Invitations to Bid

POLICY AND GUIDELINES FOR SUPPLIERS AND CONTRACTORS

1. Persons and entities desiring to supply goods and services to Silliman University are required to obtain and accomplish a Supplier/Contractor Accreditation Form and submit the same to the Business and Finance Office for approval by the University;
2. Only persons or entities who are duly accredited can supply goods and services to the University;
3. Supplier/Contractor accreditation shall be good for two (2) years, subject to renewal. The University reserves the right to cancel the accreditation of a supplier for violation of University rules and policies;
4. For the period that a supplier or contractor is duly accredited with the University, it must submit yearly to the Business and Finance Office certified copies of its government licenses and permits to do business. Failure to do so is a ground to cancel the accreditation of a supplier;
5. The Business and Finance Office shall monitor suppliers on the following criteria:

• Quality of goods
• Quality of service
• Prompt delivery of goods and services
• Cost

Complementing the foregoing criteria, consistent with good corporate governance, to ensure that human services are lawfully availed of and goods are legitimately sourced and can be properly and promptly serviced, suppliers/contractors who meet the following requirements shall be preferred in the issuance of purchase orders or award of contracts, as may be applicable:

• For service contractors: Possess the appropriate Department of Labor and Employment (DOLE) certifications, including D.O. 18-A;
• For building contractors: Compliant with the Contractors License Law (R.A. 4566) as evidenced by the appropriate PCAB and other government licenses;
• For suppliers of foodstuff: Compliant with government regulations as evidenced by Health, Sanitation and other permits;
• For suppliers of goods: Is a manufacturer-authorized/recognized or exclusive reseller;
• For suppliers of goods: Goods supplied are covered by existing official manufacturer’s warranties;
• For suppliers of goods: Maintains a manufacturer-authorized/recognized local service center for servicing of warrantied goods;
• For supplier of insurance services: Possess a Certificate of Authority from the Insurance Commission, Department of Finance;

6. The following are grounds for the cancellation of the accreditation of a supplier or contractor and removal from the List of Accredited Suppliers/Contractors:

• Failure of the supplier to meet and maintain accreditation criteria;
• Unjustified failure by supplier to deliver goods and services;
• Unjustified and regular failure of the supplier to meet agreed delivery dates;
• Unjustified increases in price;
• Decline in the quality of products and/or services;
• Repeated failure by supplier to meet agreed specifications of goods and services;
• Unprincipled actions by the supplier in business transactions, whether or not it involves the University;
• Litigation between the University and the supplier;
• Failure of supplier to cooperate with the University on matters of mutual concern;

7. University personnel may contact suppliers or contractors for the purpose of knowing more about a needed product or service. However, the University shall take no responsibility for any commitment made. Any financial obligations arising therefrom shall be solely for the account of the employee concerned;

8. Gifts by suppliers/contractors to University officials and personnel at any time of the year are unnecessary and unacceptable, and will not improve the business relationship. The University appreciates the sentiment behind such offerings but prefers that the support of the supplier/contractor come by way of quality products and services and price discounts. Suppliers/Contractors who insist on being generous to the University are welcome to address their gifts or inquiries about donations to the Office of the Vice-President for Finance and Administration and the Office of the Vice-President for Development. As a matter of principle, gifts and donations shall have no bearing on the accreditation of a supplier/contractor or the nature, volume, or terms of its business with the University;

9. No employee of Silliman University has the authority to make any purchase commitment, place an order with a supplier, or enter into any contract or agreement except with the authority of the University President, the Vice-President for Finance and Administration and the University Treasurer. Goods and services should not be delivered or undertaken without an official purchase order or contract;

10. The University shall only pay for purchases made when all items listed on the Purchase Order have been delivered and accepted as satisfactory by the department concerned. Payments for services based on contracts shall be governed by the terms and conditions found therein;

11. Quotations are assumed to be VAT-inclusive unless specified otherwise;

Download: Accreditation Application Form and Documentary Requirements

Download: Accreditation of Suppliers and Contractors Form

INVITATION TO SUBMIT PRICE QUOTATION FOR THE FOLLOWING ITEMS

BID INVITATION TO LEASE

THE PORTAL EAST BUILDING
Silliman University
Dumaguete City, Philippines

To rise in a strategic location for business in the corner of two of Dumaguete’s major thoroughfares (Silliman Avenue and Hibbard Avenue) is The Portal East Building. It falls on the outer southern side of the campus of Silliman University, a National Historical Landmark, where pedestrian traffic is high. It faces the commercial district along Perdices Street and is a short distance from the Rizal Boulevard, a famous tourist attraction in Dumaguete City.

The five-storey Portal East Building has a total land area of approximately 4,091 square meters. Itprovides a view of the sprawling East Quadrangle with age-old acacia trees, amenities and PWD-friendly facilities of a modern commercial building, including a high-capacity generator set. Lessees can commence fit-out work as early as the third or fourth quarter of 2016.

Once completed, the Portal East Building will realize the “Twin Portals Project” of the University, with its first of these two buildings, The Portal West, inaugurated in 2007. The Project was pursued to help augment non-tuition revenues of the University and so allow Silliman to give its students more and better services than can be afforded from tuition and fees.

Target completion of The Portal East Building: December 2016.

Bid Particulars

Silliman University is calling on all interested parties to bid to lease any or all floors of the Portal East Building. Bids are to reflect prevailing market lease rates.

Interested parties shall submit the following as part of their bid:

1. Letter of Intent
2. Concept Paper briefly describing use of the desired space
3. Bid price for the desired space

Submit bids to:

The Vice President for Development
3/F Leopoldo T. Ruiz Administration Hall
Silliman University
Dumaguete City

For inquiries, e-mail: portaleast@su.edu.ph