are held at the Amphitheater or in other appropriate places as approved by the SOAD. A classroom-to-classroom campaign must be cleared and approved by the Vice President for Academic Affairs and the Directors/Dean of the schools/colleges concerned.
2. Candidates and their leaders or sympathizers may speak before dormitory residents during devotional hours with arrangements made in advance with the head of the Student Housing and Residence Division and the dormitory managers. Dormitory room-to-room campaigning is not allowed.
3. The other rules and procedures of the election are set by the Commission on Elections (COMELEC) of the Student Government.

University Convocations

Convocations are a means of enriching campus life at Silliman. Measures are done to make the convocation programs interesting and meaningful. Guest speakers are featured along with our own faculty members. Convocations are usually scheduled on Mondays, unless visits of resource persons fall on another day. Students are urged to attend the convocations.

College Assemblies

Students are required to attend college or departmental assemblies ideally scheduled on a Monday. The college assembly features a wide variety of educational and entertaining programs that are usually sponsored by student groups within the college.

Athletics

Silliman recognizes the importance of a strong athletics program, in addition to physical education courses that are part of the General Education program. The Athletics Department supervises a full program of intramural sports in which all students are encouraged to participate. The program runs throughout the school year and includes all organized competitive sports.

The University’s varsity teams often compete against teams from other educational institutions and participate actively in national competitions sponsored by the Department of Education or the Commission on Higher Education.

The Culture and Arts Programs

Silliman University offers a variety of cultural programs produced by the faculty and students. The Culture and Arts Council adds to the fare with a season each semester, featuring university-based, national, and international talents.

Venues for the productions are the College of Performing and Visual Arts Music-Sala, the Woodward Little Theater, Assembly Hall, Multi-Purpose Center, and the Luce Auditorium. Venues for the Art Exhibits are the Ariniego Art Gallery, the Luce Auditoirum Foyer and some sections of the Silliman University Main Library .

Campus Chaplaincy Services

The Silliman University Church is strategically located at the heart of the campus for a purpose. It constantly reminds us of the central focus of the teaching-learning experience in Silliman—quality Christian education. The Christian character of this education is reflective of the Protestant evangelical and reformed traditions of the faith.

While Silliman University Church is an integral part of the United Church of Christ in the Philippines, it welcomes everybody in its corporate worship and common witness. The church aims “to proclaim Jesus Christ as Lord and Savior in the campus and the larger community, to invite all into a life of discipleship and dynamic witness.” Through the Youth and Campus Ministry Unit, Silliman University Church provides a wide range of opportunities for students to have a personal encounter with Jesus Christ, He who said, “I am the Way (Via), the Truth (Veritas) and the Life (Vita).”Through various programs students are invited to explore the challenges of the faith in the midst of a changing world within an atmosphere of openness in a discerning community. Programs initiated by the Church are open to everybody. One does not need to become a member to actively participate. There are various groups of the Church that cater to student needs: the Christian Youth Fellowship (CYF), the Young Adults Fellowship (YAF), the Campus Ministry, the Covenant Choir and the Pilgrim Choir, among others. The Church connects spiritual disciplines and academic learning, thereby integrating holistic growth in body, mind and spirit. Corporate worship services on Sundays are held at 6:30 a.m. Silliman Heights, 8:00 a.m. Udarbe Chapel, 10:00 a.m. Main Church, 4:00 p.m. Main Church, 5:00 p.m. Udarbe Chapel Lawn. There is a midweek service every Wednesday at 7:00 p.m. The Sacrament of the Holy Communion is celebrated every first Sunday of the month and on Wednesday after the first Sunday. While the Church Office is open during regular office hours, you can call any of the pastors all the time for assistance and counseling.

Campus Chaplaincy Center

The Campus Chaplaincy Center, in coordination with Silliman University Church, commits “to proclaim Jesus Christ, as Savior and Lord in the Silliman community, inviting all to become Christ’s disciples so that they may live a life of service to others.”

The campus Chaplaincy Center serves the faculty, staff, and students in strengthening their spiritual lives. It also seeks to assist the various units in their religious life activities. The Center, which is guided by its three “S” goals, namely: (1) We SHARE the Good News (proclamation), (2) we SHAPE character (discipleship), and (3) We SERVE others (service), offers the following services:

• SHARE the Good News: Worship Services, Convocations, and Devotions
• SHAPE Character: Bible Studies, Leadership Trainings, Retreats
• SERVE others: Pastoral Care & Counseling Mission Outreaches

The Center offers the Scheide Chapel, a prayer and peace sanctuary, for prayer and meditation anytime of the day. Religious organizations are encouraged to use the Chapel for religious activities in the evenings. The Center also offers the Catacombs (back of SU Church) for everyone. Students can hang out, relax, play or study over a cup of coffee. Interactive games are provided to build meaningful relationships. Assisting in the implementation of the programs of the Center are the various church youth organizations of Silliman University Church such as: Christian Youth Fellowship and Young Adults Fellowship 20’s. The Center also coordinates with the religious student organizations in the campus, through the Council of Religious Students Organizations and the Religious Life Council of the SU Student Government.

Student Organizations and Activities

Silliman University has a strong program of student activities. These activities vary from student organizations to student publications and from dramatics and music to athletics.

