Calling all interested parties who want to be an accredited supplier/printer for PORTAL 2018, please submit the following requirements:

The documents for pre-qualification are as follows:

  1. Accreditation Application Form
  2. SEC Registration (for Corporations and Partnership); DTI (for Single Proprietorship)
  3. SPA – for signatories who signs on behalf of the proprietor, partnership and corporation with corresponding excerpt of the Board Resolution in cases of Corporation.
  4. BIR Certificate of Registration (Form 2303)
  5. Mayor’s Business Permit
  6. Organizational Chart
  7. Latest Audited Financial Statements or equivalent
  8. List of Clients for the past 3 years
  9. List of Banks with whom your company has transaction with
  10. Photograph of business establishment
  11. Latest health/sanitation permits (for food suppliers)
  12. Latest income tax return
  13. Proof of being a Manufacturer-Authorized/Recognized/Exclusive Reseller or Distributor (for suppliers claiming to be manufacturer-authorized/recognized/exclusive resellers/distributors of particular goods/products)
  14. Such other documents that the University may require

Additional documents for service contractors:

  1. DOLE Certificate of Registration in compliance with Department Order No. 18-A Series of 2011.
    Additional documents for Insurance Services:
  2. Certificate of Authority from the Insurance Commission, Department of Finance. (For broker only)
    The Committee shall meet at least once a year. However, if an item or service is to be purchased and no accredited supplier/contractor is on record or when there is a
    proposal of a new product from a supplier but the company is not accredited yet, the Committee may meet to study its qualification for possible accreditation.
    The Committee is encouraged to read Article IX – Procurement Manual of the University Manual (2014-2015 edition).

Guidelines for Accreditation of Suppliers and Contractors

  1. Persons and entities desiring to supply goods and services to Silliman University are required to obtain and accomplish a Supplier/Contractor Accreditation Form and submit the same to the Business and Finance Office for approval by the University.
  2. Only persons or entities who are duly accredited can supply goods and services to the University.
  3. The University reserves the right to cancel the accreditation of a supplier for violation of University rules and policies.
  4. For the period that a supplier/contractor is duly accredited with the University, it must submit yearly to the Business and Finance Office certified copies of its government licenses and permits to do business. Failure to do so is a ground to cancel the accreditation of a supplier.
  5. The Business and Finance Office shall monitor suppliers/contractors on the following criteria:
    a. Quality of goods
    b. Quality of service
    c. Prompt delivery of goods and services
    d. CostComplementing the foregoing criteria, consistent with good corporate governance, to ensure that human services are lawfully availed of and goods are legitimately sourced and can be properly and promptly serviced, suppliers who meet the following requirements shall be preferred in the issuance of purchase orders or award of contracts, as may be applicable:a. For service contractors: Posses the appropriate Department of Labor and Employment (DOLE) Certifications including D.O. 18-A.
    b. For suppliers of foodstuff: Compliant with government regulations as evidenced by Health, Sanitation and other permits;
    c. For suppliers of goods: Is a manufacturer-authorized/recognized reseller;
    d. For suppliers of goods: Goods supplied are covered by existing official manufacturer’s warranties;
    e. For suppliers of goods: Maintains a manufacturer-authorized/recognized local service center for servicing of warrantied goods.
    f. For supplier of insurance services: Possess a Certificate of Authority from the Insurance Commission, Department of Finance.
  6. The following are grounds for the cancellation of the accreditation of a supplier and removal from the List of Accredited Suppliers/Contractors:
    a. Failure of the supplier to meet and maintain accreditation criteria;
    b. Unjustified failure by supplier to deliver goods or services;
    c. Unjustified and regular failure of the supplier to meet agreed delivery dates;
    d. Unjustified increases in price;
    e. Decline in the quality of products and/or services;
    f. Repeated failure by supplier to meet agreed specifications of goods or services;
    g. Unprincipled actions by the supplier in business transactions, whether or not it involves the University;
    h. Litigation between the University and the supplier;
    i. Failure of supplier to cooperate with the University on matters of mutual concern.
  7. University personnel may contact suppliers or contractors for the purpose of knowing more about a needed product or service. However, the University shall take no responsibility for any commitment made. Any financial obligations arising therefrom shall be solely for the account of the employee concerned.
  8. Gifts by suppliers/contractors to University officials and personnel at any time of the year are unnecessary and unacceptable, and will not improve the business relationship. The University appreciates the sentiment behind such offerings but prefers that the support of the supplier/contractor come by way of quality products and services and price discounts. Suppliers/Contractors who insist on being generous to the University are welcome to address their gifts or inquiries about donations to the Office of the Vice President for Finance and Administration and the Office of the Vice President for Development. As a matter of principle, gifts and donations shall have no bearing on the accreditation of a supplier or the nature, volume, or terms of its business with the University.
  9. No employee of Silliman University has the authority to make any purchase commitment, place an order with a supplier, or enter into any contract or agreement except with the authority of the University President, the Vice-President for Finance and Administration and the University Treasurer. Goods and services should not be delivered or undertaken without an official purchase order or contract.
  10. The University shall only pay for purchases made when all items listed on the Purchase Order have been delivered and accepted as satisfactory by the department concerned. Payments for services based on contracts shall be governed by the terms and conditions found therein.
  11. Quotations are assumed to be VAT-inclusive unless specified otherwise.