Students are encouraged to participate in as many activities as possible, provided these do not interfere with the greater goal of good academic work. Students are encouraged likewise to consult the SOAD on matters concerning student activities. At the end of every school year, the University recognizes outstanding students who have contributed to enriching campus and community life, through the University Co-Curricular Awards. Awards for outstanding organizations are also given by the Committee on Student Organizations (SUSG-ComSO). The SOAD is actively involved in administering these awards.

Soad Regular Leadership Development Training

1. SUSG Execom Leadership Training and Team Building. Before the start of the school year, the incoming members of the SUSG (Execom) undergoes Leadership Training and Team Building. Although there are only two political parties in the university, it is acknowledged that every administration has diverse personalities coming from different colleges, not to mention different party affiliations with different ideas and/or political agenda. It is, therefore, necessary to bring these student leaders together and make them work as one; acknowledging each other’s strengths and weaknesses for the common goal of delivering effective and efficient service to the students, the university and the community. True to its objectives, the university invites notable university personalities to talk to the participants about the university’s four functions of Faith, Instruction, Research and Extension, as well as the 5 Cs of Silliman Education. These components are expected to be always incorporated in the activities and engagements of not only the students but also the entire SU community.
2. Committee on Student Organizations Leadership Training and Team Building. The SUSG Committee on Student Organization (ComSO) is the arm of SOAD in the administration of its functions. Just like the SUSG Executive Committee, every start of the school year, SOAD ensures that all members of ComSO are working cohesively with each other. SOAD acknowledges that ComSO is an integral partner, the partnership will not be functioning well if the partnership is not rooted on solid foundation. It is also during this time that the action plan for the coming school year is set and immediately executed. However, plans are not carried out properly without proper guidance; again SOAD invites personalities to talk with the participants, those that will help ensure the efficient functionality of the group in order to meet its objectives and purpose.
3. Organization Summit (Every 1st semester) At the start of every semester, SOAD in partnership with the SUSG ComSO, gathers all organizations for an orientation, where matters in relation to the conduct of co-curricular activities for the semester are discussed with organization leaders. These include instructions and guidelines on current and new regulations as may be promulgated by the ComSO, SOAD, and the university. Organization concerns, questions and clarifications are addressed in this gathering.
4. Organizational Development (Every 2nd semester) The OrgDev is a response to the Org. Summit. After careful assessment of the concerns raised during the summit, and per evaluation of the previous school year, organizations are made to undergo workshops, seminars, and human relations training. These are the four regular programs delivered to the students through OSS-SOAD. Other programs may be held during the school year, based on necessity and/or when an opportunity arises.

Educational Field Trips

A field trip is defined as one initiated by the instructor as a regularly scheduled part of class work. If it is necessary to schedule these trips at times when the student has other regularly scheduled classes, the student may be excused from these classes, provided certain regulations are complied with. It is, of course, understood that the student must make up for any work missed.

Rules and Regulations

1. Supervision. The college dean or principal shall have supervision and control of all field trips and shall keep a calendar thereof. She/he has the prerogative to evaluate the relevance of the field trip learning. Before endorsing field trips for approval, he/she shall review the following:
   1. The specific academic objectives of the field trips as approved and endorsed by the Department Head;
   2. Expenses (transportation, accommodation and meal arrangement included) which should not be unduly burdensome to the student’s parents;
   3. Safety consideration with respect to the transportation and the peace and order situation in the place to be visited;
   4. Number of days the trip will take and classes that will be missed;
   5. The adequacy of chaperonage and/or guidance for the number of students involved;
   6. The written approval or invitation of companies and institutions to be visited.
2. Scheduling. Field trips for the entire semester should be scheduled at the beginning of the semester and distributed evenly throughout the term.
3. Announcement. Notification of the proposed field trip should be made to the Dean at least three weeks in advance so that it may be cleared with the other teachers. Permit forms must be submitted to the Student Organizations and Activities Division or Office of Student Services not later than one week before the scheduled trip.

Checklist of Requirements

1. The written approval from parents/guardians of the student going on field trips should be filed with the Dean’s Office before departure.
2. Clearance from Business and Finance regarding school obligations.
3. The faculty member in charge of the trip is expected to brief the group before departure. Besides the academic objectives of the trip, students should also be oriented in such matters as:
   1. Behavior during the trip especially while visiting homes, offices, companies, or institutions;
4. After every field trip, the faculty member in charge should report to the Dean with the following particulars:
   1. Log of the field trip
   2. Attainment of the objectives and other learning benefits.
   3. Justification of costs.
   4. Other related accomplishments which were not in the schedule/ program/ objectives of the trip.
   5. Instances of breach of discipline and other untoward conduct by any participants of the trip. The Office of the Vice President for Academic Affairs gives the final approval for field trips.

Additional Guidelines

1. Trips to Manila are discouraged because of the high cost involved. Suggested destinations: Cebu, Cagayan de Oro, Iligan or Bacolod.
2. Trip is limited to three class days, but still preferably on weekends.
3. Permits from parents shall be submitted together with the application.
4. Application for field trips must be submitted to the Student Organizations and Activities Division (SOAD) or the Office of Student Services not later than one week before the trip.
5. Expenses for student should be limited to transportation, board and lodging, plus a 10% contingency fund.
6. Chaperon expenses should not be charged to the students.
7. Each student participant must submit a report to the adviser after the field trip. The adviser makes a report to the Dean.
8. For a more detailed guideline on Educational Trips, please refer to Annex (Major-Off-Campus Trips)

Rules and Regulations on Student Activities

Activities Calendar

The Activities Calendar was devised for the purpose of keeping a record of all activities sponsored by Silliman University students, faculty, and campus organizations, whether on or off-campus. The record is kept so that these activities may be properly spaced; rooms and equipment as needed are provided and available; and final arrangements for holding any activity or series of activities are made there.

The Activities Calendar is kept in the Student Organizations and Activities Division of the Office of Student Services.

Scheduling of Activities

The Student Organizations and Activities Division reviews the program of the student organization reserving a date or a number of dates. All planned activities of registered campus organizations are expected to be scheduled in the Activities Calendar at least two weeks in advance. These include benefit activities, programs, contests, and formal and informal dances. Other activities should be scheduled at least one week in advance, such as picnics, excursions, service projects, etc.

Recognized student organizations are entitled to protected dates. Protected dates are dates in the Activities Calendar reserved exclusively for a certain organization or dates when student activities are not allowed. Protection will be granted on the basis of the nature of the program and the degree of student involvement. A long-range protected reservation is tentative and must be reconfirmed by the entity two weeks before the activity; otherwise the date will be made available to other groups. Request should be made in writing. Reservations for protected dates will be on a first-come, first-served basis, except when the date proposed coincides with the date of an important University-wide activity, in which case the latter takes precedence. Weekends scheduled for University or special church programs, the week before and during the final examinations, are protected.

Processing of Permits for Activities

All activities sponsored by registered student organizations shall have the place, date, and chaperon approved in advance by the Student Organizations and Activities Division.

It is expected of all registered student organizations to assign one member, preferably the president or secretary, to prepare and follow up applications to hold activities. Applications to hold activities should be submitted to the SOAD not later than one (1) week before the scheduled activity. Exceptions to accepted procedure are referred to the Dean of Students.

Student groups are required to observe the following in securing permits for activities held inside and outside the campus:

1. Secure an application form quadruplicate at the SOAD.
2. The form should be signed by the following persons: president and adviser of the group or organization; dean/principal of the college/school; person in charge of the activity or place/building, chaperons; and the SUSG-COMSO, if a CSO member organization.
3. Submit the form to the SOAD office for approval. For off-campus and fund-raising activities, submit the form to the SOAD office for endorsement, to the VPAA and to the Office of the President for final approval.
4. If the application is approved, furnish one copy to the SOAD office, one for the SUSG- ComSO, one for the University Security, and one for the organization.

Cancellation of Scheduled Activities

If plans of an organization change and the activity are not held as scheduled, the group should notify the Student Organizations and Activities Division of the change at once, so that the activity may be cancelled on the Activities Calendar and made available for another group.

Picnics, Excursions and Delegations

Sunday picnickers are permitted to leave the campus only after the second morning worship service and must return to the campus not later than 5:00

1. m. There should be one chaperon for every thirty-five students or a major fraction thereof. Class/group advisers are not considered chaperons. All University students who wish to join a university delegation must secure written permission from the matron or a person in charge of the university dormitory if they are campus residents or from their parents or guardians, if interns, to be submitted together with the insurance and the permit of the activity. In case of the interns, the permission to be granted by the dormitory matron or manager will be based on their parents’ specific instructions as expressed in the questionnaires mailed to the parents by the dormitory management at the start of the school year. Hence, if there are no such questionnaires duly answered and signed by the students’ parents, written permission from the home will still be required only for off-campus trips or activity. Members of athletic teams, if minors, must comply with this requirement in order to qualify for participation in athletic meets.

Social Affairs and Gatherings

The following rules apply to all social affairs held by any college, unit or entity of the university and to any parties and off-campus initiated or sponsored by students of the University.

1. All social affairs must be scheduled with the SOAD office at least one week before the affairs are to be held.
2. The head of the entity sponsoring the affair, chaperonage, finances, and compliance with other regulations must be included.
3. No permission shall be granted unless the dean or adviser signifies that such meeting will be held. By such signification, It shall be understood that the unit head shall be present in the affair and shall further assume responsibility for the conduct of the said affair.

Formal Social Gatherings

Formal social gatherings in any approved hall or home with more than 30 persons in attendance may be sponsored or held by a college, or any duly registered campus organization.

Each college or school organization is allowed one formal social affair in a school year. This includes the ROTC, CWTS/LES units. Colleges my combine in holding such affair. These social affairs are usually held on a night before a holiday or on a weekend night when there are no classes or University activity the following day, in an approved hall or residence. No formal affairs, however, will be allowed within two weeks before the close of the semester, unless otherwise permitted by the VPAA for all valid reasons. No student may be compelled to contribute any amount if he cannot afford the same or does not want to attend the activity. Any violation of the spirit of this understanding may result in the forfeiture of future privileges of the college or entity responsible. No contract or agreement involving financial obligation shall be entered into without consent of the unit head or the organization adviser and the University Comptroller or his representative. In no case should a contract be executed prior to approval of the holding of the said activity by the Dean of Students. A careful accounting of income and expenses (or receipts and disbursements) should be made after every social affair, duly approved by the unit head(s).

Informal Social Gatherings

Informal gatherings are programs with no more than 30 persons in attendance. It is understood that the adviser of the entity sponsoring the activity is present throughout such activities and should share the same responsibility with the officers and members for the proper conduct of the activity.

Chaperonage

For formal and informal social gatherings on campus, there shall be at least one faculty/staff adviser of the entity sponsoring the activity. Every gentleman is expected to call for and escort his date to the dormitory after the activity.

When the social activity is held off-campus, another faculty/staff member is required other than the adviser and the host and hostess who have formally/signed up to take responsibility for the proper conduct of the activity. All social activities held on campus should end not later than 9:45 P.M. to allow off-campus students and guests to leave the campus before the gates close. If the activity is held off-campus, dormitory residents are expected to leave the activity early enough to be on the campus before the gates close at 10:00 p.m., except upon the prior arrangement with the proper authorities. The student inviting a non-Sillimanian will be held responsible for the latter’s conduct during the activity. All students are expected to show courtesy and thoughtfulness for others and to maintain proper decorum during any social activity.

Regulations on Student Organizations

Silliman provides its students with opportunities for the development and expression of skills through membership in student organizations. These vary from interest groups and course-related or professional societies/ organizations to service-oriented groups.

These organizations provide valuable exposure to democratic action and opportunities for sharing experiences with persons of like interests.

Membership

1. Only bonafide students are qualified to become members of student organizations. Advisorship in these organizations is limited to full-time faculty or staff members of the University.
2. Elementary and high school students, college freshmen, and students on academic probation are not eligible to join any organization except class, dormitory, and/are one interest group related to their field or study.
3. A student cannot be a president or vice-president of more than one organization in addition to his class, dormitory, or interest groups.
4. An officer of any organization should carry an academic load of not less than 12 units and should have a minimum cumulative grade point average of 2.5 (term QPA) which must be maintained during his term of office.
5. A student under strict disciplinary or academic probation cannot be elected to any office.

New Organizations

New organizations are those seeking official recognition for the first time. Prior to being afforded the privilege to apply for registration, new organizations are required to submit a copy of their Constitution and By-Laws for SOAD to evaluate. Based on the nature of the organization, endorsements from certain university entities may be required for new organizations to finally be given the approval to apply for registration. New organizations are allowed registration only during the second semester. This in effect puts them on probationary status during the second semester and the summer term. If they satisfactorily comply with the requirements, the probationary status is lifted; hence they shall be eligible for registration in the first semester of the next school year. Registration is held within the first three weeks after the start of the second semester.

Returning Organizations

For this purpose, returning organizations are those organizations that have been afforded official recognition in the past, but have ceased to exist for a period of at least one semester. Similar to new organizations, returning organizations are allowed registration only during the second semester; and registration held within the first three weeks after the start of the Semester. If and when necessary, returning organizations may be required to submit an updated copy of their Constitution and By-Laws.

Continuing Organizations

For this purpose, continuing organizations refer to those organizations that have satisfactorily complied with the requirements of the previous school year, and are eligible for renewal in the next school year.

Renewal of registration for continuing organizations are held within the first three weeks after the start of the first semester.

Delinquent Organizations/Sanction

Those organizations that have not satisfactorily complied with the requirements, or have committed an offense against university policy and regulation are considered delinquent, hence are not eligible for renewal. Corollary thereto, they are stripped of the privilege to renew their registration in the first semester of the next school year and must wait for the second semester of the school year identified by the head of SOAD, for restoration of standing and eligibility for recognition, but shall be placed on probationary status.

The non-renewal of registration in the first semester serves as a sanction for delinquent organizations; therefore, they are not eligible to join the Hibalag activities in whatever capacity.

Supervision and Coordination

The supervision and coordination of student organizations are undertaken by the Office of Student Organizations and Activities Division (SOAD). Appropriate penalties are imposed upon the officers or leaders of any organization who function without recognition or prior approval from the SOAD.

Recognition

Recognition of student organizations is held every semester and based upon semestral performance. Application forms and information on requirements for new and reapplying organizations are available at the SOAD office.

To be officially recognized, student organizations must meet the following criteria:

1. Uphold and preserve the ideals and traditions of the University as embodied in the University Statement of Aims and Purposes, in particular:
   1. Service Organizations must contribute to the welfare of the campus or community;
   2. Interest groups must promote the development of an approved skill or creative interest;
   3. Course-related groups must encourage scholarship and further academic interests and excellence in particular fields.
2. Promote academic excellence on the campus.
3. Develop campus-wide friendships and fellowships that transcend race or region.
4. Comply with the semestral and other requirements of the Student Organizations and Activities Division. College, class or dormitory organizations are not considered for recognition.

Religious-oriented organizations shall be eligible for registration in addition to the above mentioned criteria.

Official recognition shall be given to organizations:

1. That, in a Protestant University, shall embody the Christian principles and adherence to the ecumenical interpretation of faith as propagated by the World Council of Churches;
2. That are officially recognized and related to the National Council of Churches in the Philippines (NCCP).

After a thorough examination of the constitution and by-laws, list of officers and members, and program of activities, using the above qualifications, the organization shall then be endorsed by the University Spiritual Life Council (USLC) to the SOAD for official recognition.

Existing religious organizations that are officially recognized and have been part of the campus spiritual life in the past are granted registration without undergoing the process of recognition. However, the programs and activities of the organizations are still subject to review and appraisal by the URLC and the SOAD. The following organizations are on active status and are granted the exemption:

1. Campus Crusade for Christ
2. Young Life Philippines
3. Student Alliance Lay Movement of the Philippines
4. Inter-Varsity Christian Youth Fellowship
5. Christian in Action
6. St. Thomas Moore Guild

Privileges

1. To hold social functions and other activities during the semester;
2. To compete for awards given to organizations which have contributed most to campus life during the year;
3. To be included in the list of organizations in the Student Handbook or in other official University publications;
4. To enjoy special rates for the use of University facilities and other privileges

Organizations which are not recognized or registered do not have the rights or privileges of registered organizations. The new and re-applying organizations may be allowed to function for one semester on a probationary basis.