Download Accreditation of Suppliers and Contractors Form

Deadline of submission:  May 19, 2017

 


INVITATION TO SUBMIT PRICE QUOTATION FOR THE FOLLOWING ITEMS

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INVITATION TO SUBMIT PRICE QUOTATION FOR THE FOLLOWING ITEMS

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BID INVITATION TO LEASE

THE PORTAL EAST BUILDING
Silliman University
Dumaguete City, Philippines

 

To rise in a strategic location for business in the corner of two of Dumaguete’s major thoroughfares (Silliman Avenue and Hibbard Avenue) is The Portal East Building. It falls on the outer southern side of the campus of Silliman University, a National Historical Landmark, where pedestrian traffic is high. It faces the commercial district along Perdices Street and is a short distance from the Rizal Boulevard, a famous tourist attraction in Dumaguete City.

 

 

 

 

The five-storey Portal East Building has a total land area of approximately 4,091 square meters. Itprovides a view of the sprawling East Quadrangle with age-old acacia trees, amenities and PWD-friendly facilities of a modern commercial building, including a high-capacity generator set. Lessees can commence fit-out work as early as the third or fourth quarter of 2016.

 

 

Once completed, the Portal East Building will realize the “Twin Portals Project” of the University, with its first of these two buildings, The Portal West, inaugurated in 2007. The Project was pursued to help augment non-tuition revenues of the University and so allow Silliman to give its students more and better services than can be afforded from tuition and fees.

Target completion of The Portal East Building: December 2016.

Bid Particulars

Silliman University is calling on all interested parties to bid to lease any or all floors of the Portal East Building. Bids are to reflect prevailing market lease rates.

Floor Space Measurement
Ground Floor 473.40 sq. m.
Mezzanine 347.50 sq. m.
Second Floor 597.70  sq. m.
Third Floor 610.90  sq. m.
Fourth Floor 632.90 sq. m.
Fifth Floor 596.10 sq. m.

Interested parties shall submit the following as part of their bid:

  1. Letter of Intent
  2. Concept Paper briefly describing use of the desired space
  3. Bid price for the desired space

Submit bids to:

The Vice President for Development
3/F Leopoldo T. Ruiz Administration Hall
Silliman University
Dumaguete City

For inquiries, e-mail: [email protected]

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Invitation to Bid for the following:

EQUIPMENT SPECIFICATIONS

EQUIPMENT: Distribution Transformer for Portal East Electrical Supply Lines with

Primary Metering Accessories, Fuse Cut-Out Assemblies and Kilowatt Hour Meter including Primary Line Extension

Transformer:

  • Transformer Capacity – 250 KVA , Single Phase, 7620 volts/ 230 volts, Oil Immerse Self – Cooled, Brand New
  • Brand – Philec or Wagner or Equivalent
  • Number of Unit – 3 units
  • Mounting – Pad Mounted (Second Floor)
  • Accessories – Fuse Cut-out Assembly with Fuselink; Lightning Arrester; Transformer;                                      Banking Cables; Terminal Lugs and Terminal Eye; Cables from the NORECO                            II; 13,2 KV lines; Strain Clamps and Suspension Insulators

Primary Metering:

  • Potential/Voltage Transformer (PT) – 3 units, 8400 volts /230 volts with mounting
  • Current Transformer (CT) – 3 units, 50:5 wound type, outdoor with mounting
  • KWHR Meter – GE KV2C, Class 5 for primary metering terminals
  • Accessories – Metering cables with liquid tight flexible conduit

Primary Line Extension

  • Insulated high voltage cable XLPE with Messenger cable and high voltage termination kit

After Sales Services:

  • The supplier must have a Service Center within Dumaguete City that is available 24 hours for emergency servicing. Supplier’s own maintenance crew and serviceman is most preferable.
  • longer warranty period for the services.
  • 18 months or more on parts.
  • It is preferable that the supplier has an office within Dumaguete City.

Terms and Conditions:

  • Pre-delivery conditions – The supplier should submit to the end user for the verification the equipment before delivery.  This will include ocular inspection and testing of the equipment.
  • Delivery – Delivery of the equipment on site should part of the price; Prior notice will be given to the end user the date of delivery for proper coordination.
  • Installation – Complete Equipment Installation is part of the price package  of the testing and Commissioning of the installed equipment should be carried out in the presence of the end user representative before final payment or full payment

Part of the price package:

  • NORECO II installation document processing and energization should be conducted by the supplier.  Installation fees and other fees incurred during the energization process will be shouldered by the end user.