Registration

Organizations must be registered within the first three weeks after the start of each semester. Only organizations registered with the SOAD may become members of the Council of Student Organizations. (CSO). Progress Reports

The president or head of every student organization is required to submit to the Student Organizations and Activities Division and SUSG Committee on Student Organizations a written report on the progress of the organization’s program at the end of every semester.

Financial Reports

Applicable to Academic Organizations. A financial report covering all the organization’s activities duly endorsed by the organization adviser, must be submitted together with the documents for renewal of registration. This is to ensure that the academic organization has no pending financial obligations to its members and/or to the university. Failure of the organization to comply with this requirement may result in the withdrawal of recognition and subsequent reclassification of status to being on probationary.

Initiation

Student organizations should conduct initiations in conformity with the Christian ideals of the University. Organizations are encouraged to emphasize service and productive work project as part of initiation requirements. All forms of hazing are strictly forbidden. No form of physical punishment or indignity such as paddling is allowed. Only college students, 18 years old and above upon date of initiation, are allowed to join fraternities/sororities.

All student organizations that intend to hold initiations for new members should submit to the SOAD a full description of the entire initiation program and procedures with a list of neophytes, recruits or prospective members of the organization (See Requirements for the Conduct of Initiation or Acceptance Rites). Each organization is allowed to hold only one ceremonial initiation rite, except when the number of neophytes, recruits or pledgees requires more. In no case should a neophyte, pledge or recruit undergo more than one ceremonial initiation. All initiation sessions must be held on the campus proper. The adviser of the organization must be present at all initiation proceedings. In the final initiation program, two additional faculty or staff members of the University must be present in addition to the group advisers. Members of fraternities shall not be permitted to participate in the initiation of sister of sororities or vice versa. In cases of organizations which have both male and female members, the male members shall not be allowed to initiate any of the female recruits, neophytes or pledgees, and female members shall not be allowed to initiate the male neophytes or recruits. Each organization’s set of officers, the advisers, and the University representatives are responsible for the physical welfare of every individual neophyte, recruit or pledge, as well as for the regular members of the organizations. The whole initiation period should last no longer than three days. All initiation expenses should be kept within reasonable limits, bearing in mind the capacity of each recruit, neophyte or pledge. Any violation of these rules and regulations shall constitute grounds for the immediate suspension of the offending organization and disciplinary procedures for erring students.

Requirement for the Conduct of Initiation or Acceptance Rites

1. All duly recognized student organizations (except course-related organizations) are required to file a permit for initiation or acceptance rite at the Student Organizations and Activities Division office.
2. The initiation and acceptance rite permit must be processed and approved seven days
3. before the conduct of such initiation of acceptance rite.
4. All forms of hazing administered to the recruit, neophyte, or applicant as defined under R.A. No. 11053 (Anti-Hazing Act of 2018) are strictly prohibited, and shall subject offenders to criminal liability.
5. The following are the requirements that must be submitted to the SOAD office for the initiation or acceptance rite;
   1. Approved initiation or acceptance rite permit.
   2. A written notice of initiation or acceptance activities of the recruit, neophyte, or applicant, which includes detailed programs and schedules of the initiation or acceptance rite. Initiation or acceptance activities shall not exceed three (3) days.
   3. The specific venue (on campus) of the initiation or acceptance activities.
   4. A complete list of all recruits, neophytes, or applicants and their corresponding application forms.
   5. A list of the two (2) University representatives excluding the organization’s advisers, approved, by the SOAD office and the organization.
6. The University representatives, the organization’s advisers, and the organization’s president shall submit a complete list of newly accepted recruits, neophytes, or applicants not later than three days after the activity.
7. Only the names of the newly accepted recruits, neophytes, or applicants duly certified by the University representatives shall be recognized and registered by the organization and the SOAD office.
8. Violation of the guidelines shall be dealt severely.

Solicitation of Funds, Prizes and Sponsors

All applications for money-raising projects must be accompanied by a budget of expected income and expenses, as well as details of the purpose of holding the money-raising activity. Permission will be given only if the money to be raised is intended for a worthy cause. The office of the Vice President for Development (VPD) will issue the necessary forms and will also give instructions on the proper keeping of the record. Tickets must be sold on a cash basis only.

Publicity on Campus

Student organizations are urged to use the University bulletin boards. Department and dormitory bulletin boards may not be used by the students unless permission is first secured from the department or dormitory concerned.

Unauthorized bulletin boards and billboard are not allowed on any campus property. Bulletin boards which are properly authorized may be set up in designated places in the University campus. Posters on the University bulletin boards shall in no case exceed 16 inches by 11 inches (1 cartolina) in size. No poster shall be posted without the approval by the SOAD Office. Posters must be removed immediately after the termination of the announced activity by the organization sponsoring the activity. No posters or announcements may be posted on trees or walls on the campus. Any violation of the provision shall cause the removal of the posters by authorized persons. Announcements regarding activities of organizations must first be cleared with the SOAD office to ensure that these activities have been duly approved.

Suacona Student Center (SC)

The SUACONA (Silliman University Alumni Council of North America) Student Center is a facility provided by the University for academic and recreational use of students. Its refurbishment, along with that of the offices in the Oriental Hall, was supported by the SUACONA. The Center is a place where students can take time off to relax during their free time, study (individual or groups), practice group presentations, work on a project, or entertain themselves with a variety of table games, newspapers and magazines, or watch TV. Use of facilities is free for students, but individuals or groups who may want to use the venue for specific activities pay a certain fee. Application forms are available at the Student Center for booking. Schedule: Monday to Friday - 8:00 AM - 1:00 PM Saturday- 8:00 AM - 12:00 NN; 2:00 PM - 6:00 PM Sunday- 2:00 AM - 5:00 PM

....................................................................................................................................

ANNEX (Major Off-Campus Trips)

Procedure for Processing of Activity Permit for Major Off-campus Trips

This policy is applicable to educational trips, invitational games, competitions, and cultural performances.

1. 1

   Faculty Adviser or Team Adviser requests for approval of permit

   Educational Trips

   Requirements/Attachments:

   1. Curriculum/Syllabus – justifying that the trip is a requirement
   2. Letters of approval or invitation of companies and institutions to visit
   3. Duly accomplished educational tour checklist based on university guidelines--checklist is attached to the activity permit form released by SOAD
   4. Financial statement reflecting cost to students and cost to university
   5. Students’ written concurrence
   6. Parent’s Consent
   7. Medical Certificate – honored for one semester only
   8. Contact number of faculty adviser and chaperons while on trip (names and contact numbers must be clearly printed on the permit form).

   Faculty member in charge of the trip is expected to brief participants before the trip on precautionary measures as well as risk assessment procedures. He or she is also expected to do a debriefing upon return which shall include, among others, reflection on the learning experience, duly documented in a learning journal (journals shall be filed with the respective departments – may be used for accreditation purposes).

   Invitational Games/Competitions/Cultural Performances

   Requirements/Attachments:

   1. Invitation letter
   2. Financial statement reflecting cost to students and cost to university
   3. Students’ written concurrence
   4. Parents’ Consent
2. 2

   Endorsement by Chairperson

   Educational Trips

   1. Chairperson confirms all necessary attachments and approves adequacy of chaperonage.
   2. Chairperson confirms that SOAD has been notified of the trip prior to the start of the semester, such information having been communicated to the CHEDRO.

   Invitational Games/Competitions/Cultural Performances

   Chairperson confirms team composition (including chaperonage) and validity of the invitation or event.

3. 3

   Approval by College Dean, Academic Unit Director, Athletics Director, Culture and Arts Director

   Educational Trips

   1. Dean/Director confirms the academic relevance of the trip.
   2. Questions on academic relevance or irregularities in the university policy may be elevated to the office of the VPAA.

   Invitational Games/Competitions/Cultural Performances

   Director confirms institutional bearing of the event participation.

4. 4

   Approved by Dean of Students

   1. Dean of Students ascertains that all necessary requirements for university sanctioned trip has been duly complied with.
   2. Dean of Students determines the state of security of the trip destination as well as the safety in the course of travel.
   3. In case of DISAPPROVAL, Dean of Students refers back the permit to the respective dean/director stating reasons for disapproving.
   4. Preliminary Understanding: At the start of every school year, Dean of Students coordinates with the Alumni and External Affairs Office director for contact details of officers of Alumni Chapters of trip destination(s), as itemized in the information communicated to CHEDRO, for institutional coordination in case of emergency situations.
5. 5

   Endorsement by Alumni and External Affairs Office Director

   Director endorses permit after alerting the respective alumni chapter officers of scheduled trip.

6. 6

   Approval by VPFA

   Educational Trips

   1. Office of the VPFA clears student participants regarding school financial obligations.
   2. Trip is bid-out to service providers/travel agencies.
   3. Travel agencies are required to submit an accident/calamity/ hospitalization /security protocol for any untoward incidents that may happen, especially that a section of the bid document is a provision on travel insurance; this protocol shall be a determining factor for the approval of the bid.

   Invitation Games/Competition/Cultural Performances

   Office of the VPFA clears trip based on financial viability as may be incurred by the university.

7. 7

   Trip is logged and deemed as University Sanctioned

   When requirements are already in order and all procedures have been complied with, the trip is deemed approved and recorded.

Co-curricular Awards

The following are the Co-Curricular Awards to be conferred:

Freshman Student of the Year Award

This award will be given to a student who has shown his/ her exceptional leadership ability, excellence in academic endeavor, notable talents and unselfish service in line with University’s mission and programs.

Criteria: Service - 25% Leadership - 25% Scholarship - 25% Talent - 25% Total - 100%

Note: The abovementioned criteria are the same criteria for the Sophomore, Junior, and Senior Students of the Year Awards.

The residency requirement must not be less than one semester of the entire freshmen year. For purposes of evaluation, activities credited will be based on the current school year – August until February of the following year. Scholarship should be based on cumulative quality point average of 3.25 or better, with no grades of F, WF, NG, or INC.

Sophomore Student of the Year Award

This award will be given to a student who has shown his/ her exceptional leadership ability, excellence in academic endeavor, notable talents and unselfish service in line with the University’s mission and programs.

The student must have residency requirement of a full sophomore year and at least one semester. For purposes of evaluation, activities credited will be based from the period of March until February of the following year. Scholarship should be based on cumulative quality point average of 3.25 or better, with no grades of F, WF, NG, or INC.

Junior Student of the Year Award

This award will be given to a student who has shown his/her exceptional leadership ability, excellence in academic endeavor, notable talents and unselfish service in line with the University’s mission and programs.