 

EQUIPMENT SPECIFICATIONS

EQUIPMENT: Diesel –Generator Set for Portal East Building

Diesel Engine:

  • Engine Model – CUMMINS  KT 38-G, 12 Cylinders V- Type, Water Cooled, Turbo Charged, 4 strokes cycle, 1800 rpm, Brand New
  • Category – Emergency/ Stand-by Unit
  • Enclosure – Silent –Type Enclosure
  • Fuel Tank – Skid Base Fuel Tank
  • Accessories – Standard Protection Sensors and Accessories; Smoke Testing Point for DENR requirement; Smoke Stack Extension for DENR requirement

Generator:

  • Capacity – 850 KVA,230 VAC , 60 Hertz,  3 phase ,3- wire, @ 0.8 power factor
  • Circuit Breaker – 2500 amperes, 3 phase, 3 wire,  MCCB type, ABB brand or Equivalent
  • Accessories – Monitoring Module (Standard Module) Preferred Brand –Smartgen or equivalent reliable brand; Grounding System Provision (Equipment Ground and System Ground); Trickle Charger (Automatic Battery Charger)

Automatic Transfer Switch (ATS)

  • Circuit Breaker – 2500 amperes, 3 phase, 3-wire with equipment grounding provision, preferred brand ABB or equivalent.
  • Operation Selectivity – Full Automatic and Manual Operation
  • Control – Digital PLC
  • Control Manual – Control Manual for ATS with complete ATS Schematic Diagram

Documentation for DENR requirements:

  • DENR certificate of compliance of Diesel- Generator should be given to the end user.
  • Mechanical Drawings on standard dimension duly signed and sealed by a Professional Mechanical Engineer should be given the to the end user.

After Sales Services:

  • The supplier must have a Service Center within Dumaguete City that is available 24 hours for emergency servicing. Supplier’s own maintenance crew and serviceman is most preferable.
  • 3 years or more warranty period for the services.
  • 18 months or more on parts.
  • It is preferable that the supplier has an office within Dumaguete City.

Terms and Conditions:

  • Pre-delivery conditions – The supplier should submit to the end user for the verification the equipment before delivery.  This will include ocular inspection and testing of the equipment. At least two representatives from the end user will conduct the verification process.  Necessary expenses will be shouldered by the supplier which includes transportation, accommodation and
  • Delivery – Delivery of the equipment on site should be part of the price; Prior notice will be given to the end user the date of delivery for proper coordination.
  • Installation – Complete Equipment Installation is part of the price package. Testing and Commissioning of the installed equipment should be carried out in the presence of the end user representatives before final payment or full payment

Exclusion of the price package:

  • Cables and Wires used in the electrical connection from the Generator to ATS and Main Electrical Distribution Panel of the building.

EQUIPMENT SPECIFICATIONS

EQUIPMENT: Portal East Building Elevator (Basic Specifications)

Elevator Type – Machine Room Less
Capacity – 11 persons or 1050 kilograms
Rated Speed – 1.0 meters per second
Number of Stops – 5 stops
Door Type – 2 panels
Accessories – Standard Elevator Accessories
Additional Accessory – CCTV camera on the elevator car to be connected to the DVR (Digital Video Recorder) of the building

Electrical Supply Voltage:      230 VAC, 3-phase

Provisions and Additional Requirements:

  • Sound Proofing and Noise Prevention
  • Electrical Noise Prevention such as electrical transients and total harmonic distortion level.
  • Energy Buffers, Guarding, and Counterweights Standards
  • Car Walls and Floor will be end users choice. Supplier can recommend.
  • Full provision on safety and emergency features.
  • Provision of complete elevator service manuals.
  • CCTV Camera on the elevator car including calding to be reconnected to the DVR of the building provided by the University
  • To process mechanical permit and  permit to operate an elevator at the expense of the supplier

After Sales Services:

  • A periodic preventive maintenance and safety check on the equipment during the warranty period.
  • A longer warranty period on services and parts.
  • Provide lecture and orientation on the operation and lower level maintenance and emergency actions to Silliman University maintenance personnel.
  • Supplier shall submit a separate proposal on maintenance contract after the warranty period.

Terms and Conditions:

  • Pre-delivery conditions – The supplier should submit to the end user for the verification the equipment before delivery.  This will include ocular inspection and testing of the equipment. At least two representatives from the end user will conduct the verification process.  Necessary expenses will be shouldered by the supplier which includes transportation, accommodation and meals.
  • Delivery – Delivery of the equipment on site should part of the price; Prior notice will be given to the end user the date of delivery for proper coordination.
  • Installation – Testing and Commissioning of the installed equipment should be carried out in the presence of the end user representative before final payment or full payment.