The student must have residency requirement of a full junior year and at least one semester. For purposes of evaluation, activities credited will be based from the period of March until February of the following year. Scholarship should be based on cumulative quality point average of 3.25 or better, with no grades of F, WF, NG, or INC.

Senior Student of the Year Award

This award will be given to a student who has shown his/her exceptional leadership ability, excellence in academic endeavor, notable talents and unselfish service in line with the University’s mission and programs.

The student must have residency requirement of a full senior year and at least one semester. For purposes of evaluation, activities credited will be based from the period of March until February of the following year. Scholarship should be based on cumulative quality point average of 3.25 or better, with no grades of F, WF, NG, or INC.

Glunz Endeavor Award

These awards will be given to qualified and deserving graduating students who have worked their way through college within the University and performed commendable endeavors as self-help students.

The students must be working students for at least three (3) consecutive school years in a four-year course, or four (4) consecutive school years in a five year course, with a cumulative quality point average of at least 2.50 or better, with no grade of F, WF, NG, or INC, and no grade below 2.0.

International Student of the Year Award

This award will be given to an international student who has shown his/ her exceptional leadership ability, excellence in academic endeavor, notable talents and unselfish service in line with the University’s mission and programs. Criteria: Service - 25% Leadership - 25% Scholarship - 25% Talent - 25% Total - 100%

The student must have residency requirement of a full year and at least one semester. For purposes of evaluation, activities credited will be based until December of the current school year. Scholarship should be based on cumulative quality point average of 2.50 or better, with no grades of F, WF, NG or INC.

Talent Award

These awards will be given to students with outstanding talent, outside of academic discipline, and who have generously shared talents, thus enriching campus and/ or community life.

The Talent Awards are categorized into the following distinctions. Excellence in:

1. Creative Writing (poetry/stories)
2. Performing Arts (dance/song/theater)
3. Visual Arts (sculpture/drawing/painting/CGI)
4. Athletics
5. Public Speaking (debate/oration/declamation)
6. Journalism
7. Creative Innovations (invention software apps)

Criteria: Talent - 50% Scholarship - 25% Leadership - 12.5% Service - 12.5% Total - 100%

A residency of at least one year or two semesters is required. Nominees are subject for a panel interview if it is deemed necessary by the Committee. Scholarship should be based on the cumulative quality point average of at least 2.50 or better, with no grades of F, WF, NG or INC.

Service Award

This award will be given to a graduating student who has rendered the most meritorious service to the University and the community.

Criteria: Service - 50% Scholarship - 25% Leadership - 12.5% Talent - 12.5% Total - 100%

A residency of at least three (3) school years including the current school year is required. For purposes of evaluation, only the services rendered that are not related to the academic requirements of the students will be credited. The activities that will be credited should be based in the entire period of college work including the current school year. Scholarship should be based on the cumulative quality point average of at least 2.50 or better, with no grades of F, WF, NG, or INC.

Leadership Awards

This award will be given to a graduating student with exceptional leadership abilities in campus and/ or community activities.

Criteria: Leadership - 50% Scholarship - 25% Service - 12.5% Talent - 12.5% Total - 100%

A residency of at least three (3) school years including the current school year is required. For purposes of evaluation, only the positions held in the entire college will be credited including current school year. Scholarship should be based on the cumulative quality point average at least 2.50 or better, with no grades of F, WF, NG, or INC.

Most Outstanding Student of the Year Award

This award will be given to a graduating student who has consistently demonstrated his / her exceptional leadership ability, excellence in academics, generously shared his/her talents, and rendered service unselfishly both to the University and community.

Criteria: Service - 25% Leadership - 25% Scholarship - 25% Talent - 25% Total - 100%

Scholarship should be based on the cumulative quality point average of 3.40 or better as certified by the University Registrar, with no grades of F, WF, NG, or INC. A residency of at least three (3) school years including current school year is required. For purposes of evaluation, the credited activities will be based on the entire period of college work, including the current school year.

General Rules on Co-curricular Awards

1. A nominee must carry a full load with an average of at least fifteen (15) units every semester during his/ her entire college work.
2. The college or school shall be allowed to nominate not more than three (3) students for each particular award. For colleges with a population of more than 500 students, every fraction of 500 students after the first 500 entitles the college to one (1) nominee. Example:
   1. Agriculture = 120 students >>> entitled to 3 nominees
   2. Arts & Sciences = 1000 students >>> entitled to 4 nominees
   3. Business Administration = 1700 students >>> entitled to 6 nominees
3. All nominees must be screened and endorsed by their respective colleges/schools. The nomination of the school/ college shall indicate that the nominees are in good moral standing.
4. A nominee shall be nominated for a specific award. There shall be no changes of nomination as soon as the evaluation begins.
5. A nominee shall not receive a particular award more than once.
6. For the Senior Student Awards (leadership, service), all nominees shall be qualified except for the Glunz Endeavor Awards. The number of nominees shall be limited to General Rule No. 2.
7. For purposes of evaluation; on-campus activities shall cover 80% of the criterion and 20% for off-campus (non-university organized/sanctioned) activities.
8. Faculty or staff members whether part-time or full-time are disqualified for the awards.
9. Official Cumulative QPA requirements must be secured from the Office of the Registrar & Admissions.

Revised Evaluation System (As Adopted in 2018)

1. 1st Level Evaluation Committee. Here, the applicant is evaluated on the documents that the applicant is able to submit to the committee. Applicant is evaluated on the activity involvements that he/she has written on the application forms. The result of the evaluation only comprises 50% of the overall rating.
   1. Status quo. Generally, nothing is changed in the previous evaluation procedure.
   2. Only those candidates with a raw score of 50% or above shall be considered for endorsement to the 2nd level evaluation committee.
2. For the 2nd Level Evaluation Committee, the applicant will be evaluated through a panel interview. In this level, questions will be categorized according to the 5 C’s of Silliman education. The applicant is required to submit an essay about his/her life as a student focusing on his/her experiences with respect to the 5 C’s of Silliman education and especially his/her involvement thereof. The panel will evaluate the applicant accordingly; each of the 5 categories will have a 20% maximum rating totaling 100%. The result of the evaluation only comprises 40% of the overall rating.
   1. Each candidate shall be subjected to a maximum of 15 minutes interview.
   2. Questions may be based on the contents of the candidate’s essay only, if the committee sees fit; otherwise, the committee can ask questions as they desire but anchored on the 5 C’s of Silliman Education
   3. The committee will be provided with a brief summary of the results of the previous evaluation for each endorsed candidate.
   4. Only those candidates with a raw score of 50% or above shall be considered for endorsement to the 3rd level evaluation Committee.
3. The 3rd Level Evaluation Committee confirms the results of the 1st and 2nd Level Evaluation Committees. If the outcome of the lower committees’ evaluation results to the endorsement of only one applicant in a particular category, the committee may decide to give the maximum allowable rating of 10% or lesser if deemed necessary. In the event 2 or more applicants were endorsed, the 3rd Level Committee may evaluate them accordingly.
   1. The committee will be provided with a brief summary of the evaluation results of each endorsed candidate.
   2. The committee may call upon certain candidates to appear for a confirmatory interview, if deemed necessary.
4. Only those candidates with a final score of 60% or above shall be endorsed to the VPAA for confirmation.

Co-curricular Awards Screening Committee

1. First Level Selection Committee: University Wide
2. Second Level Selection Committee: Deans Conference
3. Third Level Selection Committee: Outstanding Sillimanian Awardees
4. Screening Committees Convener: Dr. Edna Gladys T. Calingacion, Dean of Students

Student Government

The Student Government at Silliman serves to strengthen the bonds of fellowship among the students, promote their interest, and provide opportunities for training on good citizenship. To carry out these objectives, the Student Government functions under a constitution and a set of rules and regulations. The OSS, through the SOAD, acts as the supervisory unit of the Student Government. Under the present set-up, the Student Government is divided into three branches: the executive, the legislative and the judicial departments. The executive power is exercised by the president with the assistance of the Cabinet. The Cabinet is composed of the president, vice president and the respective heads of the Executive Committee who shall be appointed by the president. The legislative power of the Student Government is vested in the Student Assembly. It is composed of elected representatives from the schools, institutes and colleges.

The justice committee exercises judicial power. It is composed of the prime justice and six other justices who shall be appointed by the president upon recommendation of the Committee on Appointments. Elections of the Student Government Officers are held before the close of the academic year.

Political Campaigns for Student Government Elections

1. Student political rallies may be held after securing the necessary permit from the SOAD. Rallies are held at the Amphitheater or in other appropriate places as approved by the SOAD. A classroom-to-classroom campaign must be cleared and approved by the Vice President for Academic Affairs and the Directors/Dean of the schools/institutes/ colleges concerned.
2. Candidates and their leaders or sympathizers may speak before dormitory residents during devotional hours with arrangements made in advance with the head of the Student Housing and Residence Division and the dormitory managers. Dormitory room-to-room campaigning is not allowed.
3. The other rules and procedures of the election are officially formulated by the Commission on Elections (COMELEC) of the Student Government

Student Publications

Campus journalism and creative writing opportunities are available through various publications. The Weekly Sillimanian is one of only two weekly student papers in the country. Its creative outlet is the annual Sillimanian Magazine. The High School Department puts out the Junior Sillimanian. The Sands and Coral, a literary journal, is published in cooperation with the Department of English and Literature. Portal is the yearbook of the graduating class. Key positions in these publications carry honoraria and are available to all students through competitive examinations. These publications are supported by the students through a publication fee. For more information, please see or contact the Director of the Office of Information and Publications, third floor, Leopoldo T. Ruiz Administration Hall (or online [email protected]).

Some organizations also put out their own magazines or news sheets.

Athletics Program

Silliman recognizes the importance of a strong athletics program, in addition to physical education courses that are part of the General Education program. The Athletics Department supervises a full program of intramural sports in which all students are encouraged to participate. The program runs throughout the school year and includes all organized competitive sports. The University’s varsity teams often compete against teams from other educational institutions and participate actively in national competitions sponsored by the Department of Education or the Commission on Higher Education.

Instructional Media and Technology Center

The Instructional Media and Technology Center (IMTC) is one of the academic support units of Silliman University. Located in the annex portion of the Robert B. And Metta J. Silliman Library, it provides multimedia services to faculty and staff, students, and the administration. Occasionally, it may rent its equipment upon request from other members of the general community.

Currently, IMTC has approximately 642 films on sundry topics, which students and teachers may find useful in their class presentations. Bonafide students of Silliman University can avail of the two major venues of the IMTC – the Multipurpose Room and the Audio-Visual Theater I – both for curricular and co-curricular activities at a discounted rate. Other services or equipment available for the students are use of sound system and lights, use of LCD projector with screen, and video recording